1099-R

Published September 6th, 2024 by Brandy Burch

1099-R Information 1099-Rs are used to report distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, Insurance, contracts, etc. We do not currently have the option to extract these entries in Pak Accounting, but they may be created in the system via Payee Maintenance. 1099-R Process Manually enter the 1099 Retirement infor

Tickets by Job Location

Published August 29th, 2024 by Brandy Burch

Listing of customer sales at each Facility/Job location. Optional columns for Equipment Hours, Other Charges, Truck and Driver Name, Lease ID, and SWD ID, or include no extra detail. You have  some option to change items printed by checking the appropriate box underneath the Report Format box: Print Quantity instead of Equipment Hours. Print Custome

Cycle History

Published September 5th, 2024 by Brandy Burch

The Cycle History tab on the Start a New Payroll Cycle tab lists all previous payroll cycles' basic starting information. Payroll Corrections: It is strongly suggested that you have your Customer Success Team assist you in this process. Pak Accounting has an option to help make payroll corrections easier. If a detail code has been set up incorrectly

Non-Consent

Published September 4th, 2024 by Brandy Burch

Overview Non-Consent Interest It is an affirmative election by a working interest owner not to participate with his/her working interest in the drilling, re-working, or plugging of a well.  Under most JOAs, the working interest owner will have 100% of his/her interest reinstated after a penalty has been met. Example of when an owner might elect to g

FP Export Data Files

Published September 16th, 2024 by Brandy Burch

Run Ticket Export Option - export ticket data by cycle month or ticket dates. Lease Export Option - export lease data by cycle month or ticket dates. Inactive properties will not be exported. Web Export Option (Add-on) - custom export by Last RB cycle Update, creates Operators, Run Tickets, Owner Expense, Production, and Owner Distribution files to

FP WolfePak Mobile

Published September 13th, 2024 by Brandy Burch

WolfePak Mobile Midstream Overview What Is It? Mobile Midstream is a comprehensive, end-to-end, logistical tool for e-ticketing and field data management.  With effective dispatching, data warehousing, and ad-hoc reporting, delivered in a SaaS model web portal to meet the changing needs of oilfield transportation.  We provide managed hardware which

Revenue Write Checks

Published September 2nd, 2024 by Brandy Burch

Enter or verify the first check number to be used, review how many checks will be printed, and check their numbers based on the beginning check number. Then, click on Print to print the revenue/billing checks. After selecting the printer, you will be prompted to print One Check, All Checks, or Cancel. Printing One Check first will allow you to confi

Australian Options

Published September 9th, 2024 by Brandy Burch

Australian Payroll Withholding and Year-End Reporting Payroll/Basic Options > General tab Change the Default State Code to AU (Australia) Payroll/Basic Options > Taxes tab Enable Australian Withholding and Reporting by checking the box Payroll/Basic Options > States tab Add AU as a State. Fill in appropriate IDs and Account numbers. Once th

Tax Credit

Published September 6th, 2024 by Brandy Burch

This report accumulates the numbers for the employees that are marked as qualifying for the WOTC on the IRS Form 5884. To set for an employe, go to Employee Master > Name/Addr tab > WOTC or HIRE Act drop-down, found in the bottom right-hand corner of the screen.

MIS-File Maintenance

Published August 28th, 2024 by Brandy Burch

File Maintenance: To Do items - ability to set up to do lists for a User ID for a date, and to mark the item as done when completed. Tax amount maintenance - quick way to add taxes as they come in instead of locating the deed to add them.  If you add here it will populate the taxes tab on the deed.

Enter Tickets

Published August 29th, 2024 by Brandy Burch

Enter all Service or Salt Water Disposal Tickets under Ticket / Invoicing > Enter Tickets: Service Ticket Example Salt Water Ticket Example Service Ticket Entry Comments tab 2 memo fields.     One is to print at the top of the ticket, and the other is to print at the bottom. Ticket # User assigned (unless the option to auto assign is activated).

Parts History - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Sales by Customer This reports shows sales in customer code order, showing the parts sold on each invoice. Press Enter thru the screen to accept the defaults and list all customers and all invoices. Narrow the range by changing the search criteria as necessary or the report can include a range of class codes. Additionally, a taxing authority can be

Quick Check - Invoice Entry

Published September 8th, 2024 by Brandy Burch

A Quick-Check allows for a check to be printed from the entry screen. This is great if you need a check on the fly, but it is not recommended for heavy check printing. To use Quick Check: Enter the A/P invoice on the Enter Invoices to Pay screen, but do not update, Click on the QCheck button at the bottom of the screen, and the following box will ap

ACH Upload

Published September 9th, 2024 by Brandy Burch

Help is on the way!

Detail Codes Tab

Published April 15th, 2025 by Brandy Burch

Please see our section on Detail Code Tab and Examples. 

1099 DIV

Published September 6th, 2024 by Brandy Burch

This extract will only pull from the Revenue Check history for the DIV product code. The extract for this option requires a specialized setup in the Check Stub module. If the setup is not complete, this menu item is not available. The setup required for the 1099-DIV and the 1099-INT is the same except for the code.     # 17 Rev 1099-DIV. This very s

IRS FIRE system

Published September 7th, 2024 by Brandy Burch

From the IRS Website The following information is from the IRS website for filing electronically. http://www.irs.gov/Tax-Professionals/e-File-Providers-&-Partners/Filing-Information-Returns-Electronically-(FIRE) and in Publication 1220 - Specifications for Electronic Filing of Filing Form 1097, 1098, 1099, 3921, 3922, 5498, and W-2G. What is an

Sales by Part Number

Published August 29th, 2024 by Brandy Burch

This is a list of total sales for each part number. This report shows how much a particular part was sold for during a particular time frame. This can help in ordering parts or reconciling what was sold to inventory. NOTE: The Well Number will be saved when exporting the report as an Excel file.

Bank Account

Published September 16th, 2024 by Brandy Burch

For each bank account you have, you need to set up your bank account information in Bank Account Master Maintenance. This sets all the default options for the bank account that will be used in your company (i.e., G/L account numbers, bank account numbers, check format, etc). Also see: Default Bank Code List for more information on where to set defau

Start Reporting Cycle

Published September 16th, 2024 by Brandy Burch

The Start Reporting Cycle allows you to change to the current fiscal year, then define the maximum number of barrels used in marginal determining tests and the legal percent allowable by law by lease type prior to executing a new cycle. You should only start a new fiscal year when you finish the prior year. You are not able to go backward to print p

Operator Reports

Published September 17th, 2024 by Brandy Burch

Authorization to Purchase (optional add-on) - A form to send to operators when new properties come on line. Perhaps connecting new properties to a pipeline/begin hauling or per contract changes.  The lease was not on the original contract. The system will facilitate tracking when the forms get returned and signed. YO-1 Authorization to Purchase Help

FP TouchStar Import

Published September 13th, 2024 by Brandy Burch

Imports Run Ticket data from TouchStar. Also exports Master files from Pak Accounting to TouchStar. Import Options Tab—Select the import dates and time each time you import. If you would like to be warned of any missing or invalid information, select items prior to importing. Connection Options Tab—One-time setup. Your TouchStar representative will

Time Entry Report by Job

Published August 28th, 2024 by Brandy Burch

This report produces the time entry report by job with employee detail with job summary, employee totals with job summary, or job summary only. The report lists the job totals by pay codes and a grand total at the end if there is more than one job on the report.

OGP Sub-Account Views

Published September 10th, 2024 by Brandy Burch

Customizable grid view of Sub-Account properties that can be saved as a PDF or exported to Excel. It can also be listed and printed. See Sub-Account Views .

3rd Party Payee Checks

Published September 5th, 2024 by Brandy Burch

PakEnergy’s Payroll system can print third-party payee checks within the Payroll system to allow for the privacy of records (e.g., Child Support, IRS Garnishments). It’s important to have a separate account from your main A/P account to make it easier to print your A/P checks directly from Payroll. Before using the system, complete the one-time setu

H

Published September 4th, 2024 by Brandy Burch

H HBP (Held by Production) Lease is held by production and rental payments cease.     Haynesville Shale Gas producing formation similar to the Barnett Shale.     Hedging Guarantee of a price to protect against market volatility     Hole The wellbore. Mouse holes and rat holes are shallow bores under the derrick in which the kelly joint and joints of

Troubleshooting Analytics

Published September 15th, 2024 by Brandy Burch

Analytics will only work with a 32-bit version of Excel (we are currently working on upgrading to 64-bit Excel). When registering the DLL for the first time, ALL Excel files must be closed during the registration.  The mapping will not work correctly if you accidentally register it while other files are open; the mapping will not work correctly.  Yo

Rev/Bill Correction Cycle

Published September 2nd, 2024 by Brandy Burch

Running a Correction Cycle Once the corrections have been completed, they must go through a cycle to be finalized. Also see: Revenue Distribution Correction   Billing Corrections   You can run these through with a normal cycle; however, it may be easier to run them by themselves to make reviewing them easier. Go into #10 Extract Entries. Select the

Partial Pay/Chg Due Date

Published September 9th, 2024 by Brandy Burch

The Partial Pay / Change due date screen has 2 functions: Change the due date on a posted invoice Split an invoice in order to make partial payments. Change Due Date: Since the number one way to pay invoices is by the Due Date, there are times that you may need to modify the Due Date so the correct invoice will pull into your payment extract. Use th

Edit List CDEX

Published September 14th, 2024 by Brandy Burch

Once you have downloaded the CDEX file using CDEX's downloading instructions, you are now ready to view the Edit Listing. This can be accessed in Import Menu > #30 Edit List CDEX. This list is used to find any potential errors BEFORE doing the actual import. This report identifies errors such as missing leases or different revenue interest percen

OGP Master Property Listing

Published September 10th, 2024 by Brandy Burch

This report provides pertinent data regarding master properties to include the Agreement Number, Unit Name, Field Ref #, etc.

Third Party Sick Leave

Published September 6th, 2024 by Brandy Burch

If the insurance company states that you have to report the sick leave payments as earnings and report on the W-2 and 941, then you will need to do the following: Set up a deduction for the Third Party Sick Leave Run a Payroll Cycle, entering the wages in the normal earning detail (or setting up a new one for the Third Party if desired).  The net am

Daily/Weekly Trend Report

Published September 15th, 2024 by Brandy Burch

Also see:  Financial Reporting Overview  for more information on tabs and menu items at the bottom of the screen. The Daily/Weekly Trend Report can be used to print a variety of different types of statements. In fact, all the statements (Balance Sheet, Income Statement, and Cash Flow) can be printed using the Trend Report format. It is used for comp

Statements Tab

Published September 16th, 2024 by Brandy Burch

S-1 Operator's Run Statements The statement recaps oil run tickets for each property sorted by Purchaser. Note that the return address is the purchaser in order to support situations in which there could be different purchasers for a group of states for a recent acquisition. The options on the screen persist at the company level (i.e. will retain th

OGP Edit Billing Comments

Published September 10th, 2024 by Brandy Burch

Edit Billing Comments gives the ability to place optional notes to further explain the billing detail for any property desired. In Company > Production tab - the box to Create Production Report for JIB needs to be checked.

General Info Tab

Published September 15th, 2024 by Brandy Burch

This screen defines some general defaults about the new company to include the company name, address, Tax ID, and fiscal period. Name, address, city, state, zip, phone, fax, Email address (Required) The company's name and address section consists of two 40-character address lines. The first line is the company's name. The system uses this name on th

Rebuild Ticket Files

Published August 31st, 2024 by Brandy Burch

This menu will allow the Service Ticket file(s) to be rebuilt. The Contains field allows the system to search for a file by its name. DO NOT use this option without contacting your Customer Success Team.

Property - Other tab

Published September 10th, 2024 by Brandy Burch

Most of these fields are informational only. Enter the Field reference and API Number associated with this property since those are tied to the State Reporting. NOTE:  Fields are set up under Field/Pool in Master File Maintenance. Also, see OGP State Specific Setups . Enter the Field reference and API Number associated with this property. NOTE: Fiel

Jrnl#/SubTbl Tab

Published September 4th, 2024 by Brandy Burch

Set up default journal numbers here. It’s important to note that failing to set up these journals will result in those corresponding options not being turned on. In the Journal Numbers used by the System section, make sure each of these is unique. In the Property Sub-Table(s) section, these are typically the same. Billing Cycle A/R charges and Billi

1098 Mortgage Interest

Published September 7th, 2024 by Brandy Burch

1098-Mortgage Interest Process This extract provides the ability to extract the 1098 Mortgage Interest information from the General Ledger Posted Detail (another option is to enter the 1098 information into the 1098-Mortgage Interest/Payee Maintenance 1098 Screen). This extract accumulates a net amount for each property and distributes that amount t

Payroll Resum/Compute

Published August 28th, 2024 by Brandy Burch

Employee Year to date - Utility to summarize employee year-to-date data. It is recommended that you do not use this utility unless instructed by your Customer Success Team. Check Detail - Utility to summarize payroll check details. It is recommended that you do not use this utility unless instructed by your Customer Success Team. Sync Sub-Table - Th

E-Mail Statements

Published September 2nd, 2024 by Brandy Burch

Instead of printing and stuffing all of those owner statements you can elect to email them. This option is on an owner-by-owner basis and allows you to have some owner's statements printed and some owner's statements emailed. To set up for email, you first need to set up your owner statement options to "Send via E-mail along with their email address

Quick Pay Setup Checklist

Published September 2nd, 2024 by Brandy Burch

Set up a Property called QCKPAY and a Rev Deduct (Revenue Deduct Tab on Property Maintenance) for the Revenue Deduction account to use and the income account to record the income to (set up both accounts if not already set up). Set up owners to participate in Quick Pay and the Quick Pay Rate (Penalty), which will be charged to them per BBL for getti

Default Trial Balance

Published September 14th, 2024 by Brandy Burch

A Trial Balance is a listing of the accounts in your general ledger and their balances as of a specified date. A trial balance is usually prepared at the end of an accounting period and is used to see if additional adjustments are required to any of the balances. Since the basic accounting system relies on double-entry bookkeeping, a trial balance w

FP Import Run Tickets

Published September 13th, 2024 by Brandy Burch

File Import types:  CODE format, Sentinel (non-CODE-unsupported), and XLS/XLSX. Imports into Daily Run Ticket file.  The Excel import has advanced error checking and reporting for the fields it supports, as well as the ability to import Net Bbls and already locked-in ticket prices.  The Starting and Ending Temps must be within 20 degrees.  The Obser

Fuel Surcharge Setup

Published September 16th, 2024 by Brandy Burch

Overview A fuel surcharge is an additional fee above the cost of fuel that can be charged to operators/or paid to Drivers. This fuel surcharge can be setup in the Driver Hauling Rate Maintenance and Hauling Rate Maintenance. Example 1: Driver Hauling Rate Maintenance Fuel Surcharge Set up a Price Index for fuel surcharges. Add the Price Index to the

Pay Summary Maintenance

Published September 5th, 2024 by Brandy Burch

When you start a payroll cycle, a file is created containing a record for each employee to be paid. You can use the Next/Prior selections to scroll through this file. The previous group setup and employee maintenance determine which employees are listed and their default values shown.   Each employee to be paid in this payroll should be displayed. I

OGP Minerals & Manage Services Report 4054

Published September 10th, 2024 by Brandy Burch

This report is provided in CSV format. Printing or Viewing the report will create a file in the GLN32\00000\EDI\MMSOGOR.CSV See Folder Transfer/Compare regarding moving files between WPA and your local folder. Minerals & Management Services Oil and Gas Operations Report (OGOR) Form ONRR-4054 The OGOR is a summary of all operations conducted on a

Check writing Tab

Published September 9th, 2024 by Brandy Burch

Computer Cks: Individual entries to cash? Yes - Makes individual entries for each check in the cash account. No - creates a lump sum entry for the whole batch for computer checks. Print Ref # on Check Stubs Yes - will print the G/L reference # on the Check Stub along with the invoice number. No - will suppress printing of the reference numberon the

Additional A/R Reports

Published September 9th, 2024 by Brandy Burch

Sales History by Customer The Sales History by Customer Report provides a comparative listing of current and prior year sales by customer. NOTE: If using the Multiple Prior Years option, the first column printed will be the current period. Sum by Customer Cycle Cycles are used in Accounts receivable for mailing out statements. They are set up by cli

Rollup settlement Statements

Published September 5th, 2024 by Brandy Burch

Produce settlement statements with the Rollup feature. Typical reasons to use rollup:  A) want to roll up wells into lease level report; B) Partnership or group reporting. Option A: Rollup wells into a lease-level report In Company Maintenance > Partnerships > Rollup Options, change Rollup level to desired.  Replace the last x digit(s) of the

Next Number Assignment

Published September 12th, 2024 by Brandy Burch

Maintenance for recording your company Invoice and Purchase Order number information. The System will automatically generate the Invoice/PO numbers. This screen will show the last used Invoice/PO number and add one to it for the next Invoice/PO number to assign. INVADJG: Adjustment of Inventory using the Inventory Adjustment Utility INVADJP: Adjustm

Property - Price Contract

Published September 10th, 2024 by Brandy Burch

Associate price contract with property. Add adjustments as needed. This is typically used with the Check Stub compare which compares dollars and volumes. Also allows you to see pricing on the Run Ticket. Property Master – Price Contract Product Enter in specific product codes used for this price contract (First Purchaser codes utilize Oil and Conden

OGP Daily Run Ticket Edit Listing

Published September 10th, 2024 by Brandy Burch

This report provides detailed information about run tickets and has the ability to be sorted by Property, Entry Date, Ticket Date, or User ID.

Pricing/Payments Tab

Published September 10th, 2024 by Brandy Burch

P-1 Price Contract Listing This report provides a listing of detailed price contract information P-2 Price Index Listing This report will list the Price Indexes with option to print each monthly price, print the averages, or print the posted prices and the monthly averages.  Check the box to Print Trade Month and Average to get a report that will sh

Creating/Submitting

Published September 2nd, 2024 by Brandy Burch

Creating Wire/ACH Payments Now that you have the company option on, the owners set up for direct deposit, and the all bank accounts set up for either ACH or Wire you can start your Revenue cycle. There are a couple of new options to make sure you set on the extract screen. On the General Tab you will see additional bank code boxes that need to be fi

Out of Balance General Ledger

Published September 14th, 2024 by Brandy Burch

An out of balance General Ledger is usually always caused by the failure of a batch of entries that didn’t post correctly. This can lead to entries being posted twice.  If you run a Default Trial Balance and see that your G/L is out of balance, one source to look at is the Batch Posting Master found under Management Dashboard. You can run a listing

WPA Getting Started

Published August 31st, 2024 by Brandy Burch

NOTE: Minimum Network Speed for WPA is 20 Mbps down and 5 Mbps up. Each PakEnergy Accounting user is assigned their own icon and will receive an email similar to the one below. Citrix Install To access PakEnergy anywhere, you must install the Citrix Workspace application on your local workstation. This information will typically be sent to you in a

FP Export Run Ticket to CSV

Published September 16th, 2024 by Brandy Burch

By accounting month or ticket date, you can filter by operator(s), purchaser(s), and state(s); export lease level or ticket level; and export all tickets to one file or create one file per operator. Select whether you want all, updated, or un-updated tickets. Held tickets and gauge tickets are not exported. However, refused tickets are included.

State Interest Definition

Published September 4th, 2024 by Brandy Burch

In recent years, states have begun to adopt laws requiring interest to be paid to the owner for revenue held in suspense. State laws can vary, so users can add individual states and requirements for that state. The examples provided in this document will examine how Kansas and Oklahoma laws differ (Kansas Statute Chapter 55, Article 16, 55-1614 and

Handwritten Check Update/Post

Published September 9th, 2024 by Brandy Burch

When finished entering the handwritten check information, select the Update/Post item under the Handwritten Checks/Drafts Menu. This will post the entries to the General Ledger, update Accounts Payable, and delete the entries you just made from the entry screen.  NOTE: this only updates the Handwritten Check / Drafts screen, not the Enter Invoices t

Deductions Based on Percentage of Net Check

Published September 6th, 2024 by Brandy Burch

Sometimes, you may have an employee who has a deduction to set up that will need to be a percentage of the employee’s net check (for example, IRS Garnishment). Set up a company detail code for the garnishment with a calculation method of P.   Note that all Subject To: taxes are None, and all other tax/accrual deductions have been unselected.   Also,

Voiding a Child Support ACH Payment

Published September 9th, 2024 by Brandy Burch

Voiding a Payroll Employee Check – where the Child Support was paid via ACH NOTE: To be able to void a payroll check that had ACH Child Support, make sure you enter the Prepaid Child Support Account in Advanced Options on the ACH Direct Deposit tab. For our example, we will void check # 3670 for employee # 23, Richard D Smith, who had a child suppor

Reallocating Exempted Owners

Published September 5th, 2024 by Brandy Burch

This will help you attend to a situation where you need to exempt an owner(s) from any charges (e.g., taxes, fees) and you want the exempted portion to be allocated to only certain owners.  You will need to address the DOI as well as the check stub data entry in this particular situation. Change your original deck to include the exemptions (for exam

CONNECT

Published September 9th, 2024 by Brandy Burch

How to Send Production Files to CONNECT Web Interface Authorization for the Web Connect Interface Web FTP site is required. CONNECT is an interface for investors to receive information regarding their investment(s) via email. Enter the daily production in Daily Production Maintenance. After you have finished entering the production, click on the Lis

List - Edit Report

Published September 14th, 2024 by Brandy Burch

After all of the Purchaser’s Check Stub information has been entered, go back to the Summary Screen. Click on List at the bottom of the screen and select Detail Edit List. Use the Reference fields in the Edit List window to narrow your search. Use the Print or List Order options to define your report. Click on Print or View to go to the next screen.

Financial Statement Presentation

Published September 15th, 2024 by Brandy Burch

It is important that the presentation of the Financial Statements be as flawless as possible. Listed below are some options that can be implemented to ensure that your financial statements carry a professional look. Adding Date/Timestamp & Report Number to your reports Why would you want/need the date and timestamp/Report Number at the top of ea

Owner % Account Maint

Published September 14th, 2024 by Brandy Burch

The Owner % Account Maintenance is only used to record income and expense on those properties that are NOT distributed by the revenue system. From the Company Maintenance Menu, select Owner % Account. These accounts would be for your share on any property where you selected G/L on the Make entry to: option on the Division Order Maintenance. You can

Product Master Maint

Published September 14th, 2024 by Brandy Burch

This maintenance allows you to set up all your company's product codes. The products will be added to the Purchaser Setup on the Products tab. To make any changes or add lines, click on the bottom menu items for Add or Chg. Product Code Enter a 3-character code for the product. The code cannot start with a numeric character, and special characters a

Partnership Separate Checks/Stmts

Published September 5th, 2024 by Brandy Burch

This revenue/billing company option is rarely used; default settings should be NO (break out by owner number only).  This feature is used when a client wants to pay each partnership out of a separate cash account within one cycle. When changed to Yes (break out partnerships separately), you will be able to get separate bank codes for each A/R accoun

Water Tickets vs Water Hauls

Published September 11th, 2024 by Brandy Burch

Water Tickets vs. Water Hauls Do not confuse entering water hauls with entering water tickets. Water tickets are entered against leases when the water production number is entered, and the volume of the water ticket does not affect the water production volume. Water hauls are entered against leases that use water tank volume calculations for the wat

Severance Tax Error-No Accounts Have Been Defined for a Specific Product

Published September 4th, 2024 by Brandy Burch

Severance Tax Code Error-No Accounts Have Been Defined for a Specific Product Pak Accounting's Revenue System will find potential problems that occur when a product being distributed does not have a severance tax rate set up.  This error will stop the cycle, let you know this situation has occurred, and require action before you can extract your ent

FP Close Out Month

Published September 16th, 2024 by Brandy Burch

Auto Post G/L Entries - Check this option to automatically post General Ledger entries. NOTE: Do not close out the month until all current corrections have been processed. Typically this step is done after you have completed the Revenue Cycle update, just in case when you are reviewing the payment something needs to be changed or corrected you can C

OGP FieldDIRECT Setup

Published September 9th, 2024 by Brandy Burch

Overview FieldDIRECT in Pak Accounting is an interface between FieldDIRECT software and the Production module to import your run tickets and tank gauges. FieldDIRECT import does the following: Verifies that the External Tank ID exists. Verifies the Tank Product equals the Product from FieldDIRECT. Deletes the Tank Strappings for the External Tank ID

FP Early Pay Group Maintenance

Published September 17th, 2024 by Brandy Burch

Early Pay Group Maintenance allows users to set up as many user-defined Pay Group Codes as payment methods instead of utilizing the once-a-month standard. After the Pay Group Code is set up, it is associated with each Price Contract needed. Early Pay Group Maintenance Date Type Select All, Thru Specified, Prior Month Corrections, All Prior Month, or

FP Vehicle Class Maintenance

Published September 17th, 2024 by Brandy Burch

Create a Vehicle Class Code with 2 characters and a description field with 30 character limit. This will create a drop down menu in Pricing/Other File Maintenance > Truck/Trailer Maintenance.

OGP Scales

Published September 10th, 2024 by Brandy Burch

Crude purchasers base the price they pay for crude oil on the product's specific gravity. Most purchasers either penalize the seller for gravity outside a preferred range or reward them for gravity within a specific range. The production system provides the ability to handle these situations by using a user-defined gravity scale matrix, which is use

How to Downsize Your Software Account Effectively

Published February 25th, 2025 by Brandy Burch

Managing your software account requires careful consideration, especially when you're looking to optimize costs or adjust your current subscription. If you're considering downsizing your account, understanding the proper process is crucial to ensure a smooth transition. When you want to reduce the number of licensed users or modify add-on features,

Summary Maintenance

Published September 10th, 2024 by Brandy Burch

Summary Maintenance gives you the ability to make historical corrections for corrected reports. Also, gives you the ability to add monthly historical production information in summary form.

FP Review Imported Tickets

Published September 16th, 2024 by Brandy Burch

This is used with WolfePak's Mobile Interface. Imported tickets will be imported into Enter/Edit Imported Tickets and can be updated one day at a time or all into the Daily Run Ticket. If any ticket has an error, all tickets for that day will not be imported until all errors are resolved. You can double-click on the ticket or the error to view ticke

Direct Pay Sales Tax

Published September 9th, 2024 by Brandy Burch

Direct Pay Sales Tax is used to pay the taxing authority directly. To set the Direct Pay Sales tax feature in Pak Accounting: Turn on the feature in Company Maintenance > Accounts Payable> A/P Entry 2 screen. Selecting Yes will allow the invoice to be coded to one tax authority. Selecting Line Item will allow each coding line to be coded to a

Rev/Bill Extract Billing

Published September 2nd, 2024 by Brandy Burch

The Billing Tab is where you can set up additional information specific to Billing. In our examples, the date fields are the same; however, the dates can be customized to your situation. Remember that all dates entered are effective dates, not production dates. Billing Tab Billing Cutoff Date The cutoff date of transactions to be included in the cur

Accounting Terms

Published September 2nd, 2024 by Brandy Burch

Account Number Account numbers are 4-digit numbers in Pak Accounting, with an associated name. For example, account number 1200 might be Accounts Receivable, and 1150 could be Accounts Receivable - Employees. The system can use any account numbering scheme; however, some consideration to follow the generally accepted accounting procedure's 'standard

OGP Report Security Features

Published September 10th, 2024 by Brandy Burch

In the OGP module, as in all modules, security is a primary concern. Therefore, to view certain reports, access to other First Purchaser/OGP menu items will be necessary. The table below details the menu items you must have access to to view the corresponding reports. To View the following Panel, Tab, or Report: Tab You must have access to this menu

OGP Daily Production Grid Views

Published September 10th, 2024 by Brandy Burch

This report will provide a grid view of daily production, gauge, and meter readings. The grid view is customizable to view only fields that you want to see.

