View Trend allows users to make many real-time changes without having to unpost the transaction. This is accomplished through the right-click menu. A menu item that is grayed out is not available for the selected transaction.

NOTE: User-level security allows you to restrict users' access to the right-click menu. Call your Customer Success Team for more information.

Following is a list of changes that can be made through View Trend [F4], along with an example of when that feature would be used:

Change Effective Date:

Select to change the effective date of a transaction to another date. All parts of the journal entry will be changed. NOTE: The effective date is restricted by the Posting Allowed Date Range.

When would I use it? Can’t find a transaction, possibly posted it to the wrong date.

Change Production Date:

Select to change the production date of a transaction to another production date.

When would I use it? Incorrect production date entered.

Note: The old production date does not have to be in the current Posting Allowed Date Range, but the new production date does. A transaction can only be changed if it is not marked Paid.

Change Invoice date for selected A/P transactions:

Select to change the invoice date of an A/P invoice.

When would I use it? The wrong date was entered on both the effective date and invoice date.

NOTE: Changing the invoice date can affect A/P reports. This date is different from the effective date.

Change Account/Sub:

Select to change the account and/or Sub-Account of a transaction.

When would I use it? An A/P invoice was recorded to the wrong expense account.

Cool feature: Use the Multi-select option to select more than one entry to change, and the system will change them all at the same time! Pak Accounting uses the Windows standard of:

• Ctrl-Click (hold down the Ctrl key while left-clicking a line) to select or unselect one line at a time, or
• Shift-click to select the start and ending rows AND everything in between. The lines selected will turn “blue,” indicating they were selected.

To Clear all the selected entries and start over, you could Ctrl-click on each Selected line (to unselect) or use the Next/Prev with the navigation buttons at the bottom of the screen.

After you select all the lines you want changed, Right-Click and Change Account/Sub to change them all at once!

NOTE: Pak Accounting will not allow Account/Sub-Account changes to entries that have been billed out in a Revenue/Billing cycle. For these types of entries, you will need to make a manual journal entry to adjust the miscoding and correct the billing to the investors.

Change Journal/Jrnl-Ref:

Select to change the journal number of all the transactions for the month OR for a particular journal entry (i.e., uses the reference number)

When would I use it? Record credit to cash in the designated deposit journal. The entry will show up in reconciled deposits instead of cleared checks.

Add Document:

If you have a scanning feature, select to add a document after the fact to a particular transaction. A transaction is a set of entries with the same reference number whose debit/credit sums to zero.

When would I use it? Documents were received after the transaction was entered.

Append to Document:

Used with scanning to add additional documents to a transaction.

When would I use it? Additional documents were received after the transactions were entered.

Print:

Send the selected transaction(s) information to the printer. You must select the transaction by holding down the Control or Shift keys on your keyboard. (See the prior page on the Multi-Select options)

When would I use it? Use when you would like to see a printout of a certain transaction.

Unpost Journal/Jrnl-Ref:

This will unpost all the journal entries for the entire month for the select journal to Entries Maintenance OR only the journal entries for the selected reference.

When would I use it? Anytime you need to unpost entries that have not been billed out in a Revenue/Billing cycle or a completed bank reconciliation. Handwritten checks (Journal 71) can also be unposted. The same rules regarding revenue billing cycles and bank reconciliations apply.

NOTE: There are some restrictions when unposting certain items. Specific entries, such as Check journals, cannot be unposted. A warning will display if a user is trying to unpost a check stub deposit journal. Also, any posted detail that is marked with a Paid Date cannot be unposted. This includes deposits flagged off with A/R Open Item. (To unpost and correct paid deposits, use the Unpost Deposit in Deposit Entry). Another example of entries that cannot be unposted are entries that have been paid or billed. A warning will appear, letting you know that this is the case. Additionally it is possible to unpost out of balance journals given certain circumstances. Call your Customer Success Team at the Direct Support phone # shown on the bottom of your screen for assistance.

Split and Unsplit Transaction:

Select the transaction to split into two different dollar amounts. NOTE: if the transaction is a credit balance, you must enter the split as a credit. Unsplit allows you to return a previous split back to its original form.

When would I use it? You posted a note of payment in full to the principal, and now you know the interest portion. Split the amount by the interest amount and then reclassify the interest amount to the interest expense account using Change Account/Sub.

Items that Cannot be Changed Through View Trend

• Dollar Amounts
• Reference Number
• Paid Date
• Fiscal Year, Fiscal Period – determined automatically by the Effective Date.
• Subsystem – determined by what subsystem created the entry.
• Approval Information
• Discount Information
• Open Item Information
• Bank
• Check Number
• PO#
• Tax Authority
• Created and Last Changed Information to include the Created ID - audit
• Entries that have been billed out in a Revenue/Billing cycle.

**Additionally, images cannot be deleted, and Items that have been paid through Accounts Payable or Accounts Receivable, or invoices that have been billed through Rev/Billing, cannot be changed.