First Purchaser tab

Updated at March 25th, 2025

General Tab

Company Maintenance > First Purchaser Tab > General
First Purch Enable	** Checking this box turns on the First Purchaser System. **
Rev/Bill Journal	A unique journal is used to record revenue entries when extracting run tickets to the revenue system.
Rev/Bill Gross Acct OIL / CND	The account records the gross dollar amount for oil and/or condensate (optional) when extracting run tickets to the revenue system.
Record Cost of Sales	Select if you need to record the cost of sales to multiple accounts/Sub-Accounts. Location Classes will need to be set up and identified on each property.
Rev/Bill Clearing Acct / Sub	Unless you are using the option to record cost of sales entries based upon property location class, identify the revenue clearing account here. If the account is associated with a Sub-Table, leave it blank unless the Sub-Account is constant.
Add’l fee Revenue Account	To add an additional fee to the price contract identify the revenue account to record the entry to when extracting run tickets to the revenue system. This will enable the field on Price Contract.
Always use Blank Deck	If unchecked the property default deck on the property master will be used. If checked, it will use the blank deck regardless of the property's default deck.
Use Accrual Account for Back Dated Tickets/Accrual Account	If checked, back-dated tickets will be booked to the account defined under Accrual Account.
Net Volume Calc Method	Optional Rounding Methods. Normal (Default) Special which matches Shell’s procedures Average Temp
Net Volume Calculations	This will automatically default to the 2007-ASTM Standard. If you are updating from an older version to a newer one, the update will change this option. Changing back to an obsolete version will require calling your Customer Success Team to obtain an authorization code.
Offload Station Lookup type	Used to set the preferred lookup option when you enter the offload. (All properties, properties marked as stations or mileage point only (dispatch).
Run Ticket Sales Options	Set up if you want to track your income and expenses for each property. You will also need to set up a sales contract on the property maintenance/price contract tab. Allows you to produce sales statements. See the Run Ticket Sales table below for more information.
Start of Day Time	Select the time that defines the start of the day. Pak Accounting uses this to calculate the effective run ticket date for pricing, etc. The default selection for this option is 7 a.m., which is the industry standard. For example, if a ticket has a time stamp of 6:30 a.m. April 23rd it will be dated as of April 22nd since it's before 7 a.m.
Display Ticket Times on Operator Run Statements	The default is checked to display the ticket times on the Operator Run Statements. Uncheck it to turn off ticket time printing.
Excel Format	Type of format when email Operators send an Excel version of their statements: Basic provides limited basic ticket details. See First Purchaser FAQs for more info on emailing Run Statements with Excel. Expanded provides all of the ticket details.
Print Extra Column for	None does not print an extra column External Ticket # will print an extra column for the external ticket # BSW will print an extra column for the BS&W value

Run Ticket Sales Options
Calculate Sales Price Based on:	Select one of the three options Offload Property allows you to set up the price contract on the Offload Station to produce Sales Statements; you also have the option to put the price contract on the Pickup lease if you have unique pricing for particular leases instead of what is defined on the offload station. Load Property allows you to set up the price contracts based on the pickup lease. None (Don’t Calculate) will not calculate run ticket sales.
OIL Gross Account	Income account for Sales.
Tax Account	If adding Severance tax on your sales statement, define a separate tax account. If not adding Severance Tax, then you can use the same account as the Oil Gross Account. (cannot be blank).
Additional Fee Account	If you charge an additional fee on your price contract, a separate account is needed. If you do not add any additional fees, you can use the same account as the Oil Gross Account. (It cannot be blank.)
Net Account	Enter an AR account for Sales Invoices by customer or define a clearing account.