OGP Miscellaneous

Published September 10th, 2024 by Brandy Burch

Company Maintenance – Miscellaneous Tab Sub-Table for Operators Define Sub-Table for your Operator. # of Decimals to Use for Temperature Define the number of decimals that you would like your Temperature to use. # Decimals to Use for API Gravity Define the number of decimals that you would like your API Gravity to use. Seal #’s Enabled Select check

Extract ACH

Published September 16th, 2024 by Brandy Burch

NOTES: ACH must be  set up  before extracting. This screen allows you to select the desired parameters for the extract. Multiple extracts  can be done and combined into one batch of entries to be sent to the bank for processing. This is beneficial if your bank charges to process each batch. If utilizing discounts, it is best to enter the invoices to

FP Purchase Fees

Published September 17th, 2024 by Brandy Burch

This allows for fees to be charged that will reduce the Gross amount paid on the property for Reject Fees, Split Load Fees, and minimum BBL fee. Purchase fees are not broken out as separate line items on the Operator Run Statement. Instead, the Gross amount will be reduced by the fee(s) and the fee noted by adding either a RF (Rejected Ticket), SF (

FP Apply Correction Factors

Published September 16th, 2024 by Brandy Burch

Apply Corrective factors to run tickets, if necessary. When making a mass change of tickets, changes will be recorded to the correction factor in the Change Log, and the modified date will be updated for each ticket. If the ticket thru date is 12/31/9999, the Tank / Meter Master will automatically be updated with the latest correction factor and put

OGP State Production Reports

Published September 10th, 2024 by Brandy Burch

This report allows for required reports to be printed for the states of Alabama, Kentucky, Louisiana, New Mexico, North Dakota, Montana, and Texas including any comments that have been added on the State Report Comments button. The reports can be printed on plain paper. Also see State Specific Setups for specific setup information for each state. St

Collating, Sorting, and Duplexing

Published September 2nd, 2024 by Brandy Burch

How much time do you spend collating your checks with your statements? Pak Accounting can complete this task for you. All you need is a multi-tray printer, and with a flip of a company option, Pak Accounting will collate the statements for you during your Revenue/Billing cycle! Turn on the collate option, Collate Owner Checks and Stmts, located in t

ACH Child Support Setup

Published September 9th, 2024 by Brandy Burch

Company One-Time Setup The following are the steps necessary to set up Pak Accounting to be able to create ACH Child Support payments from payroll.  You will need to contact your state’s Child Support Disbursement Unit (SDU) to obtain information on how to send ACH Child Support to your state’s SDU.  This information will contain the routing transit

FP Price Index

Published September 17th, 2024 by Brandy Burch

Set up a price index for each price bulletin based on the posting date. The Price index will be used on the Price Contract . Also see Accrual Price Index . Price Index Maintenance Price Index Number Assign Unique number Index type Posted: Posted Price Bulletin Composition: Composed of 2 or more price indexes Price Index Name Index Name Ignore Weeken

A/P Payment Report

Published September 9th, 2024 by Brandy Burch

Vendor Payment Summary This report allows you to print vendor payments by total amount and total number of payments from the payment journal for a given A/P account, date range, CGL Code, and Vendor Classification if desired. A/P Consolidation Report The A/P Consolidation Report allows you to pull in the unapproved invoice amounts, the approved/pend

MIS - Master Grid Views

Published September 16th, 2024 by Brandy Burch

Master grid views of either Deeds or Leases.

Financial Consolidation

Published September 16th, 2024 by Brandy Burch

Companies sometimes charge services to another company within their organization. For example, one company is for Roustabout services (WINGL). WINGL then bills the operating company (LEARN) for these services. When Consolidation (Account level) or Combination (Sub-Account level) is used, the income and expense between these 2 companies have a net ef

Miscellaneous Reports

Published September 2nd, 2024 by Brandy Burch

Summary by Cycle This report provides a one-line summary of the revenue and billing for each cycle but does not include Deleted Interest. Additional columns in this report are the Extract Time stamp, Billed Date, and Number of Billing Entries. An additional column exists for the cycle update date/time stamp, which applies to more recent cycles. Expo

Groups Within a Group

Published September 15th, 2024 by Brandy Burch

Creating a Group that Consists of Other Groups Step 1: Create a financial group in the cost center Sub-Table (Sub-Table 200) as normal. This particular group will need to be a group level higher than the groups that will be included. In this example, the groups to be included are at group level five. Therefore, the new group will be at group level 6

Management/Utilities FAQ

Published September 5th, 2024 by Brandy Burch

Frequently Asked Questions about Management and Utility Tools Who changed my entry? Who changed my Entry? [F4] View Trend Situation: An entry I created has changed…..Who changed it, and when? Click on View/Trend by Account. Scroll to the right to see the Created and Last Changed columns. NOTE: You can drag and drop the columns to a convenient locati

Extract Tickets to GL/Rev

Published September 16th, 2024 by Brandy Burch

This menu item is for when tickets need to flow through the Revenue/Billing module. This step is done after all daily tickets have been entered, Operators have verified the tickets, and any changes have been completed. Cycle options: Extract all tickets to be paid in the standard setting. This will extract all tickets in the current cycle date, even

Royalty Reporting

Published September 4th, 2024 by Brandy Burch

This tab accommodates Company Government Royalty Reporting. Fill in the company registration for the needed reporting. For the owner to whom the royalty is being paid, go to Owner Maintenance > General tab and change the owner's tax class to US, State, or Tax-Ex. On the Revenue/Billing tab > Reporting sub-tab, there will be a new field for Roy

Generate Automatic POs - PO Module

Published September 5th, 2024 by Brandy Burch

This option automatically generates purchase orders for items that fall below the reorder quantity.

Time Entry - Assign Invoice Numbers

Published August 28th, 2024 by Brandy Burch

Next invoice # Allows you to accept or correct the defaulted next invoice number to be used After the information is entered, click on the Assign Invoice #'s button to start the procedure.

Revenue Lease Report

Published August 28th, 2024 by Brandy Burch

The Revenue Lease Report will print totals by lease. It can be filtered to include all leases, some leases, or just one lease. You will not be able to move to the next step in the cycle unless you (at minimum) preview this report.

Change Deed Number

Published August 28th, 2024 by Brandy Burch

A utility to change a deed number (including history) to another deed number

Refund Owners Credit net billing + A/R

Published September 2nd, 2024 by Brandy Burch

Checking the Refund owners with credit net billing + A/R option allows for a refund check to be written to an owner when all the following are considered: The Cycle's Refund Credit Balance is checked. The owner must be included in the current revenue/billing cycle (i.e., they get a statement) by: Billing distributed to them, or If revenue distributi

Dispatch Locations

Published September 9th, 2024 by Brandy Burch

Help is on the way!

Part General information Tab

Published September 12th, 2024 by Brandy Burch

Parts Maintenance – General Information Item Type 1 = Normal inventory item 2 = Non-inventory item (labor, water, etc) 3 = Extended amt only, NO Qty or Sell $ (freight, service chg) 4 = Price on sub-parts 5 = Price on master C = Cost items only - does not print on invoice D = Description Only (no prices) M = Memo prints only on W/O E = Accepts Qty &

OGP Dept. of Energy Production Report

Published September 10th, 2024 by Brandy Burch

Select State and Production Date, List by Field/Lease Oil and Gas Production.

1099 Module

Published September 6th, 2024 by Brandy Burch

Overview What is the IRS FIRE System? The IRS FIRE System provides the ability for certain information returns to be filed electronically via a transmittal file (Forms 1099, 1098, and 1042). FIRE stands for Filing Information Returns Electronically. It saves time and money. Electronic filing takes care of your reporting responsibility to the IRS. It

Project Reporting

Published September 5th, 2024 by Brandy Burch

Automate your Drilling, Completion, and Workover reports. Decide how you want to deliver the report to each owner. You can automatically email the recipients or print them. Set up a notification group for your reporting recipients so you never again have to remember who gets what report! Keep a historical archive that is always available with just a

OGP Disposition Maintenance

Published September 10th, 2024 by Brandy Burch

Set up a disposition code for each method of disposing of the product (e.g., pipeline, truck, etc.). The system already has some State/Reporting Codes defined. Use this grid to identify codes for other states as needed. The codes are printed on the regulatory reports. See State Specific Setups for more information.

Direct Deposit/Sending the ACH File to the Bank

Published September 5th, 2024 by Brandy Burch

TIP: When processing payroll and using the ACH feature, you don’t have to update the cycle before you send the file to the bank. The ACH file is created when you print your payroll register.   Sending the file to the bank BEFORE you update your payroll cycle will help if your bank finds any errors with it. You will be able to change any bank informa

Print Invoices

Published August 28th, 2024 by Brandy Burch

Print Invoices will print an invoice for each customer with a current meter reading. The invoice will provide the information about the MCF's used, the Free MCF's remaining, and the Cost Per MCF, as well as the current amount due (if any).

Labor vs Truck Hours

Published August 29th, 2024 by Brandy Burch

This report shows data recorded when Equip Hours and Labor Hours (both time entry and display equip number checked) are entered on the ticket. It is broken out by Date and employee or just employee. This report can also be run for a single customer. If a single customer is not selected, all will be included.

IRS 941 Report

Published September 6th, 2024 by Brandy Burch

Most payroll companies are 941 companies (not 943 or 944.)  The 941 is filed quarterly.   So, the final 941 for the year will use the current form. The first Quarter of the new year is typically released between mid- and end-March.   The 941 menu is under Reports Quarterly—# 44 IRS 941. The form is a 2-page form. If the company owes money, a voucher

Duplex Printing

Published August 30th, 2024 by Brandy Burch

NOTES: Your printer must have duplex capabilities to use this feature within Pak Accounting. Use the Setup button on the Print Box to change the printer if needed. Locations The Print button at the bottom of any screen. This will pop up a Selected Printer box. Check the Duplex box and click OK. Financial Reports > Printer tab. This allows you to

Sales Tax Reports - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Before you begin to pay your Sales Tax you will need to determine if you are going to pay based on what you have already billed your customer, or are you going to pay based on the invoices you have received payment on: Sales Tax Billed or Sales Tax Collected/Outstanding. ST-1 Sales Tax Billed This report produces a listing by invoice of both taxable

Using PakEnergy Help (F1)

Published August 30th, 2024 by Brandy Burch

PakEnergy Help is accessed through the [F1] key on your keyboard or by clicking on Help at the top of your screen and then PakEnergy Help F1. When selected, a new window will open in your web browser. If you are on a screen such as Accounts Payable > Enter Invoices to Pay, accessing F1-Help will automatically pull up the information concerning th

Re-submit Historical Oildex Invoices

Published August 29th, 2024 by Brandy Burch

This option simply re-sends a file created on the update, so all the same, invoices would be sent again. Select the Load button at the top. The system will load a list of files sent in the last 7 days (or whatever number is specified). Select the Send Invoices box and click OK. The system will then create the file again for submission. Also see Elec

Cycle Tab

Published September 4th, 2024 by Brandy Burch

This tab sets defaults for the checks and statements that are created, printed, and/or emailed during the Revenue and Billing cycles. It also sets the default location of the backup. Contact Information Contact Information that prints on the bottom of the revenue checks and settlement statements when running a cycle that contains revenue. Billing Me

Checks by Payee

Published September 11th, 2024 by Brandy Burch

Checks by Payee Options - Allows you to print a list of checks by payee in a variety of ranges. Includes the ability to print based on CGL coding as well as for one or all bank codes. Additionally, there are also options to include checks from different sub-systems, different statuses, summarized by vendor, or to only print those payees that have a

Process A/P Batch Documents

Published September 8th, 2024 by Brandy Burch

The Process A/P Batch Documents feature works with the scanning module to allow scanned images to be imported by batch. Steps: Enter in your invoices to pay. In Enter Invoices to Pay, click on List, and run the Edit Listing report. This will let you know what order your invoices are in to help you determine the order your scans need to be in. Scan i

Property - Company Options Tab

Published September 3rd, 2024 by Brandy Burch

  Optional Recode Investor Entries to Sub-Account This option relates to the box on the Investor Interface screen. Enter another property Sub-Account to make General Ledger investor entries to as opposed to the designated property. Company The property master can be shared across multiple sets of books. Each shared company will be added here. See No

Rev/Bill Extract General

Published September 2nd, 2024 by Brandy Burch

General Tab After selecting the Extract Type, you will notice the tabs below. If selecting a Revenue Only or Billing Only cycle, only the corresponding tabs will show below. The first tab, General, has basic information on filters and restrictions. These will persist from the last cycle. Make sure the box “Net Owners…” box in the Check & Stateme

Advanced Tab

Published September 16th, 2024 by Brandy Burch

If you have questions about the options on this screen, call your Customer Success Team at the Direct Support phone number shown at the bottom of your Pak Accounting screen. Advanced Tab Override System Rarely Used. DO NOT USE WITHOUT CONTACTING YOUR CUSTOMER SUCCESS TEAM. Used for companies who use a separate Invoicing or Service Ticket company fro

SWD Summary by Well Grid

Published August 29th, 2024 by Brandy Burch

A grid listing that has one line per lease (i.e., Job) and has columns for the Customer Number, Job Number, Job Description, Well Number (external number), and API Number, followed by a column for each month being extracted.  The report can be exported to Excel or PDF format.

Revenue Correction by owner example

Published September 3rd, 2024 by Brandy Burch

REVENUE CORRECTION - OWNER LEVEL On R-3 Revenue Distribution Correction, to run an Owner level correction, select Owner for the Combination Type. Select the property number, deck number, and Interest Types that you need to change. Enter the Production dates that you want to run this for, or leave it blank thru 12/9999.  You can also filter by Paid D

Accounts Receivable Overview

Published September 9th, 2024 by Brandy Burch

Accounts Receivable (A/R) is an optional module within the system. A/R, essentially, allows you to track who owes you, what they owe, why they owe it, and when they owe it. The system's AR module allows you to track this information by customer and print reports (such as statements, Aged A/R Trial balance, etc.). Setup requires three steps: Account

Check History Maintenance

Published September 13th, 2024 by Brandy Burch

Check History Maintenance is a record of all checks written in Pak Accounting. The Sub-system tells you which Module created the checks, as well as the check information, who wrote it and approved each check. If you are a first-time user and you need to enter outstanding checks from your previous system, use Check History to record those checks. Thi

Check Register listing

Published September 11th, 2024 by Brandy Burch

This menu option has several different formats for listing checks to include zero checks: Check Register, Positive Pay, Outstanding Checks, and All Options. Check Register This will give you a list based on the checks' Effective Date. The Print Missing Checks option will print any checks that are not in your Check History. The Check Register will in

Mass Suspense Code Change Utility

Published September 3rd, 2024 by Brandy Burch

This utility allows for suspense codes on DOIs to be changed as well as suspense records. This tool can be used for setting up a new suspense code and then mass changing all owners' DOI/Suspense. Another use for this tool is to change the suspense code for a partnership that has decided to sell. See below: Issue Your Partnership decided they were go

FP Destination Company

Published September 13th, 2024 by Brandy Burch

CODE (API – Crude Oil Data Exchange) Master Go to First Purchaser module > Company Maintenance > Destination Company. Click Add or use the Green “+” to add a new line. Add the two-digit CODE (Provided by the Operator) Type in Destination Company Name (the Operator company name) Use the drop-down to select the type of format. The “Normal Format

Check Stub Reports

Published September 14th, 2024 by Brandy Burch

Even though posting a Deposit/Stub will make General Ledger entries, Check Stub keeps its own historical records in its own tables. For this reason, when needing to correct Check Stub, it is recommended to make corrections in the module itself since reports run in Check Stub do NOT pull from General Ledger. We will expand on this more when we get to

Distribution Tab

Published September 4th, 2024 by Brandy Burch

Accumulate Distribution and Payment by Property: Optional Add-On This option will produce an Property Distribution and Payment Report that details the flow of funds. Property Distribution Staging Table Settings Used in conjunction with Accumulate Distribution and Payments by Property option. After you have the settings defined it will send the file

OGP Export Run Tickets in CODE Format

Published September 10th, 2024 by Brandy Burch

Exports by destination and/or property for each cycle month. This report will not extract held or refused run tickets.

Labor Hours-Payroll Reports

Published August 29th, 2024 by Brandy Burch

This report will show tickets and Job Locations associated with an employee. It will also show regular and overtime hours per ticket.  

Outside Operator Expenses

Published September 3rd, 2024 by Brandy Burch

You will not see this menu item unless it has been set up. Overview Used by First Purchasers to accommodate the option to net the operators' JIB expenses on their behalf. The Outside Operator option allows expenses to be netted across all of the operator’s leases or on a one-by-one basis.  The system will distribute lease expenses to owners, maintai

Employee Maintenance

Published September 6th, 2024 by Brandy Burch

After the extract file is created, the information is available for verifying and editing on the Employee Maintenance menu item (Menu Item #62). SPECIAL NOTE/WARNING regarding CHANGES to the W-2 amounts: Yes, you can change the amounts on this screen, but you need to ask why the amounts need to be changed. Reasons to do correcting cycles instead of

Pricing Group Maintenance

Published September 12th, 2024 by Brandy Burch

This menu enhances the functionality of Price Groups, allowing the user to create a Price Group Master to store list price markup factors and discount/markup levels. With this option, the price group is assigned to a part, and the rules associated with the price group will apply.   There will be an additional utility to update pricing for price grou

WP Mobile Water Ticket

Published August 31st, 2024 by Brandy Burch

Overview Setup Use Enter/Edit Imported Tickets Imported Ticket Review Mobile Water Ticket Sync

Property - Quick Pay setup

Published September 3rd, 2024 by Brandy Burch

QUICK PAY SETUP CHECKLIST Setup Quick Pay Accounts, if not already set up. Set up a Property called QCKPAY. On the Revenue Deduct tab, add the Rev Deducts for the Revenue Deduction account to use and the income account to record the income to. Setup Owners as participating in Quick Pay and the Quick Pay Rate (Penalty) that will be charged to them pe

Revenue Billing Setup

Published September 2nd, 2024 by Brandy Burch

SUGGESTED START UP STEPS: Chart & Company Options: Set up your Chart of Accounts for Revenue / Billing Fill out all the key company setup options.   Note: Using the Pak Accounting Quick Start gets you to this point. Setup master files: Set up Vendors  (Table 20) Set up Properties  (From the Check Stub or Revenue Billing menu) Set up Owners (Tabl

E - F

Published September 4th, 2024 by Brandy Burch

E E-85 85 percent ethanol mixed withe 15 percent gasoline. But only about 5 million "flexible-fuel" cars that can run on E-85 have been produced, out of about 238 million vehicles in use in the United States.     E&P Exploration and Production     Easement Similar to right of way - use of an area of land for a specific purpose.     Economic Inte

Net Revenue Check Percentage Deduction

Published September 5th, 2024 by Brandy Burch

How do I set up a net revenue check percentage deduction? Sometimes, it is required to deduct a certain percentage of a revenue owner’s net check each cycle. The net check would be after all other deductions, including federal/state backup withholding or deductions for netting of JIB (accounts receivable). You may be allowing a working interest owne

Collection Status Codes

Published September 10th, 2024 by Brandy Burch

Collection Status Codes and the Collections Worksheet are available if you are authorized for the Invoicing or Service Ticket modules. Collection Status Codes are used in conjunction with the Collections Detail Report. Status Codes give the user the ability to define A/R Collection Statuses on the Collections Worksheet by using a system default stat

Sub-Table Maintenance

Published September 16th, 2024 by Brandy Burch

Sub-Tables are simply a convenient way to group Sub-Accounts. A Sub-Account is a way to expand an account number (we’ll get into that next). All Sub-Accounts must belong to a Sub-Table. An account can only have one Sub-Table attached to it. However, a Sub-Table can be attached to many accounts. For example, you may have a Sub-Table for your customer

Time Entry

Published September 9th, 2024 by Brandy Burch

Help is on the way!

Shipping Tab - Invoicing Module

Published September 12th, 2024 by Brandy Burch

This tab is for future use.

Rebuild

Published August 28th, 2024 by Brandy Burch

Rebuild: Rebuild Data Files - This option rebuilds the data file to match any program changes. The system automatically rebuilds when a new version is downloaded. Data files should not be rebuilt regularly. Only rebuild files as directed by your Customer Success Team. Fix Paid Date -This utility allows you to fix or enter a paid date for Accounts Re

OGP Property Overview

Published September 10th, 2024 by Brandy Burch

The tabs discussed or linked below are needed for Production setup. The other tabs within Property Maintenance are for other modules and not discussed in this section of Help. Top of the Screen Property Set up a 1 to 10-character code that uniquely identifies the lease. The code can be either letters and/or numbers. After a new property number is en

Fees Tab

Published January 7th, 2025 by Brandy Burch

Use this tab to set up fees related to Checks and ACH. See Check Fee for the complete setup.

Multiple Meters

Published September 11th, 2024 by Brandy Burch

Multiple Meters Used for water production calculation. Meters Leases can also be setup to use multiple disposal/injection meters to calculate the water production. The meter type determines whether it will be used for calculations or if it is informational only. No matter the meter type, enter the readings on the Meter Tab. Placing the mouse over th

Enter/Edit Imported Tickets

Published August 31st, 2024 by Brandy Burch

This screen allows for editing, validation, and review before moving to the live ticket file. Ticket Source will let you know where the ticket came from.  Equip Hrs may round depending on the setup in Master File Maintenance > Company > Interfaces.  Also see: WellTrax Water Ticket Sync

Check Stub Company Maint

Published September 14th, 2024 by Brandy Burch

Since most of us will use Quick Start, let’s touch base on a couple of company settings. On the Check Stub Company Maintenance > General tab, identify the default Journals and Clearing Account that will be used. General Tab Property Sub-Table for Rev/Bill The Sub-Table  used to define all of the properties (leases) in the G/L. Defaults to Sub-Tab

Batch Posting Master Status

Published September 11th, 2024 by Brandy Burch

When posting G/L entries, the system does the following steps for each isolated batch of entries (usually isolated by Journal and accounting period): Change Status to 1.  For entry into this isolated group: Load unposted record into memory If a Pound Allocation (#Alloc), look at the definition and create a separate virtual record for each. Add each

Consolidation vs. Combination

Published September 16th, 2024 by Brandy Burch

The  Consolidation  module automatically creates the necessary entries to consolidate multiple companies together in summary form under one company code. During the consolidation process, there are From (subsidiary) companies and an Into (parent) company. The Subsidiary companies are usually normal sets of books. The parent company is a newly define

Netting Options-AFE/Operations

Published September 3rd, 2024 by Brandy Burch

Netting Option – AFE/Operations Each AFE will get a specialized code indicating separate project budgets. That code is attached to each entry so the system knows which budget that entry belongs to. If an entry is not coded to a specific AFE, it’s called an Operation cost. This will come into play when setting up netting. This means that the item wil

Alert Response

Published August 29th, 2024 by Brandy Burch

Response Required – when there is an alert that is in a group that needs a response it will notify the users via a popup. Select the Alerts button to open the Alert Response Grid or open manually in Utilities > Alerts > Alert Response Menu. Review and Add comment if necessary, select OK to notify that you have reviewed it.

OGP Production

Published September 10th, 2024 by Brandy Burch

Company Maintenance – Production Tab Monthly Quantity GL Entries Check this option to create 100% and Royalty quantity entries (based on company NRI Percentage found on the production tab of the Property Maintenance Screen) as part of the monthly cycle Close Out Month procedure. Select the Company Code and Journal the entries should be sent to and r

Welltrax Water Ticket Sync

Published January 24th, 2025 by Brandy Burch

This menu allows for Mobile Water Ticket Integration with ERP Service Ticket. Setup Service Ticket > Utilities > Welltrax Water Ticket Sync > Connection Options tab will already be set for you. Do not change these options. If these fields are blank, please call your Customer Success Team. Master File Maintenance > Company > Interfaces

FP Middleware Import

Published September 13th, 2024 by Brandy Burch

A TouchStar related import that interfaces Pak Accounting Master files with TMW in order for tickets to be imported. Additionally, Master files will be updated from Pak Accounting to TMW, excluding sulfur content. Import Options Tab - Select the import warnings you would like to be notified of. Connection Options Tab—One-time setup; your Middleware

Investor AFE Tracking

Published September 16th, 2024 by Brandy Burch

Pak Accounting Investor AFE Tracking Since Pak Accounting’s Investor Package does not include the Revenue/Billing Module, Investor-Only clients are not able to utilize the AFE options through the Billing accounts. However, you can track your own through G/L budgeting. After receiving the AFE/Cash Call, you can begin the set-up. First, set up your Pr

FP Historical

Published September 17th, 2024 by Brandy Burch

The history menu provides access to updated Daily Run Tickets and the capability to correct tickets after they have been extracted to GL for revenue distribution. Corrections are done using the Corr Tkt ( Correction Ticket Utility ) button at the bottom of the screen.

Payee Maintenance 1099 NEC

Published September 7th, 2024 by Brandy Burch

  The Payee Maintenance screen is used to verify the amounts for each payee by clicking through each 1099 or by using the List feature at the bottom of the screen. A sub-system selection window will appear. You will need to select the Sub-System to print: AP, Revenue, G/L, and in some cases, Payroll. Click on OK after you have made your selection. S

Price Differential Scale

Published September 13th, 2024 by Brandy Burch

Overview Pak Accounting now has a Price Differential scale that allows for a variable deduction on a contract based on a combination of Gravity and Mileage. This is used in combination with Price Base Codes. Setup Company Maintenance Under the Company > First Purchaser > Advanced tab, there is a company option to Enable Price Differential Scal

OGP Tank Strapping Report

Published September 10th, 2024 by Brandy Burch

This report will list the strapping details for a particular tank. The Leases and Tank IDs are available for selection from a drop-down list.

OGP Recalculate Tickets

Published September 10th, 2024 by Brandy Burch

This is usually used in First Purchaser. Recalculate Run Tickets allows the user to manually recalculate run tickets in the current cycle. This screen also displays the last run ticket calculation, who performed it, the date and time it was performed, the source of the recalculation, and the current cycle. To manually recalculate the run tickets fro

Rev/Bill Extract Revenue

Published September 2nd, 2024 by Brandy Burch

This tab allows the parameters for the cycle. These options will determine what to include and whom to pay. Remember that all dates entered are effective dates, not production dates. Revenue Tab Revenue Cutoff Date This is the cutoff for check stub deposits to be included in the current distribution. Pay The Following:   Current Distribution: The No

View Unbilled Tickets

Published August 29th, 2024 by Brandy Burch

(optional) This allows you to view all entered tickets and their status. Customers or specific tickets can be held (not included in the assignment of invoice numbers) by double-clicking. Select your Ticket Type, then click Display.  In this example, the billing is set to hold until it is completed, so this ticket shows as held.   The Billing is set

ACA

Published September 9th, 2024 by Brandy Burch

This tab provides ACA reporting information that will be used on the employee master to facilitate the printing and filing of ACA Forms 1094 and 1095. See ACA Helpful links for more  information regarding the ACA Reporting process.

Taxable Wages and Withholding State File

Published September 6th, 2024 by Brandy Burch

This report is for the Illinois Schedule P.

Notes Receivable

Published September 10th, 2024 by Brandy Burch

This optional add-on allows you to set up and record Notes and Payments on a sale or loan, such as the sale of property. As you enter a deposit for a note, the system will automatically break it out for you. Setup: In Account Maintenance , set up the following accounts. Make sure all accounts are subbed to the same Sub-Table: Notes Receivable Asset

First Purchaser tab

Published September 13th, 2024 by Brandy Burch

General Tab Company Maintenance > First Purchaser Tab > General First Purch Enable **** Checking this box turns on the First Purchaser System. **** Rev/Bill Journal A unique journal is used to record revenue entries when extracting run tickets to the revenue system. Rev/Bill Gross Acct OIL / CND The account records the gross dollar amount for

OGP Tickets With Questionable Data

Published September 10th, 2024 by Brandy Burch

The Tickets with Questionable Data report shows temperature, gravity, and BS&W values that may be incorrect based on recent tickets for that property. Temperature - The prior ten tickets for a particular property will be accumulated over the past 60 days. Any ticket more than 20 degrees higher or lower than the highest or lowest temperature in t

1042 Foreign Withholding

Published September 7th, 2024 by Brandy Burch

1042 Foreign Withholding Foreign Person's U.S. Source Income Subject to Withholding. The 1042 forms are due March 15th. Overview Users must file for a separate 1042 TCC number and enter this in the 1042 TCC: box on the 1099 Transmittal Maintenance. To file the 1042-S, users must verify that they have entered their 9-digit Employer ID Number (EIN) an

Property - DOI Tab

Published September 3rd, 2024 by Brandy Burch

The Deck/DOI tab allows you to set up the revenue/billing decks for each lease if you require them.  Each property comes with a 'blank' deck, which means no deck is required.  Multiple decks allow for separate DOIs for the same property during the same billing period. Add-On: BOP - allows for the Max BBLs/Day column to be visible and customizable to

Electronic Invoicing tab

Published August 29th, 2024 by Brandy Burch

This information is provided by Oildex when the customer is set up on their system. It is for use with Electronic Invoicing. Pak Accounting ensures that electronic invoicing guidelines are followed.

Sub-Account Import

Published September 16th, 2024 by Brandy Burch

The Utilities button on the bottom menu bar in Sub-Account maintenance allows you to import Sub-Accounts from another company or from one Sub-Table to another. Enter the Company Code of the company you are importing from. The Sub-Table and Sub-Accounts range you want to import. (blank to ZZZZZ imports all Sub-Accounts). Additionally, you can import

Re-create Electronic Invoice

Published August 29th, 2024 by Brandy Burch

This will recreate your electronic invoice one at a time. Just type in the invoice to re-create it and click OK. It will be sent to the EDI folder and will be ready for resubmission. Also see Electronic Invoicing  

Sub-Account Maintenance

Published September 16th, 2024 by Brandy Burch

What is a Sub-Account? When the Account number is not enough to code an entry, then the Sub-Account is used to further code the entry. For example, if we have some accounts that need to be broken down between locations (Abilene, Austin, or Dallas), then we would define a Sub-Table to define this group. It is the glue that works behinds the scenes th

Allocation Examples

Published September 16th, 2024 by Brandy Burch

Example 1: Simple Allocation Example 1: Allows tickets to be entered to the commingle property (property A). The system will allocate to the detail properties (Property B & Property C). If tickets need to be entered at the detail property then allocation type should be set as normal and no Commingle number.     Example 2: Mid-Level Allocations E

Payroll Check History Delete

Published September 6th, 2024 by Brandy Burch

This utility will delete payroll check history prior to a certain date. The system will not let you delete any history in the current or prior year. Check the box if you want to delete employees marked Delete at End of Year for employees with no check history. NOTE: Please backup prior to using this utility.

