Should a company decide to set up, maintain, and compare to an annual/monthly budget, select Budget under Master Files Maintenance. Budgets are normally set up for income and expense types of accounts.

The standard functions, Add/ Chg/ Del, are available for editing, as well as the Next/ Prev to scroll through the account/Sub-Accounts. SwKey will switch the key field between account and Sub-Account. The Budget Year displayed can be changed by defining the desired year in the Fiscal Year Ending field and then defining the account and/or Sub-Account desired. The Budget Year can be permanently changed in the General Ledger > Company > Company Options > Financial Reporting Tab. Enter the desired year in the Default Fiscal Year field.

The Dollars/Quantity/Budget $ / Budget Qty radial buttons allow you to display prior years' information for comparison. Budget will display the prior year's budget number, and Dollars will display the prior year's actual amounts.

If a company is set up to be a 13-period (4 weeks each) company in the General Ledger module > #80-Company > General Info Tab, the Budget Maintenance screen will allow for different dollar amounts to be entered manually in the 12th and 13th periods.

Once the budget is set up, the Budget Report can be printed from the Financial Reports Menu under Budget Report.

In the Util function, the budget can be copied from one year to the next, deleted, or copied within the same year.

Budget List

The Budget list will provide a listing of the budget setup. You can accomplish this by clicking on the list button at the bottom of the Budget Maintenance screen. The Budget List will support a 13-period (4 weeks each ) company.