Company Maintenance 

# Decimal Places for hours

Number of decimal places to use when entering labor hours on tickets. The maximum is 8.

# Decimal Places for Qty on New Parts

Number of decimal places to use when entering labor hours on tickets. The maximum is 8.

# Decimal Places for Price

Number of decimal places to use when entering part quantities. The system will default to 2, which can be 2, 3, or 4.

Sub-Account Tbl for Operators

Sub-Table for operators/ customers. See previous General Ledger instructions.

Display Equip # / Trailer #

If selected, the equipment or trailer number will appear on generated invoices. Service companies typically use this feature.

Sub-Account Tbl for Equipment

Sub-Table for Equipment.  Service companies typically use this.

Default Ticket type

Default ticket type to be used when entering tickets: 

• Transport is normally used for saltwater hauling
• Other is generally used for well-service companies

NOTE: When Other is selected, tickets are automatically held for that location.  When the last ticket is entered, you can release the last one, and it will release all outstanding tickets for that location.

Default billing type for Transport Tickets

Identify the billing type to use when entering tickets: daily, weekly, monthly, or Hold until completion. This can be set on a customer and/or well basis.

Assign a date for ticket type, other

Identify the default option. The By Last Ticket Date option is for Other ticket types only; the invoice date will be the date on the last ticket entered. The By Assigned Date option allows you to assign a date.

Separate Invoice for transport tickets

When checked, if tickets are for the same job location, Service Ticket Types Transport and Other locations will print on separate invoices.

Require # hours

If selected, equipment hours must be entered on each ticket.

Display 3^rd Party Tkt #

If selected, it will allow you the option to enter a third-party ticket on your enter tickets.  It will also enable the Third Party Tickets Tickets option to be displayed.

Sales Tax Reporting

Select the type of reporting for sales tax: Accrual basis or Cash basis.

Company Code for tax rates

Enter the company code if sharing tax rates with another Pak Accounting company.

Validate Well #

If selected, the system will ensure the well does exist. This improves well validation on Service Tickets.

Default Well Num/Default Well Tank Type

These fields must be populated if the company option to Validate Wells is checked. They allow the user to define a default well number value and a default tank type that can be used when adding a new Customer Job Location.

Auto Assign ticket number.

Pak Accounting will automatically assign a sequential ticket number.

P18 – only display operators

See Saltwater Facility documentation.

Use Time Entry 

Select if you are using the payroll export feature.

Include state on-time Entry

Select if you want the state identified.

GL Company

Identify the GL company where the general entries will be recorded.  Used when you have multiple billing companies.

Create Entries using Journal

Identify the Journal to use when creating entries in General Ledger. See previous General Ledger instructions.

Qty to GL

If selected, the system will include quantities in the quantity field when creating entries in the General Ledger (e.g., barrels or hours).

A/R account

Identify the A/R account to use for recording Service Ticket receivables.  This account is used with the Customer Sub-Table.

Sales Tax Acct

The sales tax account is identified in the General Ledger > Company.  Tax rates are set up in the menu item Master File Maintenance > Tax Rates.

Unbilled Entries Journal

This must be a separate Journal number from your Create Entries using the Journal number. 

*This feature recognizes income based on ticket information, not when tickets are invoiced. Once the feature is selected, it cannot be reversed. Contact Technical Support for assistance.

Unbilled A/R acct

The Unbilled A/R Account must be separate from the A/R Account listed above and subbed by your Customer Sub-Table. It does not book sales tax or A/P entries based on facility usage until the invoice is updated. 

*This feature recognizes income based on ticket information, not when tickets are invoiced. Once the feature is selected, it cannot be reversed. Contact Technical Support for assistance.

Tax Authority Options

Use State in Sub-Acct - This option will use the first two (2) characters in the Tax Authority Name in the Tax Rates table. 

For example, LACADD would have a Sub-Account of “LA” on the posted entry.

Use Tax Authority Full Name in Sub-Acct - This option will use the entire Tax Authority Name as the sub-account for entries posted to the 2200 Sales Tax Payable account.  For Example, LACADD, OKEXEMPT, or TXTAX

Split Tax Entry—This option will look at the sub-entries under the Tax Authority and use the Account and Sub-Account defined on each Entity Code under the Tax Authority as the accounts/sub-accounts to post. Normally, you use the same account, 2200, but you can have different sub-account code entries.

See the Tax Rates Maintenance section for more information.

Check Boxes

Check the box corresponding to the option you would like to utilize.