Setup Basic Allocations

Published September 16th, 2024 by Brandy Burch

Setup - Property Maintenance In this example, we will set up a new facility (TX1000 – Wallace Tank Battery) and enter a Commingle Permit Number. Commingle Permit # is entered to activate the Commingle Maint. button. Remember to uncheck the “Print Permit # on State Reports” for the Commingled property when reporting at the property level. The check m

OGP Run Ticket Comparison Report

Published September 10th, 2024 by Brandy Burch

This report provides the comparison of run tickets between two cycles and compares the Net Volume (by property).

OGP Pipeline Statements

Published September 10th, 2024 by Brandy Burch

These are First Purchaser Only.

Historical Unpaid/Unbilled Report

Published September 2nd, 2024 by Brandy Burch

The Ledger Listing can be used to run a historical Unpaid/Unbilled report. For example, management needs to see what was unpaid/unbilled as of 12/31/20XX. Steps: Enter the date range in the Print detail date from/thru fields. Since we want to see anything that was unpaid/unbilled up to 12/31/20XX, we will leave the from field blank and the thru date

Severance Tax Anomalies

Published September 4th, 2024 by Brandy Burch

Severance Tax Special Options This addresses many different special severance tax situations. Multiple Rate Options: This feature can accommodate multiple rates on a well by either adding to the rate (2nd Tier Rate) or replacing the rate completely when the production or price meets a specified amount. If you need to add a third rate to a property,

Severance Tax Exemption

Published September 4th, 2024 by Brandy Burch

The Severance Tax Exemption Maintenance screen allows for additional expenses to be set up that the state allows to be deducted. These are exemptions that are needed outside of the normal Severance Tax setup. Enter the Marketing Cost Description. For Type, choose: Q = G/L Net Qty for the month. G = G/L Net for Month (Deductions are determined by the

First Purchaser Reports

Published September 16th, 2024 by Brandy Burch

T-11 Run/Delivery Ticket Edit Report The Run/Delivery Ticket Edit Report allows the user to review ticket entries by offload property and offload date that were made either manually or through an import. It lists any flags set, readings, observation readings, adjusted gravity, and both gross and net volumes. T-12 Cost of Crude Oil Report The report

Labor Hours for Part

Published August 29th, 2024 by Brandy Burch

This report prints the ticket labor hours associated with a given part number

Property - Production tab

Published September 10th, 2024 by Brandy Burch

Property maintenance is also set up in Revenue/Billing. The production module has a Production tab. This tab will only be seen if authorized for Production and within the OGP or First Purchaser modules. NOTE: For New Mexico properties, the state reporting number and the API number can be unique. The C-115 report will use the API Number field instead

Revenue/Billing FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about Revenue / Billing How do I add Interest to Suspense? See OGP State Production Reports .     How do I set up a Tax Warrant? See Owner Maintenance > Warrant Tab      What is a "Billing Cycle" in Pak Accounting? A billing cycle is a process where Pak Accounting takes each unbilled charge/ invoice and allocates to eac

Financial Group-Lease Filter

Published September 15th, 2024 by Brandy Burch

This option allows the user to create a single filter expression that will define complex and multiple criteria to enable the system to select which leases are to be included/excluded in this group. When selected, a Filter field and Edit button become available to create/maintain the filter. To create the filter, click on the Edit button. A list of

A/P Entry 2 Tab

Published September 9th, 2024 by Brandy Burch

Enable Direct Pay Sales Tax This option provides the ability to direct pay sales tax on invoices. For companies who are required to pay the sales tax to the state since they did not pay it with their purchases Yes - turns on the feature and when you key in an invoice that needs to have sales tax added to it, you select the taxing authority and key i

Customers/Job Locations Overview

Published August 30th, 2024 by Brandy Burch

Using the customer Sub-Account codes, set up each customer in Job location maintenance. Add each job location for the customer and any billing groups or special pricing. Select Add to set up each Job location. Customer / Job Locations Maintenance Customer Select the customer from the customer Sub-Table identified in company maintenance. Shared Locat

List Company Cross Ref

Published August 29th, 2024 by Brandy Burch

Listing of companies set up in Pak Accounting.  Can print the list in Company Name or Company Number order.

Enable Contract Volume Pricing

Published September 13th, 2024 by Brandy Burch

In First Purchaser > Company Options > First Purchaser Tab > Advanced > Enable Contract Volume Pricing to allow options to be set up. This adds the ability to do pricing by Volume and also to increase the Volume to be able to add operators together to get their pricing volume. In First Purchaser > Pricing/Other File Maintenance Scales

Paying Contract Labor through Payroll

Published September 6th, 2024 by Brandy Burch

Why do most people want to run contract labor through payroll? The #1 reason is direct deposit. Many companies are using the ACH direct deposit feature of the Payroll system to deposit employee checks and have found it so user-friendly and easy that they want to do the same for their “regular” contract labor people. Another reason might be to deduct

Adjust Minimum Stock Level

Published September 11th, 2024 by Brandy Burch

This utility allows minimum stock levels to be adjusted based on historical sales and/or transfers. It computes adjustments by looking at the Minimum Inventory Quantity Field on the Parts Maintenance. To use this utility, define the Sales Totals From/Thru, Class Code From/Thru (Optional), and/or the Part Numbers From/Thru fields (Optional) as they a

Book to Tax Adjustments

Published September 16th, 2024 by Brandy Burch

You may want your books on a Cash Basis for Income Tax purposes. This is easily done! Set up a separate journal for these types of entries. If you are tracking at an account level, this can be done in a Consolidation company, or if you are tracking at a Sub-Account level, in a combination company. In our example, we used company CONSO, our consolida

Commissions and Reimbursements

Published September 12th, 2024 by Brandy Burch

The Commission and Reimbursement feature in Pak Accounting's Invoicing Module streamlines the company’s commissions and reimbursements payable to Consultants. To Setup: In General Ledger Set up Income, Expense, and Payable Accounts (if applicable) Master Files Maintenance > Sub-Table set up a Sub-Table for consultants. In my example, I created Su

FP State/County Defaults

Published September 13th, 2024 by Brandy Burch

Allows the user to define Default Dispatch regions based on State/County.

Sales Report Summary

Published August 29th, 2024 by Brandy Burch

This report will provide ticket sales by gl account or by part number. Summarized by Part Number Summarized by GL Account

A/P Invoice Import

Published September 8th, 2024 by Brandy Burch

The Create Template button sets up an Excel spreadsheet with required fields for the A/P Header and Line Items with added validation for all fields and will display any errors encountered during the import process. If an invoice has multiple expense lines, the AP Header Information and Payment Header Information (if applicable) must be repeated exac

Lease/Property

Published September 16th, 2024 by Brandy Burch

The Lease/Property Maintenance is used to maintain individual lease information. The initial population of the lease information can be input on an individual lease basis. However, a labor-saving method of populating the lease/property information would be to run the Start Reporting Cycle and Import Values from G/L ONLY. Once completed, you will nee

First Purchaser Reports

Published September 17th, 2024 by Brandy Burch

MFP - 1 Location Class Listing This listing provides details regarding location classes, including the Cost of Sales account/Sub-Account and Inventory account/Sub-Account. MFP - Truck Listing This is a listing of truck numbers, types, categories, names, and default drivers. MFP - 3 Property Cross Ref Listing This report provides a list of the proper

Production Utilities

Published September 10th, 2024 by Brandy Burch

FieldDIRECT Import The option to import from IHS your Production numbers gives you the ability to produce State Production Reports. NOTE: This is an add-on Module. Also see FieldDIRECT Setup   Carthage Import imports Daily Production and Daily Run Ticket data. Select which file to import from, and what disposition code to import into. NOTE: This is

Reviewing Investor Interface Entries

Published September 4th, 2024 by Brandy Burch

After the cycle, look in View/Trend at your owner’s A/R Account. You will see several entries. The Reference column will give you clues as to where the entries came from. RBU indicates entries came from the cycle itself. These entries are hitting this account because of the Owner Maintenance Setup. RIR indicates Revenue Investor Interface entries. R

FP Daily Tank Gauges

Published September 16th, 2024 by Brandy Burch

Enter daily gauges and meter readings for your storage facilities to track inventory. If not tracking inventory then this is not needed. Cycle Month/Year Cycle Month/Year for the gauge reading. Defaults to the current cycle date. Ticket Date Date of the daily gauge reading ticket. Closing Time Closing time of day for the gauge reading. This will def

View Trend Detail by Account

Published September 14th, 2024 by Brandy Burch

The Detail by Account screen will show all entries for a single Account/Sub-Account for the date range specified from the Comparative Summary screen.  Best Practice: In View Trend, drag the columns that are important to you on the left side so they will be the columns being displayed whenever the detail screen is shown. This also makes them the firs

Auto Gross Up (Rebilling of outside operated O&G JIB)

Published September 9th, 2024 by Brandy Burch

The Auto Gross Up feature is used when recording an A/P invoice from an outside Operator, and while you are paying a smaller portion (your percentage), you intend to run the charge through a JIB cycle at 100% numbers instead of the amount you are paying. Upon update of the invoice, the charge will be automatically grossed up to the 100% amount with

FP Correction Ticket Utility

Published September 16th, 2024 by Brandy Burch

The Correction Ticket Utility is used for mass ticket corrections or Individual ticket corrections. Corrections can be made by the operator or property. The Correction Ticket Utility allows you to select All or individual tickets to correct. The utility creates a C1 ticket for the original and will keep the same allocation. It is an exact reversal o

Submit Oildex Invoices

Published August 29th, 2024 by Brandy Burch

Once you click on OK, the system will automatically send your files to Oildex. Once finished, you will get a listing of files processed, sent and any errors encountered. Also see Electronic Invoicing

CPO Options

Published September 5th, 2024 by Brandy Burch

General Ledger Module setup If you do not already have them, you may need to create additional Sub-Tables in your books for Divisions, Cost Centers, or alternate Ship-to addresses. These are set up in General Ledger > Master Files Maintenance under Sub-Table maintenance.   Add new Sub-Tables for each of the following:   Division ID - These may be

FP Severance Tax

Published September 13th, 2024 by Brandy Burch

Overview The Severance Tax setup is the same as the setup in Revenue/Billing. Pak Accounting's Severance Tax feature calculates and deducts specific severance taxes from revenue distribution items. The system can create reports for several specific state agencies. See the Revenue/Billing > Reports > State/Fed Reports tab for more information o

Property - Well Tests Downtime

Published September 10th, 2024 by Brandy Burch

Used to define Well Tests and Days On/Off by date. This is used with the Allocation type Wells Producing Days option.

FP Destination Co CODEs

Published September 13th, 2024 by Brandy Burch

Found under Master File Maintenance > Destination > Comp. Codes, this utility allows the user to populate the Destination Company code to multiple properties for a specific operator at one time. Setting up CODE.

Unpaid/Unbilled Report

Published September 2nd, 2024 by Brandy Burch

The Unpaid/Unbilled report reminds you of amounts coded to a Joint Interest Billing or Revenue Payable account but not billed or paid as of the cut-off date. Unbilled Amount The Unbilled section of the Unpaid/Unbilled Report checks that the amount billed equals the billing offset account. The total not billed should match the Unbilled – JIB line on

Import Values from G/L

Published September 16th, 2024 by Brandy Burch

During the Import, the G/L account information is used to set up any missing leases, and current G/L amounts are imported. As the program reads through the General Ledger Account/Sub-Account information, a Conflicting Net Revenue Interests report will be built if any leases have the same lease number and more than one Net Revenue Interest percentage

Printing Reports for a Group

Published September 15th, 2024 by Brandy Burch

On all of the Financial Statement options screens, there is an option to specify a group and the range of group levels you want a separate Financial Statement printed for on the Financial Groups tab for the report. The system will start with the highest-level group that is a member of the group specified and work its way down to the lowest level spe

Employee Change Report

Published September 6th, 2024 by Brandy Burch

Changes to employee records based on a date range. The Edit Field List button provides the ability to select the fields to be included on the report.

Inv Routing/Approval Tab

Published September 10th, 2024 by Brandy Burch

The Inv Routing/Approval options are available as a part of the Scanning module (optional add-on) and are an additional layer of internal controls. This feature lets you set up a routing path to approve Accounts Payable invoices. Enable A/P Routing Yes-turns on the A/P invoice routing feature. Additionally a new menu item will become available (#84

Severance Tax

Published September 4th, 2024 by Brandy Burch

Overview The purpose of Pak Accounting's Severance Tax feature allows specific severance taxes to be calculated and deducted from revenue distribution items entered from Check Stub.  This will handle the situation where the first purchaser does not deduct the severance taxes, but you are still required to do so.  This is NOT a severance tax reportin

OGP Daily Run Ticket Historical

Published September 10th, 2024 by Brandy Burch

Historical Daily Run ticket contains the history of the updated Daily Run Tickets.

OGP Reporting Sub-Group Listing

Published September 10th, 2024 by Brandy Burch

This is a listing of reporting sub groups to include descriptions.

OGP State County Defaults Report

Published September 10th, 2024 by Brandy Burch

This report provides a listing of the State, County, and Default Dispatch region.

OGP Destination Company

Published September 10th, 2024 by Brandy Burch

This is First Purchaser only. Also see First Purchaser module > Company Maintenance > Destination Company.

Payroll FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about Payroll How can I set up city and county taxes for PA in Payroll? Please see PA City and County Tax Setup instructions.     How can I add a Start/Stop date on a Detail Code at the Company level? There is no “Inactive” date on company-level detail codes. Suppose you no longer want a detail code automatically added to

Accounts Tab

Published September 15th, 2024 by Brandy Burch

The accounts tab allows for specific accounts to be defined for Current Year Earnings, Retained Earnings, and Sales Tax. In addition, enter the Income/Expense range of accounts so that the system can calculate current year net profit correctly and process it accordingly. Income/Expense Accounts Defines the range of accounts that are profit and loss

OGP Monthly Gas Sales Listing

Published September 10th, 2024 by Brandy Burch

This report lists property information, BTU's, MCF's, dollars per MCF, Gross Taxes, and Net Sales.

Parts - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Mass Change Prices Utility to mass change prices for a part number or class code range. Zero cost/on hand qty, recomputed on-hand cost Utilities to: zero inventory dollar amount on items recost on hand inventory amounts and/or zero current on hand values or zero history. ASCII import of Parts File format of ASCII import of parts into Pak Accounting.

PO Tracking Tab - A/P Module

Published September 10th, 2024 by Brandy Burch

Purchase Order Vendor /Request Sub-Table Purchase Order tracking is an Add-on to the A/P Module. It gives you the ability to identify and track expenditures before A/P invoice is received and match it after. Entering the PO vendor/request Sub-Tables turns on the Simple purchase order number tracking.

Severance Tax Reporting and Filing

Published September 4th, 2024 by Brandy Burch

Reporting Generate reports from the Revenue/Billing module. Find the Severance Tax reports by selecting the Report menu option and then the State/Fed Reports Tab. As a reminder, the Severance Tax Reports will comb through the General Ledger tax accounts, looking for specific data tied to the entries. If the entries in the tax account are missing the

Worker's Comp Audit Report

Published September 6th, 2024 by Brandy Burch

Need to have the Worker’s Comp tab filled out in the Company Maintenance > Basic Options. Those rates and codes can be found on your company’s insurance policy. The Worker's Compensation Insurance report has several options on running the report: Example of Print Summary Only Example of Print Summary by WC Code-State-Employee Also see: Workers Co

Re-Order Rpt by Vendor - PO Module

Published September 5th, 2024 by Brandy Burch

This report reads the parts file and lists items by Vendor according to the parameters you specify on this screen.

FP Selective Extract

Published September 16th, 2024 by Brandy Burch

The selective extract allows you to extract tickets for an operator to send directly to revenue. Refused tickets will not display on the Selective Extract. Held tickets will be displayed in red and unavailable for extract. Use the selective extract to select the properties to pay using the Quick Pay feature or normal processing in the Revenue/Billin

Loading Morning Rpt Data

Published September 3rd, 2024 by Brandy Burch

This is part of Project Reporting. Help is on the way!

Time Entry Systems

Published September 9th, 2024 by Brandy Burch

Time Entry (part #PR-TE) (executable gl.exe) Two modes – triggered by: Different settings in Master File Maintenance in G/L: Payroll Time Entry Systems: General, Time Billing, Detail Coding. General Option: Purpose - used for inputting time by jobs, leases, etc. Ability to import time into payroll. Also has the capability to do certified payroll reg

Time Entry - Invoices Print

Published August 28th, 2024 by Brandy Burch

The invoice print in Time Entry is where you print the invoices to be sent out.  See an example of an invoice below: If corrections need to be made, for example to the Rate: Correct the rate in the Pay Code Maintenance Go back into Time Entry and reselect the JobNo for the employee - even if it's the same (this triggers the system to look at the Pay

Excel Functions

Published September 15th, 2024 by Brandy Burch

Symbols Before digging into the Functions, let's look at what some Excel symbols represent. Looking in the function box above, you will see there are all kinds of symbols. Pak Accounting is using functions that work with our 3rd party DLL to pull live data from the database. When using the functions, start with an “=” following by the function “name

Employee - Taxes tab

Published September 5th, 2024 by Brandy Burch

This information affects the way that payroll taxes are calculated.  The default values, which should be appropriate for most employees, are set up under Tax G/L Tab in Basic options.  If necessary, they can be changed here. Tax Information Number pay periods per year Used in adjusting the employee's wages to an annual basis for withholding tax purp

Mineral Interest System

Published August 28th, 2024 by Brandy Burch

Pak Accounting's Mineral Interest System (MIS) is a module that provides users the capability to track mineral deeds and related pertinent information including, but not limited to: Acquisition date Ownership General Ledger lease number Taxes from the point of view of the royalty owner(s) Pak Accounting Interface: MIS interfaces with existing lease

Error Listing 1099 Misc

Published September 7th, 2024 by Brandy Burch

This menu has two different reports: the Extract for TIN Matching and the Error Listing. First, select the sub-system and click OK. TIN Matching TIN matching is designed to enable you to check the TIN (Tax Identification Number) provided by payee against the name/TIN that the IRS database contains PRIOR to filing 1099s. This process is provided to h

State/Fed Reports

Published September 2nd, 2024 by Brandy Burch

Federal ST-1 Backup Withholding This report lists all owners gross and withholding by period and State/US. This report can be run at the Distribution level by checking the box Print/Accumulate by Distribution to have the ability to separate out the withholding done at the distribution level, interest type, sequence, and amounts that the withholding

A/P Master File Maintenance

Published September 9th, 2024 by Brandy Burch

Before using the Accounts Payable system for the first time, some basic default options and information need to be defined. The Master File Maintenance section includes options for setting up AP or changing the defaults. Some menu items may not appear until after the option is set up. Company A/P Options - This screen sets up the company defaults fo

Company A/R Advanced

Published September 10th, 2024 by Brandy Burch

This tab provides the ability to specifically define how payments will be applied if they are not applied to an open item invoice. Additionally, if the Inter-Company Banking option will be used, the basic setup is done here as well. Advanced Tab Age Credit against oldest Debit How you want to apply payments if not specifically tagged to an open item

Assign Invoices

Published August 29th, 2024 by Brandy Burch

Assigns an invoice number for all service tickets associated with a customer and job location. NOTE: The Invoice Date for Transport Tickets will default to the current date but can be changed to a future date. Only tickets dated on or before this date will be included in the assignment.

OGP Commingle

Published September 10th, 2024 by Brandy Burch

Overview Commingle Facility Maintenance informs the system how to reallocate property production from commingled storage tanks or pipeline gathering systems.  To start, you must first set up a commingled property master in Property Maintenance. The system is a “Token/Multiplier” percentage calculator. The system multiplies the values in the “Factor”

PO Tracking - A/P Module

Published September 7th, 2024 by Brandy Burch

 PO Tracking is an add-on to the A/P module. It gives you the ability to track purchases in advance of the receipt of the vendor invoice, identify the purchasing agent, match the PO to the invoice when received, and identify the amount of outstanding goods and services on order. Setup To begin using Accounts Payable PO Tracking, navigate to the Acco

OGP Monthly Production Grid Views

Published September 10th, 2024 by Brandy Burch

This report provides a grid view listing of properties and production amounts on a monthly basis for the selected time frame.

Extract 1099 Overview

Published September 6th, 2024 by Brandy Burch

Revenue 1099 Extract : Owners that will qualify for a 1099: Types available and will qualify for 1099s are: Individual/Sole Prop/Single LLC Partnership Trust/Estate LLC-Partnership Other C Corporation, S Corporation, LLC-Corp, and LLC-S Corp are optional during the extract if you choose the "Include Non-Attorney Corp" Option. Below is a table that w

View by Sub-Account

Published September 14th, 2024 by Brandy Burch

In View Trend, the View by Sub-Account feature: Displays multiple months (or one month) of account activity for a Sub-Account on one screen. Displays multiple months (or one month) of account activity for all subs on one screen. Trends activity over time (with variances). Ability to drill down to the transaction detail. Start by clicking the View by

Signatures and Logos

Published August 30th, 2024 by Brandy Burch

Signatures and logos make your invoices and statements look professional. Create the logo or signature. The signature and/or logo file must be a bitmap (.bmp). The bitmap file (.bmp) used should ideally have a file size of 8-10 KB and be no larger than 30 KB. Also, scan your signature at 1080 600 DPI Black and White. It may be necessary to crop the

FP Truck Price Code Maintenance

Published September 17th, 2024 by Brandy Burch

Create a Truck Price Code with 10 characters and a description field with 30 30-character limit. This will create a drop-down menu in Pricing/Other File Maintenance > Truck/Trailer Maintenance.

FP Report Security Features

Published August 29th, 2024 by Brandy Burch

Security is a primary concern in the First Purchaser module, as in all Pak Accounting modules. Therefore, to view certain reports, access to other First Purchaser/OGP menu items will be necessary. The table below details the menu items you must have access to to view the corresponding reports. To View the following Panel, Tab, or Report: Tab You mus

FP Property

Published September 18th, 2024 by Brandy Burch

Top of the Screen Property Set up a 1 to 10-character code that uniquely identifies the lease. The code can be either letters and/or numbers. After a new property # is entered and validated that it doesn't already exist, you will get a prompt to copy using the Property Utility option. Click on Menu to continue without copying. Legal Property Name Th

FP Sales Nominations

Published September 18th, 2024 by Brandy Burch

Ability to track the amount of Net BBLs sold to those that are contractually agreed upon – track value nominated vs. delivered. This enhancement supports the Sales based on Offload. Setup Under the First Purchaser tab > General sub-tab, in the Run Ticket Sales Options section, the Calculate Sales price Based on must be set to Something other than

100% Account Maint

Published September 14th, 2024 by Brandy Burch

This screen is used if you are making entries to be distributed by the Revenue System and when creating 100% numbers. The recommended range of 100% revenue accounts is the 9600-9998 range. The system will only create 100% entries for the products and type of entries that you have associated with account numbers. We generally recommend that you captu

Fringe Benefits

Published September 9th, 2024 by Brandy Burch

Fringe Benefits are employment benefits given in addition to one's wages or salary.  Below is an example of how fringe benefits for an automobile allowance are recorded in the system.   Fringe Benefits setup: Set up your Earnings Detail code with the proper switches selected. NOTE: You will need to find what it is subject to. Next you will set up th

FP Extract tickets to GL/Revenue

Published September 16th, 2024 by Brandy Burch

Cycle options: Extract all tickets to be paid is the normal setting. This will extract all tickets in the current cycle date, even if they are "back dated" tickets. Extract only tickets dated on/before (the current cycle month); this allows you to extract late tickets instead of having to selectively extract them. Extract all except tickets for a Sp

Print Tickets

Published August 29th, 2024 by Brandy Burch

(optional) This allows you to print a copy of the tickets before printing invoices. The printed copy can be used to obtain an approval signature, then scanned back in and associated with the invoice. NOTE: If the ticket has a description, it will print in the upper right portion of the ticket.

Bank Account Master

Published September 9th, 2024 by Brandy Burch

Also see General Ledger > Bank Account Master.

FP Costs and Tariffs Maintenance

Published September 17th, 2024 by Brandy Burch

Overview New option to track costs and tariffs for a pipeline, barge, trucking, etc. by contract, property/station, or well region for an effective date. This is for EOM reporting only and does not create any entries. Setup There is no setup required to turn on this feature. However, the costs themselves will need to be setup in Costs and Tariffs Ma

Other 1099/1098 Extracts

Published September 6th, 2024 by Brandy Burch

Other 1099/1098 extracts: These extracts require specific setup in Pak Accounting. Extract GL 1098 - see 1098 Mortgage Interest   Extract GL 1099 - see Extract G/L 1099s   Extract GL 1099 - INT - see Extract Option #1 for 1099 INT   Extract GL 1099 - INT to Billing - see Extract Option #2 for  1099 INT Extract Revenue 1099 - INT - see Extract Option

Transaction Report

Published September 11th, 2024 by Brandy Burch

The Transaction Report is found in Accounts Payable > Utilities and in Management Dashboard > Mgmt Functions. It shows any transactions between Pak Docs and Pak Accounting. The same information is collected for the report for management and/or audit purposes. This report will aid management in audit situations. It provides date/time stamps, in

Mineral Leases tab

Published August 28th, 2024 by Brandy Burch

Click on the line to open the Mineral Lease Information. From here you can add/change the information as needed. Deed – Mineral Leases Lease Seq # Assigned by the system Lessee Lessee Sub-Account number Original Lessor Name of original lessor Current Status Status of lease (i.e. Leased) G/L lease Sub- Account General ledger Sub-Account for the prope

Review Imported Gas Tickets

Published September 16th, 2024 by Brandy Burch

COMING SOON Imported gas tickets and gas ticket import errors are displayed on this screen.

Folder Transfer/Compare

Published August 28th, 2024 by Brandy Burch

This utility is intended for WPA and SAAS users. The purpose is to transfer files between your local computer and Pak Accounting. Any files that are automatically saved through the system will be able to be found and transferred here. NOTE: Any files that you generate and save (such as Financial Reports), you can save directly to your local (after S

Invoice Register - Service Ticket

Published August 29th, 2024 by Brandy Burch

This report can be produced for any number of invoices, date range, and/or customer. The list contains columns for Invoice Number, Invoice Date, Customer Number, Customer Name, and Total Amount. There is also a grand total at the end of the number of invoices and total amount columns.

Checks/Stmts Tab

Published September 4th, 2024 by Brandy Burch

This tab sets defaults for the checks and statements that are created, printed, and/or emailed during the Revenue and Billing cycles. Print Deck on owner report No/Yes: Yes prints the revenue deck code (if non-blank) on the settlement statement and revenue check stub. Option defaults to No. In most situations, revenue decks are for internal purposes

What is Deleted Interest?

Published September 4th, 2024 by Brandy Burch

Deleted Interest occurs when you don't receive 100% of the revenue or billing but must disburse the amount you receive.  Since the DOI needs to equal 100%, you will need a placeholder for the percentage you did not receive.  Pak Accounting separates Billing Deleted Interest from the Revenue Deleted Interest into two separate accounts.  This will all

FP Operator Allocations

Published September 16th, 2024 by Brandy Burch

This allows you to send and receive operator allocations. This creates an Excel format file that you can send to your counterparty. They can fill it in, send it back to you, and you can easily import it. Setup Properties This process is to be used with Commingled properties. On the Commingled property, make sure the Allocate Tickets option is checke

Rig Usage Summary

Published August 29th, 2024 by Brandy Burch

Summarizes quantity for RIG and ROAD parts.

Truck Usage Report

Published August 29th, 2024 by Brandy Burch

This lists each truck's use summarized by either truck or ticket. Ticket - Narrow Format Truck - Narrow Format Ticket - Wide Format Truck - Wide Format

Unpost by Reference

Published September 14th, 2024 by Brandy Burch

Typically, the Unpost by Reference is the most efficient way to select your candidate(s). When you select this option you will skip the second screen and will be ready to Unpost. The Reference we are looking for is the Check Stub Journal Reference, which was entered during the original deposit entry. Tech Tip: If you use the same reference number ea

Using Company Costs to Track Expenses

Published September 9th, 2024 by Brandy Burch

Company costs are ways you can track employee expenses of the company that do NOT AFFECT the net pay of the employee.  A great example of a company cost that many companies need to track is company-provided health insurance.  These costs can be accrued to the proper department through the payroll cycle each payroll and automatically sent to A/P for

Document Error Report

Published August 28th, 2024 by Brandy Burch

This report will find and display errors in the document file.  It will report records that refer to documents that do not exist and documents that are not linked to any record.   If the Fix Errors option is turned on, it will correct these errors.         The Output Orphaned Docs to File option will save the Orphaned Documents under the company fol

Re-create Electronic Invoice Image File

Published August 29th, 2024 by Brandy Burch

Also see Electronic Invoicing .

