Overhead Maintenance is a way of automating the recurring charges that are billed to properties.  Typical uses include billing administrative overhead, in-house pumping, or liability insurance.  

If the Include Overhead Items checkbox on the Billing tab is checked, overhead charges are created during the Revenue/Billing cycle extract.  You can review the billable charges you created in the Hold Transaction section of the cycle.  

1. Enter the G/L Billing Account to record the entry.
2. Enter the Property (Sub-Account) to record the entry.
3. Enter the Deck (if applicable)
4. The Description is the transaction description
5. Select if the rate is Monthly or Daily.  Daily rate number of days is determined by the number of days in the month and year of the billing cutoff date.
6. Enter the amount/rate.  A zero Amount/Rate will not create an entry.  
7. The Credit Account/Sub-Account records the company's income generated.
8. The journal transaction is posted to the books when the cycle is updated (Post Billing Cycle).

NOTES:

• If an owner is marked Exempt on the DOI for an Overhead charge, the amount being charged will be reduced by the exempt owner's amount.  The non-exempt owners will not be responsible for paying for their share.  If a revenue/billing cycle is in progress, the utility button will be disabled.  Making future overhead changes while a cycle is in progress is not a good practice.
• This screen can hold overhead charges by checking the Hold Charges box.  Any held charges will appear on the Billing Extract report, similar to how other held charges are listed on future cycles, and will be automatically held in the Hold Transactions section of the Distribute Combine step in the cycle.  This is useful to keep from having to delete an overhead charge that is not used frequently or to have to remember to put it on hold for months when the charge is not needed.
• Reference numbers are automatically generated in the General Ledger for the entries.  See Next Number Assignment.
• A Revenue or Billing type account cannot be coded to the credit account field.

Utility - Use the Overhead Utility to increase an overhead amount for the next year.  (Overhead Escalation).  To increase by 10% for a particular account, 9002, for example, Enter 1.100000 in the Multiply Original Amount by field.

Overhead Listing- Use the List button to run an Overhead Master Listing.  Hold options include All, Only non-held, or Only Held.