Advanced Tab

Company Maintenance > First Purchaser Tab-Advanced
Dispatch Enabled	Add-on. Turns on the First Purchaser Dispatch add-on module.
Estimated Dispatch Volume	This field is used in computing MTD numbers on the dispatching screen for loads that have been dispatched to go to a particular station but have not been picked up yet. The numbers are updated in real-time so the dispatcher can stay in balance.
Automatically Populate Station when Dispatching	If the Station is defined on the Property Master's Mileage Tab, the Scheduled Load Dispatch will automatically populate when a dispatch record is scheduled.
Sub-Table for Broker Companies	Defines the Sub-Table to enable the Broker field on the Price Contract.
Enable Contract Volume Pricing	Add-on - Allows pricing to be done by total monthly volumes. See Enable Contract Volume Pricing for more information.
Enable Price Differential Scale	See Price Differential Scale for full process explanation.
Allow Negative Prices
Pricing at Property Level	See Price Base Codes for full process explanation.
Enable Price Contract Scale	Price Basis Factor for Index with Deducts when calculating the Price Basis Factor.
Default Dispatch Yard	When adding Driver selected Yard will be added by default, can be changed if needed.
Truck Table	Select Truck Sub-Table
Default Driver Hauling Code	When adding Driver selected Hauling Code will be added by default, can be changed if needed.
Driver Pay Detail Code	When sending driver pay to Payroll, select the detail code that should be used for paying commissions.
Allow Monthly and Daily Tickets	Check to allow for monthly and daily ticket entry.
Enable Separate Run Ticket Entry	Add-on. Allows for dual run ticket work files to be created and compared prior to updating to the Daily Run Ticket File. See Enable Separate Run Ticket Entry.
Enable Gauger Entry on Run Ticket	Select to enable Gauger Field on the Daily Run Ticket. This allows you to associate the Gauger to each ticket. See Gauger Entry.
Run Ticket Pricing-Apply Adj2 based on Vehicle Type	Select to enable the Adj2 field to define the Vehicle type to be used with Pricing of tickets for hauling and driver Pay. See Run Ticket Pricing-Apply Adj2 based on Vehicle Type .
Allow duplicate ticket numbers within different cycle months	Check to allow for duplicate ticket numbers within different cycle months. This will default to unchecked. If unchecked, the system will give an error when trying to enter a ticket with a ticket number that has previously been used.
Enable Distribution based on Offload	Also see Utilize Offload Volumes.
Calculate Offload Volume using Pickup BS&W	Check to allows the net barrel calculation to be based on the load BS&W, instead of the offload BS&W.
Property Well Region Populate Method	Option to specify the Property Well Region Populate Method (either Default on New Properties or Always Defined Based on State/County).
Specify Operator	The company option allows the Operator for Run Statements to be specified at the Property or Price Contract levels. The property level is Pak Accounting’s default option and allows only one Operator to be specified at any time. The price Contract level allows for date-effective changes to the Operator for Run Statements. Careful consideration should be used when changing this option to the Price Contract level, and we recommend discussing the change with your Customer Success Team before executing the change.
Marketer Options Pay Detail Code	When sending marketer commissions to payroll, select the detail code that should be used for paying commissions.
Nominations	This option enables a new menu item labeled Sales Nominations and is available under Master File Maintenance. Also see Sales Nominations and Advanced Nominations.

Also see:

Enable Separate Run Ticket Entry

Gauger Entry

Run Ticket Pricing-Apply Adj2 based on Vehicle Type

Statements Tab

Set options for your Operator Run Statements

Billing/Hauling Tab

Set your Billing and Hauling Entry Options here.

Freight Bill to Account	Enter the A/R account number for Hauling. The account's Sub-Table will be used to define which Sub-Account to bill on the Price Contract > Freight Bill to field.
Invoice Fee Income Account	It gives the ability to include an invoice-level fee not specific to a ticket. The income account specified must have the Freight Bill To Sub-Table and must be different than the Hauling Entry Income Account.
Income Account	Enter the income account that will be used for billing hauling. This account is setup in Account Maintenance.
Income Sub-Account	Enter the Income Sub-Account for billing hauling. Use *LEASE so the entries created are by property, Use *BILTO so the entries created use the lease on the Freight Bill Use *TRUCK so the entries created are by vehicle. (For *TRUCK, make sure your account has the FPTRUCKS associated with it.)
Journal	Enter the unique journal for hauling setup in the General Ledger module > Master Files Maintenance > Journal Maintenance.

Pipeline Tab

See Pipeline Reconciliation for complete setup and process

Sales/Inventory Tab

See FP Sales and Inventory Overview for complete setup and process.