Footnote Maintenance

Published August 29th, 2024 by Brandy Burch

Set up the footnote feature to allow you to print footnotes at the bottom of the financial statements. NOTE:  Footnotes are global (i.e., you can set up multiple footnotes, and they can be used for any Pak Accounting Company). Steps to set up a Footnote: Click on Add and enter the Footnote number.  Press enter. Add Footnote (i.e., See Compilation Re

Payee Maintenance 1099 Misc

Published September 7th, 2024 by Brandy Burch

  The Payee Maintenance screen is used to verify the amounts for each payee by clicking through each 1099 or by using the "List" feature at the bottom of the screen. A sub-system selection window will appear. You will need to select the Sub-System to print: AP, Revenue, G/L, and in some cases, Payroll. Click on OK after you have made your selection.

Bank Account Maintenance

Published September 13th, 2024 by Brandy Burch

Bank Account Maintenance is generally set up in the General Ledger module upon the initial setup of Pak Accounting and is available in the Bank Reconciliation module for convenience. For guidance on setting up Bank Account Maintenance, see Bank Account. Defining the Bank Charges Paid: Expense Account and the Interest Earned: Income Account enables t

Vacation Sick Accrual

Published September 9th, 2024 by Brandy Burch

Pak Accounting allows for easy setup of Vacation and Sick time accruals. However, these can also be overridden at the Employee Level. As you can see from this screen, there are many more options for Vacation time than there is for Sick Time. Vacation/Sick Accrual Sick Accrual Options Accrue Sick Leave? Check if you want to Accrue Sick Leave and/or p

OGP Check Stub Comparison Report

Published September 10th, 2024 by Brandy Burch

A version of the Operator's Run Statement, which compares the purchaser totals for each property in the statement to those entered from the purchaser's check stub and notes any variances. This contains source, barrels, gross, taxes, net amount, and other by Purchaser. There are options to include properties where Run Ticket and Check Stub amounts ar

First Purchaser Gas

Published September 13th, 2024 by Brandy Burch

Since the First Purchaser tab in Company Maintenance tracks Oil, this is a new tab specifically for tracking Gas. In addition, there are several sub-tabs along the left-hand side of the screen. Typically, once these items are set up, they do not need to be changed. General sub-tab Gas Enabled Opens up a new field in Property Maintenance > Company

Export W-2 Transmittal

Published September 6th, 2024 by Brandy Burch

Electronically   To begin with, review the information on the export W2 transmittal screen. If any changes to the state information need to be made, do so in the payroll module under Master File Maintenance > Basic Options > States tab. After reviewing all options, click on the Extract button. This will extract a file to the company’s GLN32 fi

OGP Interfaces

Published September 10th, 2024 by Brandy Burch

Help is on the way!

View Trend Detail by Journal

Published September 14th, 2024 by Brandy Burch

View by Jrnl —This displays the Detail by Journal screen. Select the View by Jrnl option on the  Detail by Account screen  (or double-click on the entry), and the system displays the entire journal entry for this particular transaction. Selecting the Show All button at the journal level displays the entire journal for the specified date range. You c

Selected Rec(s) Chg Tab

Published September 15th, 2024 by Brandy Burch

The Selected Rec(s) Chg tab is located on each Report Definition. The tools within this tab allow for: Selected sequences to be deleted Total and memory levels to be increased or decreased Selected records to be moved up or down  Signs to be changed Sub-Account ranges to be changed Making changes or corrections to report definitions is now easier th

Unbilled Tickets Grid

Published August 29th, 2024 by Brandy Burch

Upon entering the screen, tickets not assigned to an invoice will automatically load for viewing. Select the Include tickets assigned to an un-updated invoice check box and the Load button. The screen will auto-populate with tickets assigned to an un-updated invoice. You can sort and filter by category. Double-clicking a ticket will take you a the s

Rev/Billing Combined Checklist

Published September 1st, 2024 by Brandy Burch

Revenue/Billing Combined Step Task Data Entry Screen Have all payable invoices been entered? Accounts Payable > Invoice Entry . General Ledger > Standard Entry Have all additional billing items been entered and/or updated (i.e. supervision)? General Ledger > Entries Copy any recurring entries from previous month and make changes if necessar

Historical Gas Tickets

Published September 16th, 2024 by Brandy Burch

The history menu provides access to updated Gas Tickets.

Class Code Discount

Published September 12th, 2024 by Brandy Burch

Class Code Discounts allow for the customer to receive a discount based on the percent discount set in the customer's Sub-Account Maintenance [F12] for the class code added. Setup: On the Accounts Receivable module > Master File Maintenance > #80 Company AR Options > Invoicing tab: set the Pricing Groups Selling Price to Discounts by Custom

TX Exempt Tax Code for TX Severance Tax EDI Report

Published September 2nd, 2024 by Brandy Burch

How to setup a Texas Exempt Tax Code for a Texas severance tax exemption to be reported on the Texas Severance Tax EDI Report. Below are examples of some of the State of Texas exemptions and current rates. Oil Exemptions  03 = Two-Year Inactive Well Exemption Rate = 0.000  05 = Enhanced Oil Recovery Exemption (EOR) Rate = 0.023 Gas Exemptions  03 =

Entering a Credit Invoice

Published September 8th, 2024 by Brandy Burch

There are times when it is necessary to enter a credit invoice. This is a simple procedure in Pak Accounting. Simply enter an invoice as normal. In the Invoice Amt field, enter the dollar amount with a negative (minus) sign. Code the invoice as normal, save, and update. Applying the Credit Invoice Applying a credit invoice is as simple as creating i

Enter/Edit Imported Gas Tickets

Published September 16th, 2024 by Brandy Burch

COMING SOON Imported gas tickets can be modified/corrected on this screen before updating.

Master File Maint Payroll

Published September 6th, 2024 by Brandy Burch

Pak Accounting’s Payroll System can track and manage Payrolls from only a few employees up to hundreds of workers.  The flexible setup allows you to determine how complex or simple you need it to be.  If you use Pak Accounting’s General Ledger, the Payroll System can integrate seamlessly with the rest of your financial software. Before using the sys

Surcharges tab

Published August 29th, 2024 by Brandy Burch

Company Maintenance-Surcharge Tab Surcharge Options Two surcharges can be set up to be included on invoices. Enter the Descriptions, Effective Dates, and percentages of the Surcharges.

Assign & Compute Invoices

Published August 28th, 2024 by Brandy Burch

When all information is completed in Edit Current Cycle, select the Assign & Compute Invoices option. Add any additional comments to print on the invoices, and then click on the Assign button.

ACA Self-Insured Addendum

Published September 6th, 2024 by Brandy Burch

This document will highlight the differences between reporting as a self-insured company vs reporting as a normal group-insured company. What is a self-insured company? A self-insured company is a company that self-funds their employee’s medical claims (i.e., they do not pay an insurance company like Blue Cross). Often, companies that self-fund thei

Equipment Sub-Account

Published August 31st, 2024 by Brandy Burch

This Sub-Account Maintenance screen allows you to set up your equipment and locations. Also see: Equipment Number Setup.

Billing Corrections

Published September 3rd, 2024 by Brandy Burch

BILLING CORRECTIONS This utility will enable you to quickly and easily identify the billing entries that must be corrected.  It does this with a pair of wizard-type screens that first allow you to narrow the search to the property and billing dates and then limit the correction to specific entries. There are two types of Billing Corrections: By Prop

Using the Suspense Trend Report

Published September 2nd, 2024 by Brandy Burch

Suspense Trend Report – This report is located in the Revenue/Billing > Reports > Suspense tab > Report S-24. This report will give you balances by month for each type of suspense movement, such as voiding revenue checks that add the monies back into suspense, changing owners on a DOI from Legal to Pay status, and even the unclaimed propert

Company Master Maintenance

Published September 15th, 2024 by Brandy Burch

Once you have created a company in Pak Accounting, you need to set up your company information. To access this screen, go to the General Ledger Menu > Master Files Maintenance > Company > Company Options.  General Ledger Company Options General Info tab Accounts tab File Sharing tab Financial Reporting tab Advanced tab Optional Add-on tab A

Spreadsheet Report

Published September 15th, 2024 by Brandy Burch

Also see: Financial Reporting Overview for more information on tabs and menu items at the bottom of the screen. How do I set up a Spreadsheet? Spreadsheet reporting is a great management tool that highlights key operating numbers and statistics, enabling users to spot problems. The one-line format per cost center, per well, is easy to review and act

Letter Templates Tab

Published September 10th, 2024 by Brandy Burch

Workers Comp and insurance letter templates Enter the file name for the default form templates for each letter. Letters are set up in Utilities > Letter Templates and printed from Sub-Account Maintenance via the AP Options and Insurance tabs. Note: Letters are in RTF (rich text) format. Vendor Letter Template Enter the file name for the default f

Dividend Setup for Check Stub DIV

Published September 16th, 2024 by Brandy Burch

Setting up DIV in Check Stub Entry The setup must be completed in Check Stub Entry and in Revenue/Billing to have the ability to use the Rev 1099-DIV extract for 1099's. This menu item will not be visible in the 1099 module unless this setup is complete. Go to Company Maintenance > Product and add the product code “DIV.” Once the DIV product code

Email Setup

Published August 28th, 2024 by Brandy Burch

Setting up Email Options in Pak Accounting The option to set up which type of email server you will be using is found in the Utilities > Global > System Options > Internet/E-Mail Options tab. Be aware this is a GLOBAL option, which means ALL users must be on the same type of email server. Pak Accounting has the ability in multiple modules t

02.Print Deposit Slip(s)

Published September 16th, 2024 by Brandy Burch

This option allows the user to print either a MICR deposit slip or a Deposit Attachment. The MICR deposit slip prints a deposit slip with the MICR line for you to take directly to the bank. See General FAQ for instructions and screenshots on installing the MICR 65 font if necessary. The Deposit slip is set up in Bank Account Maintenance bank account

Payroll - Check Options Tab

Published September 9th, 2024 by Brandy Burch

Print the following on Payroll checks: Check which items to be printed on the payroll checks. Signature Information: File name of digitized signature and ability to adjust printing position. See Signatures and Logos for more information. Restore Position Defaults If you make any changes and want to restore the original defaults, click button. Passwo

Payroll Cycle

Published September 5th, 2024 by Brandy Burch

The following is a quick summary of the steps involved in running each payroll cycle.   Employee Master Maintenance.  From the Payroll System menu, choose Employee Maintenance Menu to add new employees, change the status, terminate employees not receiving another check, and change pay rates, salary amounts, and recurring deduction amounts. Start-Pay

Texas Low Producing Oil Lease Severance Tax Credit

Published September 4th, 2024 by Brandy Burch

Texas Low Producing Oil Lease Severance Tax Credit Exempt Type 11 Background Information Pak Accounting allows the calculation of Texas Severance Tax Exempt type 11 for Low-Producing Leases and the proper reporting. Taxpayers whose oil leases qualify as low-producing are entitled to a tax credit. The credit is based on the average taxable price of o

To Record Receipts of Parts or Services

Published September 5th, 2024 by Brandy Burch

To Record Receipts of Parts or Services In the Approval Grid, click on the PO Receiving tab. Select the PO for those parts or services.  You may double-click on that PO or click on the View PO button after you have selected the PO. The screen will open on the Receipts and Vendor Invoices tab of the PO. Click on the Receive button. If the full amount

Pricing/Payment Reports

Published September 17th, 2024 by Brandy Burch

P-1 Price Contract Listing This report provides a listing of detailed price contract information P-2 Price Index Listing This report will list the Price Indexes with option to print each monthly price, print the averages, or print the posted prices and the monthly averages. Check the box to Print Trade Month and Average to get a report that will sho

Report Security Features

Published September 16th, 2024 by Brandy Burch

In the First Purchaser module, as in all Pak Accounting modules, security is a primary concern. Therefore, to be able to view certain reports access to other First Purchaser/OGP menu items will be necessary. The table below details the menu items it is necessary to have access to in order to view the corresponding reports. Tabs Panel Report Option Y

WolfePak Pumper Import

Published September 10th, 2024 by Brandy Burch

This screen found in OGP > Production Utilities > DOGG/Pumper Import will import production information from WolfePak Pumper into the Production module for reporting purposes. Information that is imported: well tests and wells down information and use this information to calculate and auto populate/update the commingle allocations.  The alloca

Service Ticket Checklist

Published August 31st, 2024 by Brandy Burch

Overview Pak Accounting Service Ticket is a quick and easy way for Service companies to record tickets, produce invoices, and record entries in the General ledger. It is designed to record time and activity at different leases on a per-ticket basis and invoice a group of tickets on a lease or special group as per customer specifications. Setup You c

Oil & Gas Concepts

Published September 2nd, 2024 by Brandy Burch

Key concepts: Audit Risk Audit risk is the risk that an auditor may issue a qualified report due to the failure to detect a material misstatement caused by error or fraud. Organizational management and auditors have a responsibility to detect fraud or error through internal controls and financial reporting audit procedures. Using Pak Accounting's se

Create Partnership Entries

Published September 3rd, 2024 by Brandy Burch

This is an optional add-on. Overview What are partnerships? Pak Accounting defines oil and gas partnerships as partnerships for tax purposes (K-1s), not joint operations partnerships. Once the partnership is set up, transactions are recorded at the partnership level within the partnership’s books. Capital applications are recorded at the owner level

Price Contract Scale Maintenance

Published September 17th, 2024 by Brandy Burch

This feature allows further expansion of Price Contracts by allowing multiple pricing structures based on various criteria. To turn on this feature, go to Company Maintenance > First Purchaser tab > Advanced sub-tab Make sure Pricing at Property level is turned on and Enable Price Contract Scale is turned on. See Price Base Codes for informati

Import Collections Status

Published September 9th, 2024 by Brandy Burch

The Collections Status Import allows you to import invoice statuses from Oildex and ADP. This option is available only if authorized for Invoicing or Service Ticket companies with Open Items. Multiple company features will be available with the above authorization and either the Consolidation or Combination optional add-on modules. Browse out to imp

Multi-Co Options Tab

Published September 10th, 2024 by Brandy Burch

Multi-Company A/P is an add-on feature to the Accounts Payable Module. It allows you to enter an invoice into one (parent) company but code the entries (expenses) on an accrual basis into multiple companies. Accounts Payable Duplicate Checking will still work with Multi-Company AP enabled. If enabled, the Multi-company AP-Intercompany Sub-Table is i

Getting Started / Overview

Published August 29th, 2024 by Brandy Burch

Welcome to PakEnergy Accounting PakEnergy Accounting is a modular software system. But...all modules share the same set of data files. This intelligent approach completely eliminates duplicating entries, saving time and disk space. And, since not all people have the same accounting needs, this approach allows you to purchase only the modules you nee

Property - Groups Tab

Published September 3rd, 2024 by Brandy Burch

Groups Section The Groups tab lists the particular Financial Reporting groups a particular property is assigned to. Groups are set up in Sub-Account Maintenance, Sub-Table 200. Additionally, a property can be added to or deleted from a financial reporting group using the respective buttons at the bottom of the screen. The List button located to the

Division of interest and the “==” feature

Published September 5th, 2024 by Brandy Burch

Division of interest and the "==" feature Objective :     This feature's objective is to provide for a revenue distribution to another Division of Interest within the same distribution cycle. It is typically used for distributions to partnership members. Setup : NOTE: There are no special requirements for setting up the Check Stub Division Orders, A

Pak Exchange FAQ

Published September 11th, 2024 by Brandy Burch

If an invoice is imported and paid in Pak Accounting but removed/declined/etc. in Pak Exchange. How is that handled? Declined/rejected: If an invoice has been imported and paid in Pak Accounting, it is past the Approval step and can no longer be declined or rejected in Exchange (without first voiding in Pak Accounting). Deleted: A user can be given

Troubleshooting Tips

Published September 13th, 2024 by Brandy Burch

Why is the system not printing the forms my state requires? The system only creates the NAUPA file to upload to the state; we do not fill out any forms. We do create a generic Holder Verification Report located in the EDI Unclaimed Year file.     Can I edit the Due Diligence Letter? Yes, in Utilities > Default Forms > Letter Templates > Esc

Property - Purchasers

Published September 3rd, 2024 by Brandy Burch

The Purchasers tab is a link between the property master and the check stub division order. Double-click to see the Check Stub Division Order selected. This is a quick reference to see the Purchaser Information and Our Information without having to switch to the Check Stub module and locate the Division Order.

Electronic Invoicing

Published August 31st, 2024 by Brandy Burch

Electronic Invoicing – An add-on module to Service Ticket. There are specific guidelines set by Oildex, Digital Oilfield (DO2/ADP), and PIDX (Conoco Phillips).  If you do purchase this add-on, your Customer Success Team will assist you in getting those specifications and setup properly.   See Appendix A for a list of customers accepted by Oildex and

Extract Hours to P/R

Published August 29th, 2024 by Brandy Burch

This report exports labor time into the Payroll module.  You must select Yes to create the export file.  When you print the report, the file will be created to use with the import utility in Payroll. The job location will be printed on the extract report. Setup in Payroll for export Payroll > Employee/Check Maint > Employee Master maintenance

Multi-Company Accounts Payable

Published September 10th, 2024 by Brandy Burch

Multi-Company A/P is an add-on feature to the Accounts Payable Module. It allows you to enter an invoice into one (parent) company but code the entries (expenses) into multiple companies. Companies can either be Cash, Accrual, or a mix of each. See the summaries below for each option for information on how entries will be booked. When using Multi-Co

Reports - User defined

Published September 6th, 2024 by Brandy Burch

Report Definitions  - allows you to build a user-defined report Print Defined Report - print options for setup reports Employee Master views - Employee master views are a way of viewing, listing and/or exporting all the information in Employee Master. How to build a report in U-1 Report Definitions….. Click Add at the bottom of the screen. A window

Part History Tab

Published September 12th, 2024 by Brandy Burch

The Parts History tab will give all history for the part. You can restrict to only Receipts, Invoices, or Changes. History list will print the information on this tab in a report type format.

FP Early Pay Group Extract

Published September 16th, 2024 by Brandy Burch

The Early Pay Group Extract allows you to have multiple user-defined payment methods. The extract will pull all tickets with a Price Contract that has an Early Pay Group defined for the paying from and thru dates. This utility will extract those tickets to G/L (General Ledger) to then be run through a Revenue Cycle for payment. These tickets will be

FP Property Vol Penalty

Published September 17th, 2024 by Brandy Burch

This screen generates the volume adjustment for a property set up for volume adjustments on Property Maintenance. For the setup instructions, see Property Maintenance > Price Contract tab > Volume Adj sub tab. Click on the Generate button for the system to make the adjustment to each property/price contract/volume adjustment. Once the table ha

Update/Post - A/P Invoices

Published September 7th, 2024 by Brandy Burch

This process updates/posts the invoices that have been entered through the A/P Enter Invoices to Pay screen, but have not yet been updated. You are able to select the items you wish to post. If there are some items you are not ready to send to the General Ledger or A/P Open Item to pay, you can uncheck the invoice. By unchecking the invoice, it will

Ticket/Invoicing

Published August 29th, 2024 by Brandy Burch

The Ticket / Invoicing section is where Service and Saltwater Tickets are entered, and invoices are generated, printed, and updated. When you enter a ticket, it will remain available for editing in Ticket Maintenance until the Update is performed. If you have many tickets, you can enter them and print them all at once. If there are only a few, you c

Setup for Specific States

Published September 16th, 2024 by Brandy Burch

When setting up for specific states, there are a few other fields that may need to be filled in. NOTE: You must be authorized for each state to run the corresponding reports. Please contact your Account Manager for pricing and more information. General Setup Company Maintenance > State tab: Enter your state's Account Number. This is used for repo

Company-wide Changes

Published August 28th, 2024 by Brandy Burch

The following utilities are available under Company-wide changes: Account Number This utility is used to change the account number on posted entries in the General Ledger system to another account number. Enter the old account number to change from and the new account number to change to, then select Start Change. NOTES: Option is a company wide cha

First Purchaser Overview

Published September 16th, 2024 by Brandy Burch

First Purchaser is designed for the First Purchaser of Crude Oil. It tracks oil from run tickets or LACT unit metered oil through the distribution of revenue to working interest or royalty interest owners. Pak Accounting Interface: The First Purchaser System in the Production module shares properties with the Revenue / Billing module, and the ticket

Great Plains Extract

Published September 16th, 2024 by Brandy Burch

This feature is an optional add-on feature that can only be seen if you are authorized for Consolidation and Combination. This option creates a specialized Default Trial Balance that is turned on with this option.

Negative Production

Published September 11th, 2024 by Brandy Burch

Negative Production Settings Depending on the settings for the lease, the program may or may not allow a tank to have negative production. The lease can NEVER have negative production. Causes Entry Error: Bad tank reading or a missing run ticket can be corrected and the information saved again to correct the error. No Entry Error: Check with your ma

Getting Started

Published September 15th, 2024 by Brandy Burch

Getting Started This Add-On feature is found in General Ledger > Financial Reporting > Analytics Analytics will only work with a 32-bit version of Excel (we are currently working on upgrading to 64-bit Excel) General Tab White Box Shows available spreadsheets. Double-click on the file you would like to open and work with. You will receive some

Employee Detail Mass Change

Published September 6th, 2024 by Brandy Burch

This utility is used to change historical detail code percentages and/or maximums to a new percentage or maximum. Detail Code: Enter the detail code you need to correct. If you have more than one detail code to correct, you will need to repeat this process for each one. Type of Change: Mass Change to Employees: use filter options to narrow down what

AFE Tab

Published September 4th, 2024 by Brandy Burch

The top part of this tab will determine the uniqueness of your AFE during setup. The rest of the tab allows you to do some minor formatting for the AFE reports. Force Unique AFE#? No – you can use the same AFE number for different properties. Yes – each AFE is unique regardless of the Property number assigned. AFE Stage Column Type Single or Multipl

Reallocate a paid, but not billed, invoice

Published September 5th, 2024 by Brandy Burch

Also see A/P FAQ - Invoices section Reallocate a paid, but not billed, invoice.

Settlement Stmt Tab

Published September 4th, 2024 by Brandy Burch

This tab allows you to do some minor formatting of the Billing Statements. Set the options below to customize the settlement statements. Print Name and Address on statement For the company’s name and address on the Owner Copy – Settlement Statement. Yes – Left justified No- don’t print Print Logo file on Statement Click in the Logo File Name field a

Payroll Review

Published September 5th, 2024 by Brandy Burch

The next step in running the payroll cycle is the Payroll Review. This step shows an overview of the payroll cycle with error reporting and several reports to help you verify the cycle is correct. All these reports are optional. Run as many or as few as you wish. HOWEVER, we recommend running at least the Check Register report. This is the easiest t

Multi-Company Deposit Entry

Published September 16th, 2024 by Brandy Burch

Multi-Company Deposit Entry is an Add-on feature in the Deposit Entry Module. It has one primary purpose: the ability to enter receipts (deposits) into one (parent) company and record the entries (A/R, income, etc) into other (multiple) companies. Multi-Company Deposit Entry uses an intercompany account in each company (see following). Example of th

After the Fact Checks Overview

Published September 12th, 2024 by Brandy Burch

This is an older method that is rarely used. Ability to enter after-the-fact checks through Bank Reconciliation for Vendor checks, drafts, deposits, & Payroll Employee checks - and allow override of FICA taxes, etc. For Payroll, Employee checks will flow into the payroll system for quarterly and annual reporting needs. Check Entry Overview In Ba

Import Manual Entries

Published September 15th, 2024 by Brandy Burch

Use the Create Template button to create a template. Fill it in accordingly. Use the Import button to browse to the location of the saved Excel file. The import will let you know of any errors. Once imported, the screen will look similar to the one below. Enter the Effective Date of the Entries. Each line item will have the option to be included. Ch

Update of Inventory - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Tag batch Cycle - Ability to print and record count sheets for physical inventory observations TB-1 Clear Clear any previous tag number, batch number and items counted. TB-2 Assign Assign tag numbers for physical inventory. TB-3 Count Sheet Print the count form listing to use in the physical inventory observation. The sheet can be printed using the

FP Recalculate Tickets

Published September 16th, 2024 by Brandy Burch

Recalculate Run Tickets allows the user to manually recalculate run tickets in the current cycle. This screen also displays the last run ticket calculation, who performed it, the date and time it was performed, the source of the recalculation, and the current cycle. To manually recalculate the run tickets from this screen, click the OK button in the

Owner Maintenance

Published September 13th, 2024 by Brandy Burch

Owner Unclaimed Property Maintenance Owner Unclaimed Property Maintenance - Prior to any of the reports, Pak Accounting will double check the Unclaimed Property's owner’s information that was identified at the beginning of the process with the current information (by automatically running the comparison report), and if it is different, it will let y

G/L - Reports FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about General Ledger Reports Why is the GL out of balance? If you run a Default Trial Balance and see that your G/L is out of balance, one source to look at is the BPM found under Management Dashboard. You can run a listing to see if any batches have a status of non-zero. 1=Did not finish posting all the entries 2=Deleting

AFE Maintenance

Published September 3rd, 2024 by Brandy Burch

The AFE maintenance screen is where you create and maintain your AFE budgets. Entering a Budget Amount automatically turns on the Active switch box.  Items not marked active cannot be posted to this AFE/Property number/Account number.  This prevents unwanted entries from accidentally getting coded to inactive line items. Also see Authority for Expen

Reports - Historical

Published September 6th, 2024 by Brandy Burch

There are several historical reports. Payroll Register The Historical Payroll Register allows you to print a payroll register for any prior updated cycles. The Payroll Register can be printed by one of three levels of detail. Print All will print all detail by employee with a Grand Total page at the end, Department and Grand Totals Only will print t

MIS-Companies tab

Published August 28th, 2024 by Brandy Burch

Click to add the company ownership information. Owner Sub-Account Percent of surface ownership Percent of mineral ownership NRI is calculated based upon the Cost/Acres tab

State Unemployment Report

Published September 6th, 2024 by Brandy Burch

Texas For Texas, Pak Accounting prints a Blank Paper form or on the preprinted forms or allows you to submit the report electronically On the preprinted, you can either have the employee information already on the form (original) or just be generic blank preprinted forms. The system will print in a format that will fit either: On the Texas pink form

Certified Payroll Report

Published August 28th, 2024 by Brandy Burch

Follow the steps on the Time Entry Payroll Checklist to print the Certified Payroll Register. Then, go to the Certified Payroll Register in Time Entry, set the Week Ending and the Job Code Range of the Register, and click on print. Certified Payroll information is set up in Payroll > Advance Options > Time Entry Options. Example Report: Abilit

Part Discounts & Markup Tab

Published September 12th, 2024 by Brandy Burch

This optional tab is if you offer discounts and markups. Levels are set in Company Options > Parts Tab. The important field on this page is the List / Selling Price field. This is the price that will default during Invoice Entry. If offering a discount you can either enter in the 1-9: Selling Price field or the Percent Discount field and the corr

Default Bank Code List

Published September 16th, 2024 by Brandy Burch

When setting up or changing to a new bank account, many different places must be looked at to ensure that the correct bank code is entered/changed. The following are places that should be looked at: General Ledger Module Master Files Maintenance > Bank Account. Add a new bank code and assign it to a General Ledger account. Accounts Payable In Acc

Run Ticket Allocation

Published September 16th, 2024 by Brandy Burch

Commingle Facility Maintenance informs the system how to reallocate property production from commingled storage tanks.  As discussed in Property Maintenance, you must first set up a commingled property master. When the ticket is saved, the system uses the percentages from this screen to reallocate production from commingled properties to allocated p

Authority for Expenditure (AFE)

Published September 3rd, 2024 by Brandy Burch

An AFE (or Authorization for Expenditure) is a detailed budget for a specific project. Oil & Gas Operators use the Pak Accounting AFE system to: Project or budget project costs. Create a cash call (or AFE request for payment) to the partners in the project. Track actual costs versus the budget and report on the same. Track the cash call receipts

Division Order

Published September 14th, 2024 by Brandy Burch

Overview The Division Order (DO) combines all the information you have been setting up and sets up a cross-reference between the Purchaser and Pak Accounting. NOTES: Product Information will be set up for the Purchaser. The Historical Products button should be used only to optimize the Missing Payments report. Setup The top part of the screen is the

Payroll Company Documents

Published September 9th, 2024 by Brandy Burch

There are several areas in Payroll that support the Scanning module. One option is under Payroll > Master File Maintenance > Company Documents. It allows users to scan a picture or document type, define a description, and add an image. This is helpful for any documents that relate to the ENTIRE company, for example, a Workman’s Comp Audit or o

Asset Class

Published September 13th, 2024 by Brandy Burch

Classes are a way to group assets with similar properties together. By assigning default properties to the assets, they minimize data entry. There are over 30 pre-defined classes, such as AUTOMOBILE or REALESTATE, which are used to categorize similar assets. These classes cover most accounting situations, but other classes can be added if needed. Fo

OGP Property Master Listing

Published September 10th, 2024 by Brandy Burch

This report will provide a property listing based on the parameters specified on the Include and Report Type tabs. There is a Wildcards tab to use to select a subset of records if needed. If the report type selected is Detail and the Other tab is checked, all of the fields on the Property Maintenance, Other tab will be printed on the report generate

Time Billing

Published August 28th, 2024 by Brandy Burch

This section of the menu will show if the Time Billing option is selected in General Ledger > Company Master Maintenance > Company Options > Optional Add-on tab.   Time billing cycle has the following options:

Locate Third Party Tickets

Published August 29th, 2024 by Brandy Burch

The following report is applicable for Service Ticket Service companies only. This report allows you to find a third-party ticket number using three options (Un-invoiced, invoiced, or all tickets).  This feature is only available if you have selected the Display 3rd Party Tkt number from your company options.

