Time Entry - Pay Code Maintenance
Written by Brandy Burch
Updated at January 25th, 2025
Pay code master maintenance is where you set up the Pay codes for the company to pay employees and to bill to jobs.
Note: Expense reimbursements create by using the Create A/P entries option are sent to Accounts Payable to be paid.
| Pay Code | Unique, 6 digit alphanumeric code |
| Description | Description of code |
| Include on Certified Payroll Report | Check to include on the Certified Payroll Report |
| Rate Type |
Minimum Rate - the rate is the minimum allowed for this code Pay this rate - Pay this rate, regardless of amounts set in payroll Use Employee Rate - Use the rate set up on the employee master for the Regular hours detail code Non-hour Amount - Code is for expense reimbursement or non hour amount |
| Billing is by the: | Check if billing is by the hour or by the day for this pay code |
| Income G/L Acct # | Enter the income account to record the billing in the General Ledger |
| Standard Billing Rate / Markup | Enter the standard billing rate for this code to be recorded on the billing |
| Payroll Detail Description | Description for detail in payroll, Existing payroll descriptions, Pay Code Description or Pay Code + job # |
| Detail Code Reg/Overtime | Detail code set up in Payroll for Regular and Overtime Hours |
| Optional override Expense G/L Acct# | The expense account to which this code will post in the general ledger. There is a separate field to put overtime if you use a different g/l account for overtime pay |
| Subject to Overtime? | On/Off, if overtime is allowed for this pay code |
| Worker's Comp | Workers comp codes for this pay code. Overrides the payroll Workers comp code |