First Purchaser FAQs

Published September 16th, 2024 by Brandy Burch

How to email an Operator Run Statement in Excel Operator Sub-Account There is an option when emailing the PDF of the run statement to also include an XLSX copy of the tickets. Under the #80 Company > First Purchaser tab > Statements subtab, you can select Expanded, Standard, or Basic Option. The Basic option provides less detail. The Column he

Initial Entries

Published September 15th, 2024 by Brandy Burch

To make the initial entries, select the menu option under Pak Accounting Accruals. Month/Year From These fields allow you to calculate the basis calculated on a single month or user defined time-period. For example, you are entering your accrual for June 2023 and you want to calculate the accrual based on the activity over the past three (3) months.

Revenue Correction by property example

Published September 3rd, 2024 by Brandy Burch

REVENUE CORRECTION - PROPERTY LEVEL To do a Revenue correction at the property level, you will need to go to the menu item Change/Correct/Void (Revenue/Billing module). Select R-3 Revenue Distribution Correction. Set the type of correction in the Combination Type box. Enter the Property number and Deck number. Select the product code and enter the p

OGP Date Scenarios

Published September 10th, 2024 by Brandy Burch

The dates for run tickets work differently than the dates for the production data entry.  Notice the dates and readings for 08/02/2023 in the Daily Production. I’ve entered a run ticket for the same day of 08/02/2023 The Run Ticket created a new Daily Production data entry dated 08/03/2023, which has the ending reading from the Run Ticket as the rea

Automatic Positive Pay Upload

Published August 29th, 2024 by Brandy Burch

This optional Add-On give the ability to automatically upload one or more positive pay files to a specific bank. Set up: This will need to be done in each company that will be combining into a single Positive Pay File: Utilities > Alerts > Automatic Positive Pay Upload: definition screen for the positive pay upload.  User sets the upload ID, d

Voiding GL ACH Payments

Published September 16th, 2024 by Brandy Burch

Occasionally there is a need to void a GL ACH transactions for Revenue or A/P vendors. A GL ACH payment can be voided. However, please remember that this will only void one payment at a time. The voided payment can then be re-extracted. To void a GL ACH payment: Go to the Accounts Payable module > Void AP Check. Choose the bank code that the ACH

Lease Substitution Codes

Published September 15th, 2024 by Brandy Burch

Lease substitution codes allow you to set up a spreadsheet report with lease columns to be selected on demand instead of hardcoding them in the report definitions. Use ^X, then the number of the column, then either S for the sub-account code or N for the sub-account description.  Example: ^X01S = will show the first selected Sub-Account in the colum

Stub History Maintenance

Published September 14th, 2024 by Brandy Burch

This is where all the Check Stub historical records are kept.  Each record in this menu represents one stub line, much like when the stub was entered. Clicking on List at the bottom of the screen will take you to the Property History report, where you can search for any needed records. This is for review only, and Pak Accounting does NOT recommend m

FP Driver Rates

Published September 17th, 2024 by Brandy Burch

Driver Rates Maintenance Driver Rates Maintenance Rate Code Alpha-Numeric code to be associated with each driver on the Employee Master, Name/Address tab in Payroll. Description Description of Rate Code Min # Bbls per Load Minimum barrels are to be used in the commission rate calculation. Max # Bbls per Load Maximum barrels are to be used in the com

Financial Reporting Tab

Published September 16th, 2024 by Brandy Burch

Financial Reporting Tab > Basic Tab Each option in this section sets the cosmetic defaults of the Financial Reports. Any of these options can be overridden on a report-by-report level basis using the O Record Type. Maximum Column Width for Amounts Controls the maximum width for amounts on the Balance Sheet Budget, Income Statements and posted led

Concepts

Published September 12th, 2024 by Brandy Burch

What is Unclaimed Property? Every state has unclaimed property laws (also referred to as Escheat laws), which declare money, property, and other assets to be abandoned after three to five years of inactivity. During this abandonment period, landlords, banks, utilities, hospitals, brokerage firms, mutual funds, insurance companies, and other organiza

OGP Disposition Listing

Published September 10th, 2024 by Brandy Burch

Listing of assets and their current disposal status.

Legal/Location tab

Published August 28th, 2024 by Brandy Burch

Deed > Legal/Location Tab Deed # Deed number assigned to the deed State / County / Section / Township State / County / Section / Township where the property is located (lookup capability) Range / Block / Abstract # Range / Block / Abstract # where the property is located Survey Survey if applicable Status Current Status of the property (i.e. Leas

FP Sales and Inventory Overview

Published September 16th, 2024 by Brandy Burch

The new Sales/Inventory feature in First Purchaser gives the option to track inventory volumes and values. If using the Sales feature, you do not have to use the Inventory feature. However, if using the Inventory feature, you will also have to set up Sales.

Import Ticket Review

Published January 24th, 2025 by Brandy Burch

Use this menu to review imported tickets by ticket date, re-validate tickets, correct ticket errors, and update/move to the live ticket file. This is just a summary screen. Use the Enter/Edit Imported Tickets menu to see each ticket and make necessary corrections/adjustments. Import tickets through: Ticket/Invoicing > #10 Enter Tickets > Util

Rev/Bill Distribute/Combine

Published September 2nd, 2024 by Brandy Burch

The Distribute/Combine procedure calculates each owner's share of the billed expenses and revenue disbursed based on the options set in the extract. The process also merges this information with any related suspense items and special withholding considerations to calculate the net amount of the checks. Hold transactions The Hold transactions menu it

Form 941/943/944

Published September 9th, 2024 by Brandy Burch

Form 941/943/944 Deposit state Enter state for deposits. Enter MU for multiple states. Type of Company Select the type of company to file. 941 - most used, 943 - Agriculture companies, 944 - less than $1000 tax liability in a single year (i.e. start up companies, or very small companies) Note: You will be notified by the IRS if you are a 944 company

Investor Interface Revenue

Published September 4th, 2024 by Brandy Burch

Used with WolfePak Investor G/L Only Revenue - General tab Revenue Offset Acct Our Share: the account should match the same Account/Sub that the Rev/Bill Cycle used and is defined in the DOI (Division of Interest). Investor Share: For journal entries sent to an affiliate's books, use the Cash Clearing Acct or Inter company type account as needed. Re

Entering International Addresses

Published September 16th, 2024 by Brandy Burch

Listed below are the steps to enter an international (foreign address) into Sub-Account maintenance: Enter in the name and street address as normal. See Sub-Account Maintenance. The city, town, and postal code will be entered in the Address 2 field. The country is entered into the City field. Use the drop-down menu in the State field to select the c

Other tab

Published September 5th, 2024 by Brandy Burch

Other EEO Reporting Sex This information is for Equal Employment Opportunity information only. Job category Race 401K Reporting Highly compensated/ Key employee Mark based on criteria for your 401k plan. 401K plan date Date employee entered 401K plan. W-2 Boxes If this option is coded with a Yes, the block on the W-2 will be checked. There is no oth

Order Buyouts/Stock - PO Module

Published September 5th, 2024 by Brandy Burch

Select which reorder items to include in Purchase Ordering.

Suspense vs GL Balance

Published September 2nd, 2024 by Brandy Burch

The Suspense vs. G/L Balance report will compare the Suspense (Legal & Petty) that is posted to your general ledger and what the Revenue/Billing Detail totals.  It is also essential to check this report on a regular basis!  It is much easier to find a problem when it is fresh on everyone’s minds than 4 or 5 months or even years after the fact!!

OGP Daily Production Detail Listing

Published September 10th, 2024 by Brandy Burch

This report provides a list of daily tank production, gauge, and meter readings with options available for limiting tank detail. The note field will be printed on the daily report. Limit to Negative Production - checking this box will limit the report to only display properties that have negative production. If any properties have negative productio

FP Location Class

Published September 13th, 2024 by Brandy Burch

If you chose the option to record cost of sales entries based upon property location class and/or will be entering run tickets to be recorded in the previous month’s cycle, you will need to identify the location classes here. Once set up, it is linked to Property Maintenance on the Other tab. Location Class Code Assign alphanumeric unique code Locat

Division Order Tab

Published September 4th, 2024 by Brandy Burch

To be used in the Division Order Process setup. First, select whether the Letter Template will be Legal or Custom. The option you select will affect the fields on this page. Cover Letter Template Enter in file name of letter if desired. Letter will print before the actual Division Orders. To create the letter use the Custom Division Order Cover Lett

Simple Invoice

Published September 10th, 2024 by Brandy Burch

Simple invoice allows you to print a one-line invoice for your customers without having to use the Invoicing module. To turn on the Simple Invoice feature On the Company AR Options > Simple Invoice tab, enter the Income Account and Journal to be used by the Simple Invoices. If desired, you can also enter a comment at the top right side of the inv

Deleted Interest Errors

Published September 4th, 2024 by Brandy Burch

When are you first alerted to Billing Deleted Interest Errors? You will only be alerted to these when you extract your billing cycle. The error will appear on the Extract Entries report. Billing deleted interest errors will not prevent the cycle from continuing. However, Pak Accounting strongly recommends that you correct these as soon as you are al

A/R FAQ

Published September 5th, 2024 by Brandy Burch

Frequently Asked Questions about Accounts Receivable How can I start/stop my AR credits from being applied to the balance? Change the option in Accounts Receivable > Master File Maintenance > #80 Company > Advanced tab.     I’m trying to print an AR Aged Trial balance for an owner. I can verify there is activity in View/Trend but I keep get

Pricing Group Update

Published September 12th, 2024 by Brandy Burch

Also see Pricing Group Maintenance. This screen allows you to update the prices at any time, based on the price group setup and the parts' current cost. You can select one group, a range, or all price groups.

G/L Verification Report

Published September 11th, 2024 by Brandy Burch

This report is designed to reconcile your assets to your General Ledger system. The comparison should only be made in the Book where the user creates the G/L entries, which are most often. the GL Book. It will compare the detail in Fixed Assets to the asset and accumulated depreciation accounts defined in your Account Codes to your General Ledger. I

TERP Tax

Published August 31st, 2024 by Brandy Burch

TERP Tax (Surcharge) Setup in Pak Accounting What is TERP tax (surcharge)? TERP stands for Texas Emissions Reduction Plan. This is a surcharge for Off-Road, Heavy-Duty Diesel Equipment that applies to the sale, use, lease, or rental of said equipment based on the sale, lease, or rental amount. The seller collects the tax and remits it to the Comptro

Print Payroll Register

Published September 5th, 2024 by Brandy Burch

This report gives a detailed listing of earnings, deductions, and general ledger accounts used in the payroll cycle.   The Payroll register must be printed before the payroll update can be performed.  It can be printed before checks are printed but will not include check information on the report. If you do print before checks are printed, the Payro

Export Positive Pay file

Published September 11th, 2024 by Brandy Burch

Overview: Positive Pay is a form of fraud protection offered by banks. You must set up Positive Pay with your bank before using in the system. After you process a check run (A/P, Payroll, Revenue), the positive pay system will allow you to upload the check register information to your bank. If the cleared check does not match the upload, the bank wi

ACA Electronic Filing with the IRS

Published September 6th, 2024 by Brandy Burch

ACA Electronic Filing with the IRS Make sure you have entered your ACA TCC in Pak Accounting Payroll > Master File Maintenance > Advanced Options > ACA tab Create the ACA Test file using Payroll > Year End Reports-ACA > IRS 1094/1095 Electronic Test File. The menu has information on the process to submit your test file to the IRS. You

Australian GST tax

Published September 15th, 2024 by Brandy Burch

What is Australian GST? The Goods and Services Tax (GST) in Australia is a value-added tax of 10% on most goods and services transactions. GST is levied on most transactions in the production process but is refunded to all parties in the chain of production other than the final consumer. A business must charge its customers GST on the goods and serv

Emailing Production Reports

Published September 10th, 2024 by Brandy Burch

In order to email reports, make sure that the Statement E-Mail field is defined with an email address in Sub-Account Maintenance. Once the emails have been sent, you can view/print the Email Confirmation report by selecting the "Print" button at the bottom of the screen. This report will provide the results of the emails sent. The subject line speci

OGP Historical

Published September 10th, 2024 by Brandy Burch

The history menu provides access to updated daily production, run tickets, gas sales, and property production history data.

A/P Mark Invoices to Pay

Published September 9th, 2024 by Brandy Burch

Use A/P/Mark Invoices to Pay if you would like to pay specific invoices in an extract for a check run. This utility allows you to hand-pick which invoices are selected for payment. Select the invoices to pay by either clicking on the line, hitting the space bar, or selecting the Mark All button at the bottom of the page. While marking the invoices,

Sub-Account Mass Delete

Published September 16th, 2024 by Brandy Burch

The Utilities button on the bottom menu bar in Sub-Account maintenance also has a mass delete utility, which allows you to mass delete a range of Sub-Accounts with a Sub-Table. You can also delete Sub-Accounts that were created by a particular user on a particular date and time. Enter the desired parameters for the mass delete. However, when mass de

OGP Monthly Gas Sales Historical

Published September 10th, 2024 by Brandy Burch

Historical Monthly Gas Sales contains updated Monthly Gas sales entered.

Revenue Only Checklist

Published September 1st, 2024 by Brandy Burch

Revenue Disbursement (if not using combined Rev/Bill extract) Task Data Entry Screen Update data entered in Check Stub Check Stub Entry >  Update/Post Cycle Completed any Suspense/DOI Changes Rev/Billing > Suspense Maint >  Change/Delete Existing Complete any Changes in Ownership Revenue/Billing > Division of Interest [F3] Extract Revenu

Billing Only Checklist

Published August 31st, 2024 by Brandy Burch

Joint Interest Billing (if not using combined Rev/Bill extract) Step Task Data Entry Screen Have all payable invoices been entered? Accounts Payable > Invoice Entry . General Ledger > Standard Entry Have all additional billing items been entered and/or updated (i.e. supervision)? General Ledger >  Entries Copy any recurring entries from pre

Run Ticket Pricing-Apply Adj2 based on Vehicle Type

Published September 13th, 2024 by Brandy Burch

Run Ticket Pricing-Apply Adj2 based on Vehicle Type Company > First Purchaser tab > Advanced sub-tab - check the box for Run Ticket Pricing - Apply Ad2 based on Vehicle Type. Another optional setting is entering the Truck/Trailer Sub-Table. This will auto-populate those Sub-Accounts into the Truck/Trailer Maintenance menu. Bobtail needs to be

ACH Tab

Published September 16th, 2024 by Brandy Burch

Set up the ACH tab in Bank account maintenance if you are using the GL ACH or Revenue ACH add-on module. All information, except the Cash/Journal, should be provided by your bank. *NOTE: This setup is not for Payroll. Please see  Payroll ACH . Cash:  Jrnl Enter your company's Journal to use to record the entries during the update (we recommend that

OGP Sub-Account Listing

Published September 10th, 2024 by Brandy Burch

This listing provides a list of Sub-Accounts and their description and can be formatted with many different options to include running the listing by country, Invoice Email Status (Include All, Has Invoice Email Address, No Invoice E-mail Address), and contact Selection Status. If you are scanning documents, there is also the option to list only tho

Rev/Bill Pre-Check Reports

Published September 2nd, 2024 by Brandy Burch

The Pre-Check Reports include Print Distribution by Property, Print Suspense Change History, Print Office Copy, and Print Possible Problems. We highly recommend reviewing these to ensure the items being distributed and the Owner Percentages are correct. It is easier to fix items now versus after the checks have been printed. Revenue Distribution by

Adjust Sec 179

Published September 13th, 2024 by Brandy Burch

This screen will show existing assets eligible for Section 179 deductions and placed in service for the current Fiscal Year. The assets themselves are created in the Asset Maintenance menu. This utility is used to adjust Section 179 deduction amounts. You can fill in the Section 179 amount per asset, when you have all amounts as needed select Update

Owner Reports

Published September 2nd, 2024 by Brandy Burch

Revenue/Billing History Reports: Summary by Check Revenue by Property, Check Number, and Interest Type. NOTE: If using this report for tax reporting, it is necessary to know that it will include "Exempt" owners. Widely used to see owner’s check detail with Production Date, Paid Date, and 1099 info for 1099 reconciliation and can be used to research

Multiple Posting Dates

Published August 29th, 2024 by Brandy Burch

Multiple Posting Dates allows you to categorize users into 3 different classes, each with a different posting date range. For example, Class 1 is for data entry users, Class 2 is for Management, and Class 3 is for Accountants. Each can have its own date range to allow for posting transactions. Setup: In Utilities > Global > User Level Security

Fix Paid Date

Published August 28th, 2024 by Brandy Burch

*****Pak Accounting strongly recommends calling your Customer Success Team at the Direct Support phone # shown on the bottom of your screen for assistance.****** The Fix Paid Date utility can be used for many purposes for both A/R and A/P accounts. To load using this utility, the account must be an A/R or A/P account. The same screen can be accessed

Check History Mass Chg

Published September 6th, 2024 by Brandy Burch

Select the employee and date range to change.   Ability to change the WCSwitch, WC state, and WC Code for check history. Ability to change or add company cost NOTE: Please create a backup before using this utility.

OGP State

Published September 10th, 2024 by Brandy Burch

This tab supports multiple state reports, as noted below. Also, see State Specific Setups.

Division Orders Reports

Published September 3rd, 2024 by Brandy Burch

Division Order Process Overview The Division Order (DO) process within the Revenue/Billing module allows DOI changes to be queued up to be printed in batches. This allows for more than one property for a single owner to be printed on one Division Order Letter. The process will assign a division order number, which will be used when returning a signe

Re-Order Rpt by Part# - PO Module

Published September 5th, 2024 by Brandy Burch

This report reads the parts file and lists items by Part Number according to the parameters you specify on this screen.

Reconciliation History Maintenance

Published September 13th, 2024 by Brandy Burch

This maintenance provides a summary of bank reconciliation activity for each statement cycle you have reconciled. The screen shows the bank code and the date the cycle begins and ends. The Cycle Status reflects whether the statement was successfully reconciled (or marked Completed here manually) and whether it was balanced to the general ledger. The

Print Past Due

Published September 11th, 2024 by Brandy Burch

Prints invoices that are past due within the selected range (30-60-90). You can check the box to print late notices on the invoice as set up in Company Maintenance.

FP Transfer/Adjustment Tickets

Published September 16th, 2024 by Brandy Burch

Daily Transfer Ticket Entry is a utility used to transfer tickets located in Daily Run Ticket Maintenance from one Station or Tank/Meter to another. Ticket Date Ticket Date as shown on the ticket in Daily Run Ticket Maintenance. Ticket Number Ticket Number as shown on the ticket in Daily Run Ticket Maintenance. Transfer from Station and Tank/Meter C

SWD Summary by Customer

Published August 29th, 2024 by Brandy Burch

Saltwater Disposal Summary by Customer A listing of activity for each disposal facility by customer.

Invoice Register - GL

Published September 14th, 2024 by Brandy Burch

Help is on the way!

After the Fact Check Entry Process

Published September 12th, 2024 by Brandy Burch

After the Fact Check Entry After the fact, checks can be used to record Vendor checks, drafts, deposits & Payroll Employee checks Vendor Checks/Electronic Drafts: Check Entry The Vendor check and Electronic Draft types are for entering after-the-fact payments to vendors. These payments will NOT be recorded in the Accounts Payable module. Select

FP Product

Published September 13th, 2024 by Brandy Burch

This screen allows for product types to be added as needed. For product types to be used in the system, enter Yes.

Update/Post Deposit(s)

Published September 16th, 2024 by Brandy Burch

After all receipts have been entered, printed, verified, and a deposit slip printed, select the Update/Post Deposit Cycle option from the Deposit Entry Menu. This will create G/L entries for each receipt created and post those entries to the General Ledger. The update removes the data from the Deposit Entry screen, so a receipt cannot be accessed on

Starting the Reconciliation Cycle

Published September 11th, 2024 by Brandy Burch

Use the Reconciliation Cycle Menu to start the Reconciliation Cycle for a bank code. This is the starting point in balancing to a bank statement. A Cycle is defined as the date range noted on the bank statement. Each statement should be successfully reconciled before proceeding to the next cycle. Generally, the process begins each month when the ban

Financial Reporting

Published September 14th, 2024 by Brandy Burch

The General Ledger System retains all the posted entries in detail by accounting period. The Financial Reporting Menu offers many reporting options that print these entries in a variety of different formats, selection criteria, and sequences. So, if you only need to look at sales accounts for a specific time period, you can print a detailed ledger o

FP Field/Pool

Published September 18th, 2024 by Brandy Burch

To define a field, enter the State, Field Reference Number, the Field name, and the Depth from/thru.  Enter any special instructions, legal descriptions, etc in the provided space.  (If operator, see production documentation). Texas: Please note that the field reference number is not an official number issued by the Railroad Commission, but a unique

P/R Federal and State Tax Tables

Published August 29th, 2024 by Brandy Burch

The P/R Federal and State Tax Tables is a file which contains all the Federal and State Tax tables for the current and past years.  Annual updates need to be done to stay current with the tables.  If you are on Pak Accounting maintenance and receive the December update, the tables will automatically update.

Renumber

Published September 15th, 2024 by Brandy Burch

Renumber Report Numbers This utility allows you to renumber an entire report to another set of sequence numbers. It has recently been relocated to the top of the Report Definitions screen for your convenience. If the report definitions are too numerous to be renumbered by 100s (100, 200, 300...), then Pak Accounting will renumber by 20s based on the

OGP Current Daily Run Ticket Listing

Published September 10th, 2024 by Brandy Burch

This report provides detailed information about run tickets. The report can also display start/end temperature and gauge readings.

Severance Tax Code Change/Corrections

Published September 3rd, 2024 by Brandy Burch

The Severance Tax Code Wizard - Allow Operator code to be entered to select one or more leases for the new severance tax code to be applied.  Wizard will allow the leases to be selected, a proof list printed prior to applying the new code, and a listing of prior distributions that it will automatically redo based on the production date range that th

What Can/Cannot be Changed in View Trend

Published September 14th, 2024 by Brandy Burch

View Trend allows users to make many real-time changes without having to unpost the transaction. This is accomplished through the right-click menu. A menu item that is grayed out is not available for the selected transaction. NOTE: User-level security allows you to restrict users' access to the right-click menu. Call your Customer Success Team for m

OGP Production Report for Owners

Published September 10th, 2024 by Brandy Burch

This is an owner production report, filtered by owner and production date.  You may choose to print with or without detail. You can also choose to either print all or email to the owners with email addresses defined on the Owner Maintenance.   NOTE: This report can be emailed to those with email addresses. A valid email address must be entered in th

WPPumper Concepts and Terms

Published September 10th, 2024 by Brandy Burch

Meter Types Oil Lact Meter Refer to the sections on setting up LACT meters and units for more information. Water Disposal Meter Company water disposed on a company lease. Water Disposal - production This is the same as a Water Disposal Meter. The difference is that it is used to calculate water production for the lease. Water Disposed by Others Comp

Check Stub Line Items Maint

Published September 14th, 2024 by Brandy Burch

What are Stub Line Items? Stub Line Items define the various types of amounts (income and expense) that a purchaser might have on their check stub. This maintenance is located under Company Maintenance > Stub Line Items. It allows you to set up all check stub item descriptions that you might need to use when you set up each Purchaser Maintenance.

Time Entry Master File Maint

Published August 28th, 2024 by Brandy Burch

Time Entry Master File Maintenance has the following options: Tax Rates

Bank Reconciliation Checklist

Published August 31st, 2024 by Brandy Burch

Bank Reconciliation Location in Pak Accounting Enter beginning balance, deposit, checks Start Reconciliation Cycle Enter bank charges and interest earned Start Reconciliation Cycle Clear all checks on current bank statement Void/Clear Checks Reconcile G/L cash account to bank statement Reconcile Bank Statement Check for problems with checks/deposits

A/P Invoice

Published September 9th, 2024 by Brandy Burch

Invoice by Vendor The Invoice by Vendor report shows total invoices due for a specific vendor by date range. You can print vendors that are related parties based on the Sub-Account setup. Additional options include Print Cleared Status & Date, Limit AP check description to one line, Print Approval Information, and Print Changed Events. These opt

Invoice Options 2 tab

Published August 29th, 2024 by Brandy Burch

Invoice Option 2 Print Company Name/Address on invoices Check to print the company name and address information on each invoice. Number of copies to print Enter the number of copies to print each invoice. Print Letterhead Style Checkmark the box for letterhead style invoice Document Scale Allows users to define the scaling of the scanned documents L

Revenue Deleted Interest Setup

Published September 4th, 2024 by Brandy Burch

Deleted Interest Setup for Revenue For normal O&G Operators, having some Revenue Deleted Interest is not unusual if the First Purchaser pays the Royalty owners and you are only distributing revenue to the Working Interests (and perhaps netting them for their convenience).   Revenue uses a separate Deleted Interest type Account, which is broken d

E-mail and Scanning

Published August 31st, 2024 by Brandy Burch

Scanning For anyone having issues with being unable to scan, please close out of Citrix and then go to this link which has attached information on installing TSScan. Be sure to use the Client Only version. https://www.terminalworks.com/remote-desktop-scanning/downloads. You can follow the step-by-step instructions on the screen to download TSScan. E

Security in Employee Master Maintenance

Published September 5th, 2024 by Brandy Burch

For companies that have User Security enabled, Pak Accounting can prevent certain employees from seeing information on the Employee Master Maintenance screen.   If the user is set to No Access for the Check History screen, they will not see the YTD or Payments tab.  If the User has No Access to the Employee Detail Mass Change, they will not see the

Property - Company Options tab

Published September 10th, 2024 by Brandy Burch

Must have Run Tkt? checked in order to enter production data for this property.  Check Print on State reports to allow printing.

Electronic Invoicing Tab - Invoicing Module

Published September 12th, 2024 by Brandy Burch

Before entering any information in the fields on this screen, it is necessary to set up the menu item #81 Custom Fields for mapping purposes. Certain information referred to as specs will be needed to set up some of these fields to create the file. Please contact your Customer Success Team for help and/or the above company being used for electronic

Revenue/Billing

Published August 31st, 2024 by Brandy Burch

Overview Revenue/Billing is an optional part of the General Ledger System.  This system is used to produce revenue and expense statements by property for each investor-owner.  The Revenue and Billing components of the system can be run as one combined cycle or independently as separate cycles.  You can bill the owners in each property for their shar

Crude Oil Purchase Agreement

Published September 17th, 2024 by Brandy Burch

Crude Oil Purchaser Agreement – This process will create a Crude Oil Purchase Agreement and assign a number to each which will be used when returned. Signed returned Agreements will create a Price Contract. LC-1 Create Purchase Agreement Creates Crude Oil Purchase Agreements. You have the ability to define the Operator(s), Lease(s), Start Date, End

File Sharing Tab

Published September 16th, 2024 by Brandy Burch

File Sharing is an option normally set up when the company is originally defined. This option allows certain files (Accounts, Sub-Accounts, Decks/DOIs, etc.) to be shared across multiple companies by entering the company code that contains the information you want to share. NOTE: All companies that are using file sharing must have the same Sub-Accou

Cash Source/App

Published September 14th, 2024 by Brandy Burch

The Cash Source/Application Detail listing is a report that shows the "roll forward" of the cash balance for a date range and the detailed transactions that changed it. Check the Print A/P Invoice Coding box to see all A/P invoice details. You have a choice to include or exclude Checks, Deposits or Other (standard entries, drafts). Check the box For

Company/Transmitter Maintenance

Published September 6th, 2024 by Brandy Burch

This menu provides information used to extract, print, and create the electronic file for the payroll W2 and W3 reports. The user ID is provided by the Social Security Administration - and is used to file electronically. Once the information is entered, it will be retained for the following years. Also see Folder Transfer/Compare if needing to trans

OVR Billing Rates by Job

Published August 28th, 2024 by Brandy Burch

Used with Time Entry Billing System. If a Job has a different billing rate than normal use the Override billing rates by Job to record the override.

Sales Tax Audit Report

Published August 29th, 2024 by Brandy Burch

Enter your customer and date range.  Once you click OK, the system will ask where you want to save the file.  It will either be an XLS or XLSX-type file. The report can be saved as an XLS, XLSX, or CSV file.

OGP State Specific Setups

Published September 9th, 2024 by Brandy Burch

General State Setup In all of the examples below, the basic Production module setup will still need to be completed, but note the specific fields that must be set up for each state, if applicable. Company > State tab Enter your state's Account Number. This is used for reporting Severance Tax and state reporting; the specific report is shown in bl

Accounts Payable Module Overview

Published September 7th, 2024 by Brandy Burch

Accounts Payable is completely integrated with Pak Accounting's General Ledger system in order to eliminate duplicate data entry. The Accounts Payable system, essentially, allows you to track the bills (invoices) you have, those that you have already paid, and those that are still outstanding. Typically, invoices are accrued in one month but paid in

Payroll Overview

Published September 5th, 2024 by Brandy Burch

The Payroll system can track and manage payrolls from only a few employees up to hundreds of workers.  The flexible setup allows you to determine how complex or simple you need it to be.  If you use the General Ledger, the payroll system can integrate seamlessly with the rest of your financial software. Before using the system, complete the one-time

Edit Imported Amounts

Published September 16th, 2024 by Brandy Burch

This screen is made available for last minute adjustments prior to the Depletion calculations being performed.

Entering Journal Entries

Published September 13th, 2024 by Brandy Burch

  To enter a manual journal entry, select the General Ledger Menu > Manual Entries > Entries screen. There are a number of important fields on all G/L entries. Understanding the significance of each is important for you to be able to take full advantage of the power of Pak Accounting. Remember that regardless of the sub-system, ultimately, all

Assessing Year-End Data

Published September 6th, 2024 by Brandy Burch

First, it’s important to know that the information on all quarterly and Year-To-Date payroll reports is pulled from the Payroll Check History file, not the General Ledger.   Employee Master The Employee Master file [F3] has the YTD tab, which shows all Earnings, Deductions, Company Costs, and Taxes. H-10 Totals by Detail Code You can also find YTD i

Bank Reconciliation Overview

Published September 11th, 2024 by Brandy Burch

The Bank Reconciliation module is designed to simplify the reconciliation process. It can be used to reconcile each bank account in the General Ledger. Pak Accounting compares the cash balance in the General Ledger, the bank statement you enter in, and the Check History to make sure all three are in balance. If not, the module provides reports to he

13-Period Company Setup

Published August 31st, 2024 by Brandy Burch

If your company uses 13 periods (rolling 4 weeks) for financial reporting, you must set the following in the Company master Set the Month of the first fiscal period to 13 periods, 4 weeks each. Under Company Settings, the Max period per year will automatically be set to 13. Notes: Use this feature if you want your months defined as 4 weeks (i.e., 28

FP Reports - Industry Standard Time

Published September 16th, 2024 by Brandy Burch

IMPORTANT NOTE:  Pak Accounting supports the use of the industry standard of 7:00 AM as the cut-off time for reporting crude tickets (a reporting day starting at 7 AM and ending at 6:59 AM the next calendar day). Tickets with a time before 7 AM are considered part of the prior day's activity (effective date). All ticket date-driven reporting, tank e

Collections Worksheet

Published September 9th, 2024 by Brandy Burch

The Collections Worksheet in A/R is a tool to assist you in collecting your Accounts Receivable. For larger companies, you can break down your customers into groups and assign different employees to collect a section of your receivables. You can apply collection due dates, assign a collection status, and record collection notes to track your collect

Reports

Published September 16th, 2024 by Brandy Burch

Once the Compute Depletion cycle has been completed, all the available reports will be populated with the current year's depletion information. Each report is summarized by group and state. These reports can be used as supporting schedules for tax records and can be selected in any order. 65% Limitation Report (All leases listed) - Master Supporting

Miscellaneous Terms

Published September 4th, 2024 by Brandy Burch

3rd for a Quarter Method of raising money from working interest owners such that the operator pays no initial expenses - a carried or promoted interest.     6-10 Feet The thickness of the average US pay zone.     11 Barrels / Day Average production of a US oil well.    

Memory Cells and Total Levels

Published September 15th, 2024 by Brandy Burch

Total Levels You may have noticed there are multiple total lines, sometimes right next to each other. How does the system know what to put into each total line? The answer is Total Levels. Totals store accumulated amounts to be printed. Amounts are stored into total levels typically through an A record, and then the P record PRINTS the total. The sy

Time Clock Interface

Published September 9th, 2024 by Brandy Burch

Setup up for Pak Accounting Standard Time Clock Interface for the Windows version: To use the Standard Time Clock interface layout, you must set the Payroll Company Master > Advanced Options > Time Entry Options tab/import layout file format to zero. The Time Clock file should be saved as a text file in your GLN32\xxxxx folder. The xxxxx is th

Land

Published August 28th, 2024 by Brandy Burch

Pak Accounting's Oil & Gas Land Management System manages data pertaining to Land Contracts (Oil, Gas, and Mineral Leases), Prospects, Tracts, and Mineral Owners. The system provides a land manager with the ability to not only record payment obligations, but to write checks as well. It also provides an almost endless ability to keep in-depth, da

Search by Keyword - POs in the Invoicing Module

Published September 11th, 2024 by Brandy Burch

This screen allows the system to search for a particular purchase order. There are options to search the Header or Detail Lines by entering a word in the Search for field. This field will also allow for wildcards to be used. A vendor can also be entered to refine the search further. When searching the Header, the search will look at the Comments sec

Invoice Edit Report

Published August 28th, 2024 by Brandy Burch

The Invoice Edit Report is available to provide all information about the current cycle. You will not be able to move to the next step in the cycle unless you (at minimum) preview this report. The report can be sorted in meter, reader, lease, or customer order. Filters can be set to select all meters, meters not read, or only meters that have been r

DOI Reports

Published September 2nd, 2024 by Brandy Burch

Division of Interest List Master List of Owners, legend for all Owner exemptions for each property/deck and Percentages for each property/deck. This report provides detail of any deleted interest, product types and exempt costs. When saving to a file, columns will be added for effective From and Thru dates. Properties and decks that can be included

Partnership Statement

Published September 3rd, 2024 by Brandy Burch

The Partnership Statement menu provides the option to run statements for all partnership groups/owners or only one, as needed. You can filter to a specific date and lease. The report's top will resemble a Cash Flow by Owner Report. The bottom of the page is where the partnership entries are displayed. It will display beginning balances, contribution

Void A/P Invoice

Published September 7th, 2024 by Brandy Burch

Correcting Invoices Whether you want to change an invoice, delete a duplicate invoice, or made an invoice by accident, there are a couple of options you can do. Voiding an A/P invoice (Preferred method): This will create reversing entries which leaves a great paper trail. If the invoice is for JIBs, this will create entries that will be pulled into

CPO Master Statuses

Published September 5th, 2024 by Brandy Burch

Draft A PO starts off with this status. The Action button is labeled Submit. Only the Requisitioner (CreatedID) may submit it. It has a Del button, so the Requisitioner may Delete the PO. Submitted PO is in the approval process. Approval Routing records are created when a PO is submitted. If no approvals are needed, it is promoted to Approved status

Handwritten Checks/Drafts

Published September 9th, 2024 by Brandy Burch

What are the Handwritten Checks/Drafts menu items used for? These menu items handle real-time invoice/check data entry. This screen will allow you to do 2 things at once, enter the invoice AND enter the payment at the same time. Even though both things are entered into one screen, it will make 2 separate entries into the General Ledger. The Enter Ch

Detail Code examples

Published September 6th, 2024 by Brandy Burch

Bonus Check using Direct Deposit Examples   Assumptions:   Detail Code for Bonus (#7 in our example) is already set up in Company Detail Codes and is also on the Employee Earnings/Deductions screen. Direct deposit is already set up for this employee, with the remaining balance going to the designated account. Example #1: An employee gets a separate

OGP Interest Owner Statement

Published September 10th, 2024 by Brandy Burch

A report is generated for each interest owner based on the information set up in the Interest Owner Master File Maintenance.  The report will supply the owner with production information on the properties you have associated with that owner in the setup. This information includes production, sold, on hand, and other; monthly and YTD. NOTE: This repo

Unpost by Other Criteria

Published September 14th, 2024 by Brandy Burch

The Unpost by Other Criteria allows you to select multiple batches to unpost and requires you to define which candidates you want to unpost on a 2nd screen. You must supply the number of days you want Pak Accounting to search for your candidates to unpost. The default is for the system to look back through the last 35 days. Limiting this to the prop

Calculations Example

Published September 16th, 2024 by Brandy Burch

Calculations: ** Refer clients to IRS Publication 535 ‘Business Expenses’ for specific rules and regulations pertaining to Depletion costs calculations for mineral interests. ** Depletion Example for Test Company ‘WINGL’ – Property ‘NM1’ - Working Interest Cost Depletion = Property Cost Basis x Number of units sold / Number of units recoverable NM1

Unemployment Wages Report

Published September 6th, 2024 by Brandy Burch

Fill out the following information to get the report below         Enter the Quarter, (Enter the quarter as a 1-digit number: 1 - for first quarter information (Jan - March); 2 - for second quarter (April - June); 3 - third quarter reports (July - Sept); 4 - last quarter (Oct - Dec); Year and Report Type (Quarter to date only - summary for current q

Severance Tax Corrections

Published September 4th, 2024 by Brandy Burch

When making corrections, first, determine the method of creation for the severance tax. If the Revenue/Billing cycle automatically calculated the severance tax, then the entries made to the Revenue Tax Accounts will be with a Journal 30. These entries will also have information embedded with the entry. It is the extra information in the description

Automatic Entries to G/L

Published September 15th, 2024 by Brandy Burch

Also, see  Financial Reporting Overview  for more information on tabs and menu items at the bottom of the screen. Automatic Entries to G/L provide the ability to adjust journal entries automatically based on a specialized report definition. Report definition record type J, is used to create journal entries using Automatic Entries to G/L Financial re

Compressed/Grid detail format

Published September 5th, 2024 by Brandy Burch

Compress revenue/billing details on Checks and Owner copy details. Change the Check Stub Detail Format option to Compressed or Grid in Company Maintenance > Checks/Stmts tab. Run a Revenue Only cycle.  When you print checks, details will be compressed or in a grid format. Compressed Example Grid Example

Overhead Maintenance

Published September 3rd, 2024 by Brandy Burch

Overhead Maintenance is a way of automating the recurring charges that are billed to properties.  Typical uses include billing administrative overhead, in-house pumping, or liability insurance.   If the Include Overhead Items checkbox on the Billing tab is checked, overhead charges are created during the Revenue/Billing cycle extract.  You can revie

Print Check Register

Published September 5th, 2024 by Brandy Burch

After printing the checks, you can print a Check Register.  This report lists each employee, the check date, the check number, and the amount.   NOTE: If an ACH amount is negative, it will be printed on the Check Register in bold and with parentheses around the negative amount. Next Step: Update/Post Payroll Cycle

Zero sick/vacation balances

Published September 6th, 2024 by Brandy Burch

Utility to Zero out your company's sick and/or vacation balances for all employees at Year End. Check which balances to zero out.  Employee sick and vacation balances are displayed at Employee Master > Vacation/Sick tab. Import Balances - Click on the Import button to import vacation and sick hours from an XLS, XLSX file.   File format is Emp Num

Division of Interest

Published September 3rd, 2024 by Brandy Burch

Entering the Division of interest percentages can be performed by selecting the Division of Interest under Master File Maintenance. To add a DOI, click on the Add button at the bottom of the screen or press the “A” key on your keyboard. Select the Property for the DOI. Assign a Deck / Deck Description if necessary. Tab to the bottom half of the scre

Part Purchasing & Pricing Tab

Published September 12th, 2024 by Brandy Burch

Parts Maintenance – Purchasing & Pricing Tab: This tab will help you track what and who you pay when you order new parts. Base Price/Cost Enter your cost for the item. This field is cross-referenced with the Cost of Item field from the discounts and markup tab. Whether you enter the value here or on the previous screen, the price will be updated

SubSystem Codes (Sys)

Published September 14th, 2024 by Brandy Burch

One of the columns in View Trend [F4] is the "Sys" field. This field has a code that tells you what module the entry(s) came from. This is useful information when researching an entry to include its origin. Below is a list of the Sub-System Codes: SubSystem Codes (View Trend) •A Accounts Payable •B Counter Checks •C Check Stub •D Deposit Entry •E Ma

A/P - Setup/Reports/Other FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about A/P Setup, Reports, and Other items How do I change the default bank for my Accounts Payable account? The way to change the default bank account for an Accounts Payable account is to access Account Maintenance [F11]. Find the A/P account and select the bank that will be attached to the A/P account in the A/P Bank fie

PakEnergy Download

Published August 28th, 2024 by Brandy Burch

General Tab: Use this screen to download the latest version of Pak Accounting.   Current Authorizations Listing of current modules authorized for this company.     Update License with Internet Connection Update just your license information. This is not a full software update and is typically used after a module has been added/removed to/from your p

Rev/Bill Approve Checks

Published September 2nd, 2024 by Brandy Burch

Approve Checks: This menu item will only show if you have Check Approval for revenue check writing set up. For information on how to set it up and use it, see Check Writing Approval Setup .  

New Hire Reporting Tab

Published September 9th, 2024 by Brandy Burch

Enter the state and Fax number of where the New Hire Report is to be sent.

Journals

Published September 14th, 2024 by Brandy Burch

The Journal report lists the detailed transactions in the Fiscal Year, Fiscal Period, Journal Number, Reference, Account, and Sub-Account order. The accounting period can vary, as can the journal numbers, reference numbers, invoice numbers, and Batch ID numbers. Choose the date, journal, and/or reference, invoice, and batch ID options. Then proceed

FP Daily Run Ticket

Published September 16th, 2024 by Brandy Burch

Enter information from run tickets in respective fields. Any ticket that is not allocated can be deleted. Pak Accounting will check to see if the ticket is the first ticket of a split ticket. If the ticket is the master of a split ticket, the system will verify that you want to delete it. If the master is deleted, all of the associated tickets will

Utilize Offload Volumes

Published September 16th, 2024 by Brandy Burch

Due to lease tank quality, it is more common in some states to settle on the volume that was offloaded rather than loaded. This is more common in the northern states but can be used anywhere. Setup Company Maintenance In the Company > First Purchase tab > Advanced sub-tab, there is a new company option, “Enable Distribution based on Offload.”

Other Tab

Published September 4th, 2024 by Brandy Burch

Here are miscellaneous settings. These are usually filled in during the QuickStart and only need to be changed for special or advanced processes. Property Name/Number Additional description of the Property/Lease on the Settlement statement. (For example, if your Sub-Table lease record is named “Smith,” the Billing will report it as “Smith Lease” if

ACH Print Statements

Published September 16th, 2024 by Brandy Burch

ACH Print Statements allows the company to print or email a statement to the individuals/companies it is drafting to or from. This feature is particularly advantageous if you want to notify a customer of the invoices being paid/drafted. NOTES: If the vendor is set up for email, a paper copy of the statement will not print if you select the Email wit

Credit Card Maintenance

Published September 12th, 2024 by Brandy Burch

If you accept credit cards as a method of payment on invoices, enter all card types acceptable in Credit Card Charges Maintenance (i.e. VISA, Master Card, etc.). Also, enter the processing charges related to your company by accepting credit cards. Also see Credit Card Setup

Groups on Settlement Statements alternate

Published September 2nd, 2024 by Brandy Burch

This provides the ability to print Settlement Statements by groups.  If an owner is coded with a Partnership/Group code for any DOI for that owner + lease combination, then that line on the settlement statement will be associated with that partnership. See the example below as compared to non-grouped statements at Owner Copy of Detail. TO SETUP: Set

List Logged in Users

Published August 29th, 2024 by Brandy Burch

This screen allows you to list users that are currently logged into Pak Accounting. If it is necessary to do a controlled shutdown, a message can be sent to all users logged in asking them to exit the system in a certain amount of time. When it is closer to the shutdown time, a message will be sent informing the users of how many minutes there are u

Verify Account Ranges

Published September 15th, 2024 by Brandy Burch

The Verify Account Ranges utility provides the ability to list missing accounts for a particular range of accounts included in a specified report as well as show the accounts in sequence and provide the definition it is associated with. An additional helpful feature the Verify function provides is a check of accounts with an activity/balance to see

Multiple A/P Accounts

Published September 11th, 2024 by Brandy Burch

Employee Reimbursements If you need to isolate certain types of payables or have a different Sub-Table (other than the “normal” vendors) to use for payables, you will need to set up a new A/P account with the appropriate Sub-Table. Example: Paying Medical flex reimbursement to Employees Set up a new Payable account (in Account Maintenance - [F11]) c

Multi-Company A/P Invoice Duplicate Checking

Published September 10th, 2024 by Brandy Burch

Accounts Payable duplicate checking will work without the purchase of Multi-Company A/P. This option can be enabled via a switch in A/P Company Maintenance > Multi-Co Options Tab in the Intercompany Duplicates box located at the bottom of the screen. Check/uncheck the box to enable/disable inter-company duplicate checking. When enabled, you must

Sub-Account Mass Change

Published September 16th, 2024 by Brandy Burch

The Utilities button on the bottom menu bar in Sub-Account maintenance allows you to: Mass change the R/B Owner Deduct code on the Revenue/Billing tab in Owner Maintenance. Change an Accounts Receivable customer from Balance Forward to Open Item. Change the Default Sales Tax from one tax authority to another. Change the A/P Enable Default Expense Ch

Allocations

Published September 13th, 2024 by Brandy Burch

Once the Job Cost Allocation entries have been defined in Master Files Maintenance, use the Generate Allocations Screen to create the entries: Job Cost Allocation - Creating the entries Allocation Name Enter the name you gave it in the Job Cost Allocation maintenance screen. Month/Year Enter the month and year to allocate. Automatically Post Entries

OGP Apply Correction Factors

Published September 10th, 2024 by Brandy Burch

Apply Corrective factors to run tickets, if necessary. When doing a mass change of tickets, changes will be recorded to the correction factor in the Change Log and the modified date will be updated for each ticket. If the ticket thru date is 12/31/9999, the Tank / Meter Master will automatically be updated with the latest new correction factor and w

DE Master Files Maintenance

Published September 16th, 2024 by Brandy Burch

Company Options found under Master File Maintenance probably have the simplest setup of any of our modules (any that require setup, anyway). There is only one screen. In this screen, you can set the Default Bank Code, Sub-Table for Customers, Default A/R Oncome Acct &/or Sub-Account, default descriptions for entries coded to A/R, number of recei

Check Stub Company CDEX & Adv Tabs

Published September 14th, 2024 by Brandy Burch

CDEX Coding for State W/H CDEX Default Acct Enter the account number to default CDEX import. New Property Code Gives the ability to override the property code that the purchaser has coded on a Oklahoma, New Mexico, Utah, Montana, North Dakota, or Colorado State Withholding entry. New Line # This allows a separate line number to be defined in Check S

Edit Listing

Published September 6th, 2024 by Brandy Burch

Before printing the W-2s, use the Edit Listing to verify that all information is correct. The From and Thru boxes can be populated with an employee or a range of employees. Leaving the boxes as the default will bring up all employees. Run the Errors Only report after extracting to help easily identify any errors. Check the Print Only Errors box, the

WPPumper Basic Navigation

Published September 10th, 2024 by Brandy Burch

There are many standard conventions and actions in the program. Below are the more frequently used items. Saving/Updating information The Daily Entry page will perform an implied update. Validation will be performed, and changes will be saved automatically when the user leaves the page. On all other pages, the Save button must be used to update the

FP Marketer Rates

Published September 17th, 2024 by Brandy Burch

Marketer Rates Maintenance Marketer Rates Maintenance Rate Code Alpha-Numeric code to be associated with each driver on the Employee Master, Name/Address tab in Payroll. Description Description of Rate Code Min # Bbls per Load Minimum barrels to be used in the Commission Rate calculation. Max # Bbls per Load Maximum barrels to be used in the Commiss

Part Maintenance Menu

Published September 12th, 2024 by Brandy Burch

List Simple listing Parts listing with part number, type, description, class code, cost and list price. Part Views To view Parts in a grid view format, select Part Views. Labels Prints the parts listing on selected Avery labels. Price List by Class Code Listing of prices broken down by class code Profit Analysis Part listing of list price, avg cost

Financial Group-Account Option

Published September 15th, 2024 by Brandy Burch

The account option is a way to only include specific accounts and all the Sub-Accounts for that account when printing financial group/cost center level financial statements. Example: A Balance Sheet is needed for each partnership. How is this accomplished in Pak Accounting? Each partnership has an Accounts Receivable (A/R) account set up. All other

OGP Company Maintenance

Published September 10th, 2024 by Brandy Burch

Fire Flood tab – Used with Pak Accounting’s EOR Monitoring System (Enhanced Oil Recovery). EOR is an optional add-on.

Check Register Listing

Published September 9th, 2024 by Brandy Burch

See Bank Reconciliation > Bank Reconciliation Reports > Check Register Listing

Fixed Assets

Published September 11th, 2024 by Brandy Burch

Overview The Pak Accounting Fixed Assets program is designed to help organize and manage depreciation entries. Once you enter details about your assets, the system calculates the depreciation entries based on that information. Amounts may be changed to review their effect on the calculations, and the G/L entries may be posted in the General Ledger.

Adding Suspense

Published September 3rd, 2024 by Brandy Burch

Adding Suspense allows each owner to easily enter suspense items for each owner. Typically, this is only needed when changing from another system. In the first screen, you enter the effective date, offset account, and purchaser/source information.  For normal suspense, the batch Offset Account/Sub should be a cash or receivable type account that wil

Print Invoices - Invoicing Module

Published September 11th, 2024 by Brandy Burch

To print several invoices all at one time, choose the Print Invoices menu item: Invoice Status: Enter the status of the invoices to be printed. Allowed values are: R: Ready to print, W: Work Orders, P: Printed, S: Shipping, U:Updated, Q: Quote, Z: Pending Recurring, V: Void, H: Held LastChanged User ID Limit the printing of invoices for one specific

Un-Update Open Invoices

Published September 7th, 2024 by Brandy Burch

To make a correction or void an open invoice that has already been posted to the General Ledger, select Accounts Payable > Invoice Entry > Un-Update Open Invoice menu. For the selected A/P account, select the vendor and then select the invoice you want to unpost. You have the option of selecting only one invoice or Select All. Note: The line w

Deposit Entry Checklist

Published August 31st, 2024 by Brandy Burch

Deposit Entry Location in Pak Accounting Enter deposits Enter deposits Change deposit date to be recorded in G/L (if necessary) Override deposit date Print and review edit report Deposit edit listing Print deposit slip (MICR) Print deposit slips Update/Post deposits to G/L Post deposit entries Unpost Deposit (if necessary) Unpost Deposit(s)

FP Price Contract

Published September 17th, 2024 by Brandy Burch

Enter a Contract number and name for each Contract type you need. Property information associated with the contract can be added, changed, or deleted from the Price Contract Maintenance screen instead of at the property level. A price contract can also be terminated at this level. If terminated, the date will replicate to the Properties Using screen

State tab

Published September 13th, 2024 by Brandy Burch

This tab supports multiple state reports, as noted below. Define each state number as needed for reporting. Notes: Each state has a separate license. If you are authorized for Hauling, you will not see this tab. Also See: Setup For Specific States for more information.

Property Maintenance

Published September 3rd, 2024 by Brandy Burch

Property Maintenance Set up each individual property in the Property Maintenance screen under Master File Maintenance. The Property Maintenance works with and acts like Sub-Accounts but are different tables that hold different information specific to properties. Top of the Screen Property Set up a 1 to 10-character code that uniquely identifies the

Investor Interface Billing

Published September 4th, 2024 by Brandy Burch

WolfePak Investor G/L Only For Billing, if your company owns part of the property you are billing, you can direct the company's share of the charges to the appropriate Expense Accounts in the proper books instead of allowing them to remain in Accounts Receivable.  You can similarly set up affiliate entries and send them to another set of books. We r

General Ledger Checklist

Published August 31st, 2024 by Brandy Burch

General Ledger Location in Pak Accounting Make monthly entries Entry  (Unposted Entries Maintenance) or  Standard Entries Post entries Post G/L Entries Print financial reports Financial Reports

Ordering Paper Products

Published August 30th, 2024 by Brandy Burch

Pak Accounting has custom self-seal envelopes and check stock that takes the guesswork out of sending your payables and statements. All forms are made exclusively for our customers and are guaranteed to work. We’re pleased to share that PakEnergy has partnered with Nelco Solutions to handle your payables, statements, and payroll tax forms. A trusted

OGP Commingle Facility Listing

Published September 10th, 2024 by Brandy Burch

The List button on the Commingle Facility Maintenance allows you to view the allocations based on the commingle permit number, effective date and operator.

Property - Purchasers tab

Published September 10th, 2024 by Brandy Burch

Used for the Kentucky Property Tax Report in First Purchaser and the Montana Production Report for the Buyer and Transporter Report in OGP. Use the drop-down menu to select your State Report Purchaser. The Deck information populates from the information setup in Check Stub > Master File Maintenance > Division Order tab.

Submit Wire/ACH Pmts

Published September 11th, 2024 by Brandy Burch

Submit Wire and ACH Payments Revenue cycle generated Wire/ACH payments are submitted from here. Depending on which payment method the owners had on the Revenue cycle is what you will see on the Payment Type section as outstanding. Also see: Revenue ACH Setup Prenotes will automatically be created, during the cycle, for those owners that are marked t

State Reports Tab

Published September 10th, 2024 by Brandy Burch

Once the cycle has been started, reports can be viewed. We strongly recommend verifying reports before closing your cycle. Once the cycle has been started, reports can be generated and sent out. See State Specific Setups for information on how to set up states for production and reporting.

MICR Check Options Tab

Published September 16th, 2024 by Brandy Burch

This tab is for Pak Accounting users who use the MICR (blank check). This tab option allows you to set up the account information to be printed on the check. NOTE: Setting up all the tabs in Bank Account Maintenance will set up MICR check. You must have the MICR65 fonts installed for MICR check to work. See > General FAQ > How to install MICR 

Export 1099-NEC Transmittal

Published September 7th, 2024 by Brandy Burch

This option will create the electronic file for the IRS. Also, see the  IRS FIRE System  for more information, including logging in, test files, and common issues. Export 1099-NEC Transmittal - Process Select whether the file being extracted is Original, Corrected, or Transmitted. Enter an Extract ID in the appropriate field if one is required (very

Special Pricing Tab

Published August 30th, 2024 by Brandy Burch

Rarely used. You can attach special pricing by part number and/or Job location and well.  Set up Special Pricing Lists in the Special Pricing tab. This information is entered during ticket entry.

DOI/Owner/Property Tab

Published September 3rd, 2024 by Brandy Burch

Owner Maintenance  [F12] - Link to Owner Maintenance to add a new owner, change an owner's address, view Payment/Billing history, view an owner's suspense, add State/Federal withholding, and change owner statement options. Owners Owner Maintenance [F12] Use this button to complete most of the tasks below. This button is a quick way to access the Own

Rev/Bill Extract Suspense

Published September 2nd, 2024 by Brandy Burch

This option allows you to quickly identify and pay one or more selective owners with all the options (netting, GL-ACH, etc.) available in a regular revenue cycle. Owners tab This is where you add the owners you want to pay. To add each owner, select the green + sign in the bottom left-hand corner of the screen. The screen will automatically display

FP Right Angle Import

Published September 13th, 2024 by Brandy Burch

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Undo Billing Corrections

Published September 3rd, 2024 by Brandy Burch

Undo and Conclusion: If you create a Billing Correction event and decide it was done incorrectly, you can Undo Billing Corrections as long as you have not updated the subsequent billing cycle and/or as long as you are willing to abort the current cycle in process. You can undo multiple Billing Correction batches at the same time. The effect would be

Open Invoice

Published September 10th, 2024 by Brandy Burch

Open Invoice Enverus and Pak Accounting teamed up to provide a solution for companies whose suppliers are utilizing the Open Invoice process. Together, we developed a connector to facilitate the seamless import of invoices and export of payment information between Pak Accounting and Open Invoice. The back and forth flow between the systems allows bo

Edit Current Cycle

Published August 28th, 2024 by Brandy Burch

Meter readings are input using the "Edit Current Cycle" screen. The input rows are in reader number then meter number order.  All meters in the Meter Maintenance file will be listed on the Edit Current Cycle form. Simply fill in the current meter reading and date, then press save or the F10 hotkey on your keyboard.. The Utilities button contains an

OGP Property Production Report

Published September 10th, 2024 by Brandy Burch

This report lists the units produced, sold, disposed of, plus on-hand units beginning/ending and active wells with options to run for all Properties, Commingled and Allocated.

Billing Groups tab

Published August 30th, 2024 by Brandy Burch

You can set up separate billing groups for each location. When tickets are assigned to an invoice, tickets with the same billing group will appear on the same invoice.

Gas Ticket Maintenance

Published September 16th, 2024 by Brandy Burch

This menu holds live tickets. From here, you can send out Gas Purchase Statements and settle on those tickets General Tab Cycle Month/Year Defaults to the current cycle date. Ticket Date Date ticket. Ticket dates earlier than 6 months of the cycle month/year will not be accepted. Mark as a correction ticket to be able to go back and change to the da

Custom Fields

Published September 12th, 2024 by Brandy Burch

This screen allows the user to define the appearance of the invoice input screen. The screen can be set up to display information data obtained from the customer, and/or conditions about the sale. Fields 1-4 will default as shown when you initially set up the options. These can be changed to fit your invoicing needs. Custom Fields Name Prompt 1 thru

Oil and Gas Production (OGP) Overview

Published September 9th, 2024 by Brandy Burch

Overview The OGP (Oil and Gas Production) module is also called the Production module. This system is designed to allow the user to quickly and easily enter pumper gauge reports and run tickets. This enables the system to calculate production and maintain production history on an unlimited number of properties for each individually licensed state. T

Blank Counter Checks

Published September 9th, 2024 by Brandy Burch

This option is only for those who have blank checks. If you have pre-printed checks you will never need this option. The Pay A/P screen also provides the ability to print blank counter checks with the MICR encoding so that they can be used to write manual checks offsite. The vendor name can be printed on the counter checks if specified but a digitiz

FP Import Tank Gauges

Published September 16th, 2024 by Brandy Burch

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Account Codes

Published September 13th, 2024 by Brandy Burch

Account codes are used to determine which General Ledger accounts the information pulls from and which General Ledger accounts the information will post to when using the Create G/L Entries. This is also where the Default Class when importing G/L Entries is defined. The default class may be overridden, but the asset account, Accumulated Depreciation

Signature Options

Published September 16th, 2024 by Brandy Burch

Bank Account Maintenance - Signature Options NOTES: This tab only sets the Signature information for printing Accounts Payable Checks and Payroll Third Party Checks. For Payroll, you must enter the signature information on the Check Options Tab in Advanced Options. Revenue checks must be set up at Revenue Billing > Company Maintenance > Revenu

Employee A/R with Balances

Published September 9th, 2024 by Brandy Burch

Deduction D Calculation Method Create accounts to be used. These accounts must be in the A/R range - they cannot be Rev/Bill accounts. They must also use the Employee Sub-Table. The range can be found in Accounts Receivable > Master File Maintenance > Company AR Options. For this example, I set up 1235 and 1240. Create a Deduction Code. The Co

State Unemployment Rates

Published September 9th, 2024 by Brandy Burch

Enter the State Unemployment Effective Date, Rate, and Wage Limit for each state in which the company has employees in. The effective dates and rates will be in a letter sent to your company. This is not information from Pak Accounting. TIP!!! Do not delete or change, simply add a new line for that state with the effective date of the rate change. T

Invoice Options 1 tab

Published August 29th, 2024 by Brandy Burch

Invoice Options  Default Invoice Status Identify the Default invoice status: Bill of Lading, Hold, or Ready to Print.  Default/Monthly Invoice format Identify the default invoice format to use for service ticket invoices. This can be overridden on a customer-by-customer basis in the menu item Master File Maintenance > Customer/Job locations.  Als

Setup for Canadian Blank checks

Published September 16th, 2024 by Brandy Burch

Set up PakAccouting to use a special BlankCheck Font—Approved for Canada. The font, 1awpMICR, can be set up under Utilities > System Options > Check Options. In the Bank Account Maintenance > Check Options tab, use the check date format of MM/DD/YYYY. Also, mark Place Date at Above Amt (Canada). In Bank Account Maintenance > Company Name

FP Un-Update Cycle

Published September 16th, 2024 by Brandy Burch

Rarely used if the corresponding revenue cycle has already been updated.  For ticket corrections or back dated tickets, Pak Accounting recommends making prior period adjustments in the current month instead of un-updating a closed cycle. Contact your Customer Success Team for more information.

FP Enter/Edit Imported Tickets

Published September 16th, 2024 by Brandy Burch

Used with WolfePak Mobile Interface. Imported tickets will be imported into this file where users can edit, make corrections as needed prior to updating into the Daily Run Ticket file.

Reconciling the bank statement

Published September 11th, 2024 by Brandy Burch

This screen takes the bank balance, adds in the outstanding deposits as entered on the Reconcile Deposits screen, and then subtracts the checks still outstanding on the Bank Reconciliation file. The result should be a balance that matches the cash balance in G/L. At the bottom of the screen, you can select  List Outstanding to print the screen infor

Time Entry billing system

Published September 2nd, 2024 by Brandy Burch

This is for users who use the time entry system to input time by job, then bill the time to customers, and outsource their payroll information. Setup Set up Sub-Tables for customers (recommended 10) and jobs (recommended 30). General Ledger > Sub-Table Maintenance Select time entry system in General Ledger > Company Master Maintenance > Com

Accounts Payable Checklist

Published August 31st, 2024 by Brandy Burch

Accounts Payable Location in Pak Accounting Enter payable invoices Enter Invoices to Pay List payable invoices Enter Invoices to Pay Update/Post payable invoices Update/Post Invoices Change invoice due dates (optional) Partial Pay/Change due dates Print open-item list Reports / OI-1 Open Item Report Enter manual checks/drafts (optional) Add Ck # to

Depletion

Published September 16th, 2024 by Brandy Burch

Pak Accounting's Depletion Module automates and simplifies allowance for depletion calculations for Oil & Gas Mineral Properties and provides reports for IRS tax reporting purposes. In the past, the Oil & Gas industry has required in-depth, labor-intensive data duplication and calculations for depletion allowances that can now be done with e

Optional Add-On Tab

Published September 16th, 2024 by Brandy Burch

Optional Add-on Tab The Features on this tab are optional add-on's. If interested in adding please contact Pak Accounting for more information. Consolidate and/or Combine Company Type - This option determines whether the company is Normal (default, not using Consolidation or Combination ),  Consolidation Sub-Table - Sub-Table for companies for the C

Unclaimed Property Payment Cycle

Published September 13th, 2024 by Brandy Burch

Unclaimed Property Payment Cycle Revenue/Billing Now that you have completed your unclaimed cycle for xx state you are ready to pay that state. To do that you need to run a Revenue cycle. On the Revenue tab, enter in the letter U in the Restrict to Owner Pay Group Code field. The Status Listing, Distribute/Combine, and Pre-Check Reports will not sho

Miscellaneous Reports

Published September 17th, 2024 by Brandy Burch

M-1 Sub-Account Views Customizable grid view of Sub-Account properties that can be saved as a PDF or exported to Excel. It can also be listed and printed. See Sub-Account Views . M-2 Sub-Account List This listing provides a list of Sub-Accounts and their description and can be formatted with many different options to include running the listing by c

Generate Interest Charges

Published September 9th, 2024 by Brandy Burch

Generating Interest Charges (or Finance Charges) is an option within Accounts Receivable that allows you to charge interest to those customers who have not paid their account balances. Interest charges will only be applied to customers who have the “Charge Interest” box checked in Sub-Account Maintenance. It is necessary to do some initial setup of

Generate Update Reports

Published September 2nd, 2024 by Brandy Burch

This option allows you to print the same reports that are available in the Update/Post Cycle menu option, instead of printing them during the Update/Post Cycle. Running them in this menu can save time if the Update/Post for your company is time-consuming. 

Summary Report Level Options

Published September 15th, 2024 by Brandy Burch

Summary Report Level Options If it is necessary to summarize a report that is too long, the new summary report level options will complete this task for you. The example below will show how the new Summary Level options work within the context of an Income Statement. Additionally, the example will show how to correct any errors that the Verify repor

Backup WolfePak Data Files

Published August 28th, 2024 by Brandy Burch

NOTE: Clients on WPA already regularly back up their data, so this process is not necessary.  This only creates a backup for the company data files (i.e., gln32\xxxxx).  If you would like to backup the global files in the GLN32 root directory and/or the WPFORMS folder, select the Backup Global Files (gln32) and the Backup Forms and Letters (WPFORMS)

Cost-Plus Percentage

Published September 12th, 2024 by Brandy Burch

The Cost-Plus Percentage Add-On Feature for Invoicing can be obtained by calling the Pak Accounting Sales Department at (325) 677-1543. Pak Accounting’s Cost-Plus feature allows the user to invoice parts at cost, or at cost plus a specified percentage, by customer. The initial setup is at the customer level. Setup: Identify the customers you wish to

OGP Daily Production Historical

Published September 10th, 2024 by Brandy Burch

Daily Production Maintenance History contains all updated daily production entered.

Calendar Month Rentals

Published September 12th, 2024 by Brandy Burch

Additional Setup specific to Calendar Month Rentals: In Parts Maintenance [F3], find the Rental Part. On the Discounts & Markups tab, when using the Calendar Month Rental option: The Included Days should always be set to zero so the system will assume the list price is for a calendar month. The Date Rate at the bottom will be used for partial cr

Adjust Accum Depr

Published September 13th, 2024 by Brandy Burch

This utility is used to adjust accumulated depreciation. Input the fiscal year and book. Then click on Generate for the grid to load You can adjust accumulated depreciation for any existing book. By adjusting the Accum Depr (Accumulated Depreciation) amount a manually overridden record will be created in the last period of the fiscal year the adjust

Revenue ACH/Wire option

Published September 2nd, 2024 by Brandy Burch

THIS OPTION REQUIRES YOU TO HAVE THE GL ACH MODULE. Why should you use these options? It allows management to maintain strict internal controls over the Revenue ACH/Wire disbursements. Eliminate the need to send each owner's monies to an ACH Clearing account and then extract for ACH. The Revenue cycle can now be set up to create separate ACH and Wir

Override Deposit Date

Published September 16th, 2024 by Brandy Burch

The next step in the Deposit Entry Menu is to select the Date of Deposit Change from the Deposit Entry Menu. The deposit date is the date that will be used as the effective date for the General Ledger entry. This means each deposit batch will share the same date. The New Deposit Date field will default to the current date. The Old Deposit Date field

FP Truck/Trailer Maintenance

Published September 17th, 2024 by Brandy Burch

This screen provides the ability to set up company vehicles with default drivers. On the Run ticket destination screen, the driver will auto-populate when the vehicle is entered, but it can be overridden if needed. Anytime a new vehicle is added, it will automatically be added to Sub-Table FPTRUCKS if Billing Hauling Entry Options is set up on the F

Asset Book

Published September 13th, 2024 by Brandy Burch

The system can maintain up to seven sets of books for depreciation entries. Using multiple books allows you to keep up with multiple sets of depreciation entries for a single asset. For example, you may wish to use a MACRS depreciation method when calculating federal taxes but a straight-line method for your internal books. The first three books, ca

Reverse Status of an Updated Invoice

Published August 31st, 2024 by Brandy Burch

Reversing the status of an updated invoice will remove the invoice from its updated status and create reversing entries.  Check the box to post the reversing entries automatically. Otherwise, they will be sent to the General Ledger module > #10-Entries.  Ensure that the desired invoice is chosen in the Restore Invoice # field and that the effecti

Part Category Maintenance

Published August 31st, 2024 by Brandy Burch

This new field allows it to be sent to DocVue > Welltrax and referenced by Tickets.These are set up and maintained in Service Ticket > Master File Maintenance > # 79 Part Category Maintenance menu items. 

Deposit Entry Overview

Published September 16th, 2024 by Brandy Burch

Deposit Entry is a fast and easy way to enter cash deposits. These deposits may be from customers who are paying on their account or any other type of cash received that needs to be deposited in the bank. A deposit can be entered, a deposit listing printed, and a general ledger update performed from one menu. There is no need to enter debits or cred

Change Suspense

Published September 3rd, 2024 by Brandy Burch

To change existing suspense, you must: Find the owner, and the suspense records will be displayed. Holding down your control key lets you click on each suspense detail record you want to change. Use the Detail List button in the upper right-hand corner to see the Suspense Detail List for the owner. See multi-selection to learn how to utilize this fe

Clearing Payroll Liability Accounts

Published September 9th, 2024 by Brandy Burch

On a quarterly or annual basis, a balancing process should be run on your Payroll Liability Accounts. These types of accounts should be checked periodically. This is an easy look after processing payroll. Go to View Trend [F4] and find your Account- 2360 in our case. The account balance won’t be zero, but you can see the balance of that account. Mos

1099-S

Published September 6th, 2024 by Brandy Burch

1099-S Information The 1099-S is used to report proceeds from real estate transactions. Like the 1099-R, we do not have a way of extracting this information from the General Ledger. However, you can input the information via the Payee Maintenance. Currently, the only option for the 1099-S is to create a transmittal file. There are not any print opti

Depletion - Company

Published September 16th, 2024 by Brandy Burch

The Company Setup dictates the environment for calculating depletion across all leases. Company Master Maintenance divides this process into four tabs. General Tab - Fill in the Depletion Company Name and Address. This is a user-defined tab. Current Cycle Tab - factors that affect the overall depletion calculation. Information needed; the company's

ZZMISC Vendor

Published September 8th, 2024 by Brandy Burch

If you have a vendor that is a one-time pay, they do not need a 1099, and you don't want the vendor set up in your Sub-Account Maintenance, use the vendor called ZZMISC. This vendor is created upon creating your bank code. If it does not exist you can add it to your vendor Sub-Table. The vendor must exist in the vendor Sub-Table in order to use it i

Enter - PO Module

Published September 5th, 2024 by Brandy Burch

Adding a new Purchase Order: The PO number is automatically assigned when adding a new PO. PO Date Will default to today's date. Vendor Enter the A/P vendor. PO Status The initial status will be Draft. It will stay in Draft status until the user submits the PO for further processing by clicking on the Submit bar. This option cannot be manually chang

P-18

Published August 29th, 2024 by Brandy Burch

Enter the beginning and end of the month quantities for each facility. NOTE: Pak Accounting supports reporting water picked up from outside of Texas. Each state will print on a separate page. Enter Gatherer information. Print P-18 Optional Detail List Reset Detail - Ability to reset the detail so you can make corrections and re-extract. When tickets

Q-Z

Published September 4th, 2024 by Brandy Burch

Q Quarter Section A one fourth section of land. Measures 2 mile on a side and equals 160 acres (a full section being 640 acres, one mile wide).     R Rabbit Line cleaning instrument. A small plug which is run through a line.     Rat Hole A hole from 30 to 35 feet deep, with casing that projects above the derrick floor, into which the kelly is placed

Use Tax

Published September 12th, 2024 by Brandy Burch

The Use Tax feature in Pak Accounting's Invoicing module is used to help track and report Use Tax. This is used if you don’t charge sales tax if selling the item, but you have to track sales tax if you (the customer) USE the item yourself To Setup: To turn on the Use Tax feature, go to Company Maintenance, Other Tab, change the Use Tax/Reimbursement

Account

Published September 12th, 2024 by Brandy Burch

To add a new account, press the Add button and enter the following fields: Note: There are additional options not in the picture below, the options will appear depending on the account type setup. See explanation of additional options below. Account Maintenance Set account numbers for your chart of accounts Sub-Table Maintenance Which Sub-Table, if

House Meters - Cycle

Published August 28th, 2024 by Brandy Burch

The Cycle Menu, is used to process of the current cycle’s meter reading, perform billing calculations, provide edit and lease reports, print invoices, and update the General Ledger. You should run through an entire cycle each month and be sure to update once the cycle is complete. Failure to update the cycle will keep the invoices generated from bei

Turnkey Projects

Published September 3rd, 2024 by Brandy Burch

How do I Process a Turnkey Project through Revenue/Billing? Turnkey Projects are those in which partners participate by paying a fixed cost regardless of the actual amount incurred on the project.  Normally, this amount is prepaid before the project starts. The goal of a Turnkey Project is for the operator to profit from it.  In a Turnkey Project, p

YTD tab

Published September 5th, 2024 by Brandy Burch

Year to Date amounts are used to determine if an employee has reached their tax limitations.   Some YTD amounts are also printed on the check stub. All Quarterly and Year-to-Date reports are produced from information stored on the YTD Check History file. NOTE: If you need to see prior year, just change the Current Payroll Year.

Update POs - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Updating is usually part of a daily procedure.  During the course of a day, some parts previously ordered arrive at the store, and possibly, more parts are ordered.  At the end of the day, updating the purchase orders updates the On Order and On Hand quantities using the PO transactions made during the day. Depending on the status of the purchase or

I

Published September 4th, 2024 by Brandy Burch

I Independent Producer An oil company that engages in exploration, drilling, and/or producing, but does not engage in transportation, refining, or retail sales. Independent producers may process natural gas and market natural gas to gas consumers using third party pipelines to transport the gas.     Igneous Rock Rock that is formed directly from the

J-P

Published September 4th, 2024 by Brandy Burch

J Joint Interest or Joint Venture An association of two or more persons or companies to drill, develop, and operate jointly owned property(ies). Each owner has an undivided interest in the property(ies).     Joint A single length of drill pipe, casing, etc., usually from 20 to 30 feet in length.     Joint Operating Agreement An agreement between two

IRS 943

Published September 6th, 2024 by Brandy Burch

The IRS 943 form is the tax filing form for Agricultural Companies. This is only filed once per year.  (This would take the place of filing the 941 form quarterly.) The 943 menu is found under Year End > IRS 943. It is only available if you have marked the company as a 943 in Basic Options. You must enter the amount in the Total Deposits for year

Training Videos

Published August 30th, 2024 by Brandy Burch

All of the videos available within the Online Training are also available within the system. There are also videos regarding other modules that are not in the Online Training. Click on Help > Training Videos. This will take you to the PakEnergy Support Portal > Solutions > Training Videos, where the videos are grouped together by specific m

OGP Product

Published September 10th, 2024 by Brandy Burch

Located in Company Maintenance > Product Add Product types as needed. For products to be used in the System enter Yes. The 100% Qty Acct is used with the Record GL Qty option discussed in the Company > Production tab. Enter in the account number to be used. The account numbers used are typically at the end of your P&L range or are 3-digit

Buyouts

Published September 12th, 2024 by Brandy Burch

There are two types of buyout POs: Deferred Buyout and Immediate Buyout. If you need buyout POs, you will need to set up the parts based on these two types. The difference between deferred and immediate buyout parts is that Immediate Buyout POs will create a PO upon the update of the invoice that has the immediate buyout part on it. The deferred buy

G/L - Entries FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about the General Ledger   I can't find the entries I just posted: When looking for recently posted entries and not finding them, try looking in General Ledger/Entries > Unposted Entries Maintenance because all entries, no matter what subsystem they are coming from, go through the General Ledger when posted, and if they

C - D

Published September 3rd, 2024 by Brandy Burch

C CA Contractual Allocation     Cable Tool Drilling Using a cable tool rig to drill a well by pounding the chisel-shaped bit up and down thereby pulverizing the rock. This original well drilling method is now largely replaced by the rotary drilling where the drill bit rotates to grind, rather than pulverize, the rock.     Calorie The amount of heat

Tips

Published September 9th, 2024 by Brandy Burch

To set up Tips in Payroll: Set up a deduction detail for tips on the Payroll > Master File Maintenance > Basic Options > Pay Detail Tab. On the Payroll > Master File Maintenance > Basic Options/ Pay Detail Tab, set up an earnings detail for tips. NOTE: If employees might have the possibility not to meet minimum wage requirements. Also

Global

Published August 28th, 2024 by Brandy Burch

Default Scan Settings - used with the Scanning feature - allows you to set the default scan settings per module.

Sharing Vendors across Companies

Published September 10th, 2024 by Brandy Burch

Another great option when you have multiple companies in the system is to be able to File Share vendors, as well as other Sub-Accounts, across companies. The system has the ability to file share across companies, where a new vendor can be set up in any of the companies, and the remaining companies will have access to that vendor’s information. In th

View All

Published September 11th, 2024 by Brandy Burch

This menu item allows you to view all invoices. You can make corrections to the Custom Fields only. Any other corrections will need to be done by Un-updating the invoice.

Enter Purchase Orders - Invoicing Module

Published September 11th, 2024 by Brandy Burch

The purchase order maintenance screen is used to enter and update purchase orders. It is very similar to the invoice entry screen. Enter PO Number If the system is automatically assigning this number (see Next Number Assignment), leave it blank, the number will be filled by adding (1) to the last purchase order number. If this number is not acceptab

Reader

Published August 28th, 2024 by Brandy Burch

Reader Maintenance is used to maintain the Meter Reader's information. You can add new readers as needed by giving each reader a Reader Number, filling in their name, and then pressing Save or the [F10] hotkey on your keyboard.

Update - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Once the invoices have been printed, they can be updated. Use the Select All or Unselect All buttons to select invoices or select individual invoices by checking the box in the Update column. Upon updating invoices, the system will transfer the invoices with status P (Printed) from invoice maintenance to invoice history and change the status to U (U

1099-B

Published September 6th, 2024 by Brandy Burch

1099-B Information 1099-Bs are used to report proceeds from broker and barter exchange transactions. We do not currently have the option to extract these entries in the system, but they may be created in the system via Payee Maintenance. 1099-B Process Manually enter the 1099 broker and barter exchange transaction information directly into 1099-B Pa

G/L - Setup FAQ

Published September 6th, 2024 by Brandy Burch

Frequently Asked Questions about General Ledger Setup How do I import a chart of accounts from another company? The import feature is in Account Maintenance [F11] under the Utilities button. Enter the company code you are importing from and the range of accounts to import. (Blank thru 9999 imports all) NOTE: The import utility is not a destructive o

A - B

Published September 2nd, 2024 by Brandy Burch

A AAPG Association of Petroleum Geologists     AAPL American Association of Professional Landmen, formerly the American Association of Petroleum Landmen.     Abandon ABANDON To discontinue attempts to produce oil or gas from a well or lease and to plug the reservoir in accordance with regulatory requirements and recover equipment.     Absorber Field

Other Issues

Published September 13th, 2024 by Brandy Burch

If you have gone through these reports and still don’t balance, another good report to review is the Ledger Listing found on the Reconcile Bank Statement screen. This report will show General Ledger entries for the time frame you are reconciling. The report will break it out into different sections to help you quickly review the information: Checks,

Other - Invoicing Module

Published September 11th, 2024 by Brandy Burch

O-1 Detail Invoice by State & Class Code This report will create an Excel of billing invoices that include columns for Invoice Date, Invoice#, Customer SubAcct#, Customer Name, Shipping Address, City, State, Zip, Total Invoice Amount, Class Code 1 Code, Class Code 1 Amount, Class Code 2, Amount, Class Code 3, Amount, etc.

IRS 944

Published September 6th, 2024 by Brandy Burch

This form is for companies that have less than $1,000 tax liability in a single year (a startup company, or very small companies). The menu item will only be available if you have marked the company as a 944 in Basic Options. If your company is a 944 company, the IRS will inform you. Otherwise, assume your company is a 941 company. Enter the total a

Meter

Published August 28th, 2024 by Brandy Burch

Meter Maintenance Meter # Meter number. Customer# / Lease# / Deck# Customers Sub-Account, the proper lease number and deck (if applicable). Connect Date The date the meter starts using MCF's. Disconnect Date The date the meter stops using MCF's. Renewal Date The anniversary date when the meter started using MCFs- used to determine YTD rollover and t

G

Published September 4th, 2024 by Brandy Burch

G Gas Cap The free gas phase overlying an oil zone, occurring within the same producing formation as oil.     Gas Chromotagraph An analytical instrument that separates gases from each other. The gases are carried by a carrier, an inert gas that is usually nitrogen or helium, through a column filled with either a solid or a liquid that is called the

OGP Price Index

Published September 10th, 2024 by Brandy Burch

Set up a price index for each price bulletin based on the posting date.  The Price index will be used on the Price Contract. Price Index Maintenance Price Index Number Assign Unique number Index type Posted: Posted Price Bulletin Composition: Composed of 2 or more price indexes Price Index Name Index Name Ignore Weekends for monthly avg When using t

Import CDEX

Published September 14th, 2024 by Brandy Burch

Once all the errors have been resolved, it’s time to import the file. This screen does have validation and will not import if there are errors, but typically, it’s easier to resolve them from the Edit List menu rather than run into them during the Import. See Edit List CDEX for information on resolving issues. The Import Screen is where you define t

House Meters - Company

Published August 28th, 2024 by Brandy Burch

Company Maintenance Name / Address / Phone Fill in the Company Name, Address, and Phone number that should print on the Invoice. Journal for GL Entries Journal Number for the General Ledger entries. Customer Sub-Table / Lease Sub-Table Sub-Table for the Customers & Leases to be used. Accounts Receivable Account # Accounts Receivable Account to b

EnergyLink

Published September 5th, 2024 by Brandy Burch

Pak Accounting also provides an integration with EnergyLink, an Enverus Company, to automate the use of the EnergyLink function that allows users to send Revenue and Joint Interest Billings to partners electronically. Together, EnergyLink and Pak Accounting worked to develop a connector that essentially allows you to run your standard Pak Accounting

Comments tab

Published September 5th, 2024 by Brandy Burch

This screen is used to maintain free-form comments on an employee. These comments do not appear on the check, or on any standard reports.

ACH Edit Grid

Published September 16th, 2024 by Brandy Burch

The ACH Edit Grid will list each transaction extracted in grid format for review. The system defaults to including all extracted transactions. However, a transaction can be held if a last-minute change is needed. Unchecking the Incl box will allow that particular transaction to be excluded from the batch. Edit Grid Steps Review extracted transaction

Reports

Published August 28th, 2024 by Brandy Burch

Tax Report - listing of deeds by tax agent G/L Well # to Deed XREF - cross reference of deed # to G/L Well # in addition to a "file only" landscape report cross reference of G/L Well # to Check Stub XREF. Tax Authority Master Listing - listing of all Tax Authorities Ownership listing by owner - listing of ownership for each property sorted by owner

Wages Paid

Published September 6th, 2024 by Brandy Burch

Fill out the following information to get the report below.         Enter the Quarter, (Enter the quarter as a 1-digit number: 1 - for first quarter information (Jan - March); 2 - for second quarter (April - June); 3 - third quarter reports (July - Sept); 4 - last quarter (Oct - Dec); Year and Report Type (Quarter to date only - summary for current

Field Pool

Published September 3rd, 2024 by Brandy Burch

Enter the field/pool information associated with each property.  The field reference number is entered on the Property Master. North Dakota Severance Tax Reporting and Alabama State Production Reporting : The Pool Maint is a pool data table to be used for the ND Oil Severance Tax Reporting and Alabama State Production Reporting. If you have a need t

A/P Code Set

Published September 8th, 2024 by Brandy Burch

This feature will allow a user to save one or more line items of coding for a vendor's invoice as a Code Set. This will allow future invoices to automatically default to the code set for that vendor. This is the same idea as the default account setup in Sub-Account maintenance, except multiple lines of allocation may be used. Also, multiple code set

Print POs - PO Module

Published September 5th, 2024 by Brandy Burch

The Print PO(s) function allows for purchase orders to be printed, viewed on the screen through the report viewer, or saved as a file. PO Status Allows for the user to view purchase orders according to one of eight statuses:voided, draft (New), Submitted, Approved, Being Ordered, Partially Received, Fully Received, or Completed. PO Type Default on s

WPA - Using

Published August 31st, 2024 by Brandy Burch

Access You will no longer have access to your shared or network drives, so you must set up a folder on your desktop or the C: Drive and map this folder. See Folder Transfer/Compare  for setup and more information on this process. The Folder Transfer/Compare menu will be used anytime you need to move files between the cloud and your desktop. The left

UIC19/19A

Published August 29th, 2024 by Brandy Burch

Added for Louisiana - UIC-19 and UIC-19A as well as waste types at the part level. Setup General Ledger > Master Files Maintenance > Sub-Table: make sure the Operator box is check for the Operator Sub-Table. In [F12], Sub-Account Maintenance - State ID tab: for each of your required Operators, fill in the proper LA State Operator number so tha

Surcharge

Published September 12th, 2024 by Brandy Burch

The Compute Automatic Surcharge feature in Pak Accounting's Invoicing module is used to automatically add a Service Charge (i.e. Fuel Surcharge) when needed. TO SETUP: In Company Maintenance, change Automatically Compute Service Charge to Yes. Add a Part for the Surcharge in Parts Maintenance. Be sure on the General Information tab, that the part is

Analytics

Published September 15th, 2024 by Brandy Burch

Add-On - Excel-based reporting feature Allows upper management the capability to access and analyze Pak Accounting data without logging into Pak Accounting using Excel based formulas, no need for report definitions. Data may be pulled at the account level, account/Sub-Account level, account/Sub-Account range, and account/financial group level. Great

Mac Users

Published August 31st, 2024 by Brandy Burch

Make screens visible on Remote Assistance. If redirected folders are not visible in Pak Accounting Make sure you are on the newest version of Remote Desktop (SaaS)

ACH Update

Published September 16th, 2024 by Brandy Burch

The ACH Update will: Create the ACH file to send. On your local, this file can be found in EDI\ccccc\ACHGLccccc.txt. When a file is created, if there are any files in the EDI folder older than 60 days, they will be deleted.   Create the General Ledger entries. Clear the ACH extract. Update Step: To create the ACH file and General Ledger entries, sim

Switches

Published September 15th, 2024 by Brandy Burch

SWITCHES Switches allow for the result of a math operation to be placed in a specific area of a financial report based on the value of the result itself (See example below). The system has 26 switches, named A through Z. A switch can be either Off or On. When a report is started, all switches are set to off. The switches can be turned On or Off depe

Codes tab

Published September 9th, 2024 by Brandy Burch

Enter codes either for Titles or Termination reasons (i.e. Leave of absence). Once codes are setup, they are available on the Employee master. This gives you the ability to have uniform titles and/or termination reasons across companies.

Void Process

Published September 2nd, 2024 by Brandy Burch

Void Process To void an ACH or Wire payment, go to the Revenue/Billing module > #31 Change/Correct/Void and select the R-1 Void Revenue Check. Enter the bank code, check number, and the effective date of void. If you would like to change the owner’s payment code to Legal, you can do it here as well. Then select the OK button. Verify that the conf

WolfeNet - Investor

Published September 14th, 2024 by Brandy Burch

WolfeNet Revenue/Billing Electronic Data Exchange The purpose of WolfeNet is to make data exchange between Operators and Investors as seamless and as easy as possible, thus eliminating the need for extensive manual data entry, error corrections, etc. The WolfeNet process provides Pak Accounting operators the ability to send check stubs and revenue/b

Basic Options - Taxes Tab

Published September 6th, 2024 by Brandy Burch

Eventually, the taxes taken from an employee’s check, and the company’s portion, will need to be sent to the IRS. The Deposit Information section will state how often (Monthly, Semi-Weekly, or Force Next Day). This will also populate the Tax Date on the Start Payroll Cycle Screen so you know when it’s due. The Federal section is where you will recor

Down Time

Published September 11th, 2024 by Brandy Burch

Down Time This can be accessed from Leases/Down Time link. Edit Make changes to an existing entry New Down Time Enter the following information: Well: If a well was selected on the Down Time List page the well will default to that value. Otherwise you need to select one. Ending Date: Enter the day the well came back on-line. It cannot be less than t

Accuwage

Published September 6th, 2024 by Brandy Burch

The Accuwage system is for testing your file ONLY. For instructions on submitting your W-2 files, see Export W-2 Transmittal. The Social Security Administration provides software that you can use to validate your electronic file.  This software is called AccuWage.  The software is no longer downloaded.  You can access information about this software

OGP Tank/Meter

Published September 10th, 2024 by Brandy Burch

What on the surface appears to be a tremendous amount of information that can be entered into the system in a matter of seconds. The program takes the difference between the readings and calculates the Production Volumes automatically. Tank/Meter Maintenance Tank/ Meter ID The identifier for this specific Tank, Meter, LACT unit, or T/G Adj meter. LA

Other Tab - Invoicing Module

Published September 12th, 2024 by Brandy Burch

Company Maintenance – Other Tab Enable Time Management / Dollar Charge per Mile Custom Time Management feature, customer specific. Down Payment Show Down Payment Tab Yes or No to display down payment tab upon invoice entry. Credit Card Discount and Deposit account Account numbers where to record credit card discounts and deposits. Cash Deposit Accou

Reporting

Published September 11th, 2024 by Brandy Burch

Found on the Home page in the top right-hand corner of the screen. Selecting a report will turn that report name green and will show the report parameters to the right. Below are descriptions of different options that may be available. Start/Ending Date Used to select the date range. Some reports are for a single day in which case only one date is i

WolfeNet - Operator

Published September 4th, 2024 by Brandy Burch

WolfeNet Revenue/Billing Electronic Data Exchange The purpose of WolfeNet is to make data exchange between Operators and Investors as seamless and as easy as possible, thus eliminating the need for extensive manual data entry, error corrections, etc. The WolfeNet process provides Pak Accounting operators the ability to send Check Stub and Revenue/Bi

401K Plan

Published September 9th, 2024 by Brandy Burch

A retirement plan that allows qualified employees to contribute money from their paychecks into a tax-sheltered account. Set up a 401(k) plan. Set up Deduction and Company match details for 401(k). Remember - these are just examples. ALWAYS discuss setup with your CPA or Tax Advisor, especially if the deduction code is pretax or not. 401K Flat Examp

G/L Wells tab

Published August 28th, 2024 by Brandy Burch

Reports - PO Module

Published September 5th, 2024 by Brandy Burch

Cost Variance - Produces a report containing parts and PO's whose percent difference is greater than a specified amount for a given amount of days. PO Accrual Report - Creates a report showing the differences, if any, between the AP and PO Journals. The report looks at fully and partially received PO's.

Deposits

Published September 13th, 2024 by Brandy Burch

The current cycle deposits, reported by your bank, were entered in the Start Cycle screen. The actual G/L deposits are summarized from all entries in your cash account with a deposit journal source (specified in Bank Account Master Maintenance). If the amounts match, the screen will be marked "In Balance." NOTE: Sometimes, having the Reconcile Depos

Tax Rates

Published September 12th, 2024 by Brandy Burch

Overview If charging sales tax on invoices, enter the tax rate for each state/county. A sales tax consists of the standard tax imposed by a city, county, and/or state.   Set up A Sales Tax Payable account must exist in the Chart of Accounts That account must be defined in General Ledger Company Maintenance, Company Options, Accounts tab. Tax Rates m

Optional Sub-Systems

Published August 28th, 2024 by Brandy Burch

Pak Accounting has many different optional subsystems available that will make your work in Pak Accounting more efficient and accurate.  If you would like further information please contact your Customer Success Team. Contact PakEnergy Accounting for additional information on any of the optional sub systems.

Scanning

Published September 11th, 2024 by Brandy Burch

Scanning is a very useful Pak Accounting tool. This optional add-on module has the ability to save your company money and time during an audit. Another benefit of scanning is that the invoice can be printed to a PDF for auditors from the ledger. All of your company documents will be easily accessible for auditor verification with the click of the mo

User Level Security

Published August 28th, 2024 by Brandy Burch

Setting up Users This is done from the Utilities > Global > User Level Security. Basic: Adding a New User - User Security is not required NOTES: If you only need to keep other users completely out of a system, use the password option found on the Maintenance screen in General Ledger and Payroll. Each set of books and major system can have its

Run Tickets

Published September 11th, 2024 by Brandy Burch

Run Tickets Access this screen from the Lease / Tank Reading Tab. It is important to know that the production for the day of the run ticket will be recalculated and the production for the day may change. Click Edit to make changes to an existing ticket. Click New to add a new ticket. Tank If New was selected from Daily Entry the tank will default to

GL Accrual Definition

Published September 15th, 2024 by Brandy Burch

Definitions can be set up as an average dollar amount or an average dollar amount based on quantities multiped by a price index. Amount Type Definition Accrual Code Up to 10-digits (alpha/numeric) that describes the type of accrual, OIL100%, GASACCRUAL, etc. Description Expanded description, which will show up in description on GL posting. Owner Ide

General Tab

Published September 6th, 2024 by Brandy Burch

The General Tab will have your company’s name, address, and Tax ID information. This information will auto-populate from the GL module, but it can be overridden. It will print on the reports. There are 2 things to note on this page. The Password field. A password can be added to this module; however, it is NOT possible to retrieve this password. We

Revenue Tab

Published September 3rd, 2024 by Brandy Burch

Void Revenue Check Void Revenue Checks to return monies to Suspense. By clicking the Change owner's Payment Code to Don't Pay it will change the Owner Maintenance > Payment Code to D = Don't Pay. (NOTE: This will NOT put the suspense in Legal status). To not repay the funds, change the suspense code on the DOI(s) to a non-pay status. If the perce

General IT FAQ

Published September 4th, 2024 by Brandy Burch

Frequently Asked Questions about General Items. How can I make the screen/font bigger? The system's screen size can now be changed to accommodate users who would like to see a larger Pak Accounting window on their screen. Typically, when you log into the system, the screen size is 100%. However, you can change the screen size to 110%, 120%, 130%, or

OGP Third Party

Published September 10th, 2024 by Brandy Burch

The Interest Owner Maintenance associates the owners with properties for which they are to receive production information. Used to generate Interest Owner Statements. To generate this report, go to Reports > Statements tab > S-4 Interest Owner’s Monthly Stmnt of Production. The report for the owner will only include the properties set on this

GEPX Export

Published September 14th, 2024 by Brandy Burch

GEPX Extract: Pak Accounting has the ability to create a rolling monthly trend report required by GE Capital (lender) as part of loan covenants. The report is based on production dates. The Enable GEPX option must first be turned on in the General Ledger module > Company > Company Options > Financial Reporting tab > Advanced Tab . Simply

Revenue/Billing Tab (Owner Maintenance)

Published September 3rd, 2024 by Brandy Burch

Owner Setup - See Sub-Account Maintenance for more information on setting up the Name and Address fields. Also, for common tabs and options. Owner Maintenance is very similar to Sub-Account Maintenance and contains all necessary information to distribute revenue to and/or pay an owner. The Revenue / Billing tab, in particular, dictates the Payment C

Tax Rates

Published August 30th, 2024 by Brandy Burch

If ticket sales tax is charged, enter the tax rate for each state/county under Tax Rate Maintenance. A sales tax is the standard tax imposed by a city, county, and/or state. Pak Accounting allows for multiple sales taxes and taxing authorities. To minimize data entry, the most common tax rate can be entered in the Invoicing Option. Setting up Sales

Adjustments

Published September 11th, 2024 by Brandy Burch

Adjustments This will be accessed from the Lease on each of the tabs. Below is an example from the Tank Reading Tab. It is important to know that the production for the day of the adjustment will be recalculated and the result could be negative or out of tolerance production. Click Edit to make changes to an existing Adjustment. Click New to add a n

Transaction - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Compare Inventory Values to Actual There are 7 different comparison reports – Compare on Hand to Transaction History Compare Being Invoiced to Invoices (also includes non-inventory items) Compare On Order to Purchase Orders (also includes non-inventory items) Compare Invoice Master to Detail Compare PO Master to Detail Compare Invoice Detail to Mast

Drill Down Financial Reporting

Published September 15th, 2024 by Brandy Burch

The Drill Down option in Financial Reporting allows you to quickly verify specific transactions that make up a line item on any generated report. Instead of printing a report to paper or viewing it as if on a piece of paper on the screen, the drill-down option allows a more interactive view of the data. Not only do you get a reproduction of the prin

To Do List

Published September 16th, 2024 by Brandy Burch

The To Do List is located in the General Ledger module > To Do List. This feature provides the ability to set up a user-assigned To do calendar. It does not provide reminders of items that need to be done upon entering Pak Accounting. To add items, click on the Add button at the bottom of the screen. Choose a Sub-Table / Sub-Account, enter commen

Invoicing Overview

Published September 11th, 2024 by Brandy Burch

Pak Accounting’s General Purpose Invoicing provides a complete system for customer invoicing and account management. The optional Inventory system provides parts management and advanced purchase order capabilities. Setup options are conveniently grouped separately from invoice entry, making the invoice entry procedure quick and easy. Duplicate data

MTM Reports Tab - Invoicing Module

Published September 12th, 2024 by Brandy Burch

The options on this tab are customer-specific. Do not use it without contacting your Customer Success Team at the Direct Support number at the bottom of your screen. NOTE: The Commissions Expense G/L Acct field must be defined for the R tax type to be available. The R tax type allows for sales tax to be calculated before any discounts are taken.

Interfaces

Published August 29th, 2024 by Brandy Burch

This is an add-on feature. Information will be provided by Pak Accounting Support if needed.

FP Gas Fee

Published September 17th, 2024 by Brandy Burch

Rate Code Free form field Description Free form field Fee Code Use the drop-down to select a code set up under Company > First Purchaser Gas tab > Fee Accounts sub tab  Effective Date The date the fee takes effect. Value Price per volume or flat rate Calc Method Drop down menu. Select either ‘Rate or Factor’ or ‘Additional Add-On’. Once set up

FP Welltrax

Published September 13th, 2024 by Brandy Burch

Help is on the way!

View All - POs in the Invoicing Module

Published September 11th, 2024 by Brandy Burch

This menu item allows you to view all Purchase Orders in any status. You can make any corrections to the bottom part of the screen only and you have the ability to print the purchase orders if they are not yet updated. If they have been updated and you must correct a Purchase Order you will need to do so by entering a new correcting PO in Enter PO.

Import

Published September 13th, 2024 by Brandy Burch

To access the Import screen, first go to General Ledger > Automatic Entries > Import The General Ledger module, Import function allows you to import unposted entries from an XLS, XLSX, or CSV format (saved as XLSX first). there is normally a one-to-one relationship between the import and the entry (outside of a special multiple entries option)

Well Tests

Published September 11th, 2024 by Brandy Burch

Well Tests This is accessed from Leases / Well Tests button. Click on New Well Tests. Well If a well was selected on the Well Test List page the well will default to that value. Otherwise you need to select one. After a well is selected the page will look like this. Test Date Enter or select the test date. It cannot be in the future. There can be on

Historical Tab

Published September 2nd, 2024 by Brandy Burch

The Historical tab displays all the prior Cycle Options. See Master Grid Views for information on how to customize this window.

Utilities

Published August 29th, 2024 by Brandy Burch

Security Maintenance offers a variety of tools to aid in user security setup in the most efficient way. The Utilities button is located at the bottom of the screen next to the Menu button. The four utilities offered are Copy User, Copy User/Company, Ticket Security, and Approver Maintenance. Utilities Copy User This utility provides the ability to c

A/P Discounts

Published September 8th, 2024 by Brandy Burch

The Accounts Payable discount feature allows you to recognize income earned on discounts. On A/P invoices, if your vendors offer a discount if paid by a certain date then use A/P discounts to record the discount as income. If the invoice is not paid by the discount date, the system will not record the discount, but will pay the invoice in whole. Set

Sub-Account

Published August 28th, 2024 by Brandy Burch

This utility is used to change the Sub-Account number to another Sub-Account number on posted entries in the General Ledger system. This utility can also be used to combine two Sub-Accounts already existing. It is recommended that you back up the company before making the change. Once Sub-Accounts are combined, they cannot be split apart.  NOTE : Ma

1099 Company

Published September 7th, 2024 by Brandy Burch

Verify that the information on 1099 Company Maintenance is correct, as this is the payer information printed on the 1099s. The non-required fields are: Extract ID, Name Control, Name (cont.), and Ext. The fields which are not required on this form are Extract ID, Name Control, Name Continued, and Extension. The Extract ID should normally be blank. I

G/L Tab - Invoicing Module

Published September 11th, 2024 by Brandy Burch

Company Maintenance - G/L Tab Create entries for: A/R sales Checked - creates G/L entries for A/R & Sales when invoices are updated Unchecked - does not create G/L entries upon updating invoices, instead the entries go into General Ledger/#10 Entries for review. You can post them from there. Create entries for: Record WO date for invoice date Ch

Price Index

Published September 15th, 2024 by Brandy Burch

The price index is a collection of NYMEX or Plains gas prices by production date. These prices can be found online and can give you a better idea of what you should be paid for. You will need the price index set up first before you create a quantity basis accrual definition. The price index is set up by production month. You can set it up with daily

Glossary

Published September 11th, 2024 by Brandy Burch

Definitions commonly associated with the Fixed Assets Module: ACRS (Accelerated Cost Recovery System) applies to property that was placed in service prior to 1987. It is a method of calculating the Depreciation of assets for tax purposes. This is a straight-line method of calculation that looks at the value of the asset to determine which class it b

Cycle Lock

Published September 2nd, 2024 by Brandy Burch

Once a Revenue/Billing Cycle is started, Pak Accounting prevents other users from interfering with your cycle. The person who extracted the cycle is the Cycle Owner. Only the Cycle Owner can complete the cycle steps. Once a cycle is started, many things are locked down and can’t be changed by anyone. For example: Entries in View/Trend or the DOI. Un

Tax Report

Published September 11th, 2024 by Brandy Burch

This report is designed to help you complete your Form 4562. This should be run after all the assets are in for the year and should be the last step before sending the Depreciation Schedule to the CPA for tax preparation. It will run using the TAX (Tax) book and will list all assets for a company depending on whether they are listed or non-listed an

OGP Field/Pool

Published September 10th, 2024 by Brandy Burch

To define a Field or Pool, enter the field reference number, and the field name.  Enter any special instructions, legal descriptions, etc in the provided space. Texas: Please note that the field reference number is not an official number issued by the Railroad Commission, but a unique alpha-numeric number you choose.  This is used by the system to m

Sub-Account

Published September 12th, 2024 by Brandy Burch

Also see the general Sub-Account Maintenance help doc for more information. There are a few additional Sub-Account fields only available in the Invoicing module, they are as follows: Charge Sales Tax, Override Tax Authorities, Bill to Sub-Account and Terms: # of Days. In the Sales Tax section you can uncheck the Charge box so they are not charged ta

MIS-Company

Published August 28th, 2024 by Brandy Burch

Company set up is accomplished via the Mineral Interest Company Master Maintenance screen.  To access this screen expand the options listed under Utilities and select Company.   Mineral Interest Company Master Maintenance Name / Addresses / Etc. Company Name and Addresses, etc. Sub-table for Company/Ownership Enter numerical General Ledger Sub-Table

Company Name

Published September 16th, 2024 by Brandy Burch

The Company tab in Bank Account Maintenance tab is for Pak Accounting users who use MICR Check (Blank Check) and allows for check information setup. Company sub-tab Restore Position Defaults If you make any changes and want to restore the original defaults, click this button. Company Name/Address to appear on checks Enter the company name/address as

A/R Rentals

Published September 10th, 2024 by Brandy Burch

Setup In Account Maintenance [F11], set up the following accounts. A/R account for Rentals - Asset (Example: Sub-Table 10 – Customers) Rental Income Acct - Income (Example: Sub-Table 50 – Properties) In Journal Maintenance, set up a Journal to record rental entries. In Company Master Maintenance, enter the Account and Journal Numbers. In Sub-Account

Search by Keyword

Published September 11th, 2024 by Brandy Burch

Ability to search for invoices in any status Enter search description and click the search button at the bottom of the screen.  Double click on line item to view the invoice.

Rental Menus

Published September 12th, 2024 by Brandy Burch

Check In Rental Check In equipment by entering the part number and the date item is checked in. If date is later than the thru date on original invoice, the system will generate an invoice for additional days. Generate Renewals Generate Rental Renewals allows you to create new invoices for renewal of any rental parts that are still checked out and i

Owner GL Acct

Published September 14th, 2024 by Brandy Burch

If Added Company Costs are created directly to the G/L, this feature allows you to create the complementary 100% Cost also to the G/L. Only billing type accounts are allowed to be selected and they must have the Property Sub-Table attached to the Sub-Account. Rarely Used.

Unpost Batch

Published September 14th, 2024 by Brandy Burch

What does this utility do? This utility will unpost a check stub deposit, which includes Journal Entries and Check Stub History. You can then go to Enter-Deposit/Stub and see the entry. It is not recommended that Check Stub deposits be unposted through the General Ledger module or through View Trend [F4]. Tech Tip: If, for some reason, you still wan

Depr Schedule

Published September 11th, 2024 by Brandy Burch

This report will show all Asset Costs and Accumulated Depreciation for any date range specified. It will also show your current period additions and disposals. This report may be run for any existing books for prior, current, and future periods. (NOTE: The TAX and AMT books cannot be run for more than one fiscal period at a time.) You can restrict t

MIS-Cost/Acres tab

Published August 28th, 2024 by Brandy Burch

Deed > Cost/Acres Tab Acquired Date Date the property was acquired Trade # /Name Trade # / Name if applicable Area/Formation Enter formation and area information Surface Acreage Amount of surface acreage Gross Acres Gross acreage included in the property Tot Purchase Cost Initial cost of the property Net Mineral Acres Net mineral acres included i

Gauger Entry

Published September 13th, 2024 by Brandy Burch

Gauger Entry Setup Company Maintenance Under Company > First Purchaser > Advanced tab, there is a company option to Enable Gauger Entry on Run Ticket. Check this box to enable the option. Payroll Module The next step is to code the employee as a Gauger in the Payroll Module > Employee Master. NOTE: The Driver Hauling Rate Code is grayed out

Default Forms

Published August 29th, 2024 by Brandy Burch

Default forms are example letters or footnotes that can be edited to fit your company's needs. All example letters are located in the WPFORMS directory.   Please note that if you customize any of the standard letter templates, you will need to save it with additional naming at the end of the file name in order to preserve those changes.  We reserve

Facilities Maintenance

Published August 30th, 2024 by Brandy Burch

If needed, set up saltwater disposal facilities in Master File Maintenance > Parts and Facilities. Click on the Facilities Maintenance button to access the menu. Enter the Facility Serial # from the RRC. The facility serial # is the facility’s identifier. Enter the facility(ies) used for saltwater disposal as needed. The facility serial number is

Part Other Tab

Published September 12th, 2024 by Brandy Burch

Parts Maintenance – Other Tab Tag Number / Batch Number / Number Count These fields are used when taking inventory via tag counts using the add on Tag Batch feature. Conversion of Purchase Unit-of-Measure to Stock/Sell Unit-of-Measure Purchase Decimal Places for Quantity: Used to covert purchased quantities to sales quantities. Convert Purchase UM t

Edit Listing - POs in the Invoicing Module

Published September 11th, 2024 by Brandy Burch

The Edit listing allows you to review the PO detail of purchase orders with the status you select. Taking the defaults through this screen will print all Purchase Orders. The report can also be configured to include only specific information. Purchase Orders From/ Thru Enter a range of purchase orders to print. The default blank thru ZZZZZZZZ prints

A/R Statements

Published September 9th, 2024 by Brandy Burch

Accounts Receivable Statements report a customer's A/R activity for a specified date range. Any report can display up to two years of a customer's transactions. General Tab Account Number: Enter the A/R account number. Sub-Account range: The range of sub-accounts (i.e., customers) will be included in the listing. Print detail date range: The date ra

Current Tab

Published August 31st, 2024 by Brandy Burch

The first step of a Revenue/Billing cycle is to Extract Entries. This allows you to set the Extract Type and the common parameters for the cycle on the General Tab. Then, depending on the extract type, the Billing tab and/or Revenue tab or the Owner tab (Suspense Pmts Extract Type) will require further parameters to be defined. Remember that all dat

Reports_2

Published August 28th, 2024 by Brandy Burch

Lease X-Reference Listing - Listing of Lease Number, Meter Number, Customer Number, Customer name, Last Used, and YTD/ITD. Meter Reading Input Sheet - designed to be a source document not only to take meter reading but also to input the same reading. The report is sorted and paged by reader. Ranges of readers can be selected to print.

Add Ck # to Updated Inv

Published September 9th, 2024 by Brandy Burch

The Add Check Number to Updated Invoice option allows the user to apply payments to an invoice that has been entered and updated as an accounts payable item but was paid with a manual (hand) check. Select the A/P Account and Vendor Select the invoice individually or Select All the invoices for the vendor (There will be a running total of invoices ma

MTM Reports

Published September 11th, 2024 by Brandy Burch

DC Sales The form for entering in sales from distribution centers. Sales Report This produces a report that shows sales within a given date range. Commissions Report A report containing commissions from a given range of consultants and date range. Top Recruiters This produces a report showing recruiters within a given date range who meet a minimum v

AFE Reports

Published September 2nd, 2024 by Brandy Burch

Authority for Expenditures Reports: Owner or Office Copy This report provides the Owner or Office Copy for an AFE or Cash Call. There are four different print options that become available if printing the AFE or Cash Call with Owner Copy selected. These options are located in the "Print based on Owner Stmt Options" box located at the bottom of this

Common 1099 Problems

Published September 6th, 2024 by Brandy Burch

Why are my Name 1 and Name 2 fields switched on the printed form? See Sub-Account Maintenance > Name #2 Research When you notice a vendor isn’t extracting correctly, the first place to check is the Review Vendor Coding. This report was discussed in detail in the AP Extract section of this document. The first report will show the vendors being rep

OGP Glossary

Published September 9th, 2024 by Brandy Burch

API Abbreviation for American Petroleum Institute, established in 1920.     API Gravity or °API A standard industry measure of gravity (i.e., density) of liquid petroleum product.  The formula for °API in terms of specific gravity (g) is (141.5 ¸ g at 60°F) – 131.5.  Very light crude oils and gasoline have °API in the range of 50° to 60°.  Light cru

Update Cycle

Published August 28th, 2024 by Brandy Burch

The Update Cycle screen will create entries to the General Ledger System using the date of the invoice as the date of the entries. The Update Cycle process will also modify the Meter Master Maintenance with the current Used MCFs; Last Used MCF and Last Read Date with current information. Upon completion, all House Meter Cycle Menu Items will return

Mass Change

Published September 6th, 2024 by Brandy Burch

Accessed from Payroll > Check History > Util Select the employee and date range to change.   Ability to change the WCSwitch, WC state, and WC Code for check history. Ability to change or add company cost NOTE: Please create a backup before using this utility.

Suspense Code

Published September 4th, 2024 by Brandy Burch

What is Suspense? Suspense Payable is a Liability account in the Chart of Accounts. Suspense is money held by the operator and not paid to the owner/investors for various reasons. Petty suspense is money held because the amount is too small to write a check (would you really want to get a check for 25 cents?) Legal suspense is money held for reasons

FP Inventory

Published September 16th, 2024 by Brandy Burch

Setup See Sales for the bulk of the setup. The only additional setup needed is: Company Maintenance > First Purchaser Tab Under Company Maintenance > First Purchaser Tab > Sales/Inventory sub-tab – there is a section called Inventory. Check the box. Inventory Valuation For Properties set as Stations, Pak Accounting will automatically calcul

OGP Price Contract

Published September 10th, 2024 by Brandy Burch

Contract information with associated information on indexes and Price Adjustment Scales.Enter a Contract number and name for each Contract type you need. Property information associated with the contract can be added, changed, or deleted from the Price Contract Maintenance screen instead of at the property level. A price contract can also be termina

Budget Report

Published September 15th, 2024 by Brandy Burch

Also, see  Financial Reporting Overview  for more information on tabs and menu items at the bottom of the screen. After the Budget is set up in Budget Maintenance under Master Files Maintenance, you can easily print a Budget to Actual Report by going to Budget Report under Financial Reporting. The Budget Report allows you to compare actual numbers t

Utilities

Published September 13th, 2024 by Brandy Burch

Importing from Excel These imported items usually tie into a Beginning Balance/Balance Forward Entry, so Importing from G/L won’t work. This import is found under Fixed Assets > Utilities > Import from Excel. First, the Import Type will need to be selected. Master: the following fields include two decimal places: PurchAmt, SalvageValue, SoldAm

View by status

Published September 11th, 2024 by Brandy Burch

Ability to view any invoices in any non-updated status

Employee A/R

Published September 9th, 2024 by Brandy Burch

Employee A/R – How can I track it? Setup an account for Employee Receivables-subbed by Employee table (40 most of the time). Create a new detail Code for Employee Advances in Master File Maintenance > Basic Options. Setup all employees with the new detail code defined above (Code 22 in our example above) or automatically add the detail to all emp

Full Revenue

Published September 14th, 2024 by Brandy Burch

Overview We have added the ability to import a file from Open Invoice. Open Invoice will compile the submitted data into this new import format. The user has to have a relationship with Open Invoice, just like they do for CDEX imports. The user must tell them what format they want their file to have. There is some setup involved in using this new im

Approval Grid - PO Module

Published September 5th, 2024 by Brandy Burch

The PO Approval tab can be used instead of the pop-up. Double-click on the line item to go to Purchaser Order Maintenance. Created POs tab - shows POs in all statuses (except completed) for that user. POs Ready to Order tab - shows all POs ready to order for the user responsible for ordering. How to Record Receipts of Parts or Services (PO Receiving

Sub Assembly

Published September 12th, 2024 by Brandy Burch

Pak Accounting's add-on Sub Assembly feature enables companies that manufacture a product made up of several inventoried parts to have the ability to create a master part with a sub-assembly attachment. Service-oriented companies can also use this feature to invoice the customer for several types of charges involved in providing a service. Once the

Ledger Query

Published September 14th, 2024 by Brandy Burch

The Ledger Query is a powerful tool to perform a search on your General Ledger accounts when you know some pieces of information but aren’t sure about all the specifics. From the [F4] View Trend screen, click [Ledger Query] to show the Ledger Query options. Enter as many pieces of information as you have, then click on [Perform Query] to run the sea

State Tax ID

Published September 7th, 2024 by Brandy Burch

State Tax ID - Process Enter the company's state tax ID for each state you will be submitting a 1099 for by clicking on the Add button at the bottom of the screen. Enter the state abbreviation in the State field and the Tax ID number in the Tax ID field.