Spreadsheet Trend
Written by Brandy Burch
Updated at April 18th, 2025
Table of Contents
Also, see Financial Reporting Overview for more information on tabs and menu items at the bottom of the screen.
Spreadsheet Trend provides a trend analysis printed in a spreadsheet format. Set up the Report Definitions for the Spreadsheet rows and columns. This report can be generated for one month or a range of months. In addition, the report can be generated by Effective Date, Production Date, or Paid/Billed Date. Select the Spreadsheet to print and the group on the Sub-Account tab.
Print Balance Forward and include in total - option to include as one lump sum the ITD line to Spreadsheet/Trend.
NOTE: The column definitions on this report also have the wildcard feature that allows for the restriction of Sub-Accounts. This feature is on the Special tab on the E record. However, this feature will work only in a report where the column represents one or more different Sub-Accounts and the accounts are set to be listed as rows. See Report Definitions > Record Type E for more information.
Spreadsheet Trend - Sub-Accounts tab
This tab allows you to run the desired report by a range of Sub-Accounts or selected Sub-Accounts, either with or without a financial group. Check the box at the top of the screen if you want a statement for the entire company as well as the Sub-Accounts and/or group selected. To select specific Sub-Accounts to run the report for, click on or multi-select the desired Sub-Accounts from the "List of All Items" on the left-hand side of the screen. Use the red arrows to move a single Sub-Account from the "List of All Items" to the "List of Selected Items" or vice versa. Use the blue arrows to move multiple Sub-Accounts from the "List of All Items" to the "List of Selected Items" or vice versa.
| Budget Report-Sub-Accounts Tab | |
|---|---|
| Print A Statement for Entire Company | Checking the box will print a company-wide statement in addition to the report for the Sub-Account(s) or Financial Group specified. |
| Sub-Table | Specify the Sub-Table that contains the Sub-Accounts to run the report for. |
| Sub-Accounts From/Thru | Enter a range of Sub-Accounts to run the trend report for. Then check the Use Range? box. |
| Spacing between Sub-Accounts | Enter the number of lines desired between Sub-Accounts. 99 will put each Sub-Account on a different page. |
| Include Purchaser Info? | Check to include the Purchaser information on the trend report. |
| List of All Items/List of Selected Items |
When the desired Sub-Table is entered in the Sub-Table field, the Sub-Accounts will populate in List of All Items. If desired, Sub-Accounts can be individually selected and moved to the List of Selected Items section. The trend report will then run the report based on the Sub-Accounts selected. The red arrows will move an individual Sub-Account. The blue arrows will move all Sub-Accounts. |
Spreadsheet Trend - Financial Groups Tab
Choose the desired financial group in the Print Report(s) for Group# field. The Group levels define whether the trend report will be created for all tiers of the financial group or only a part of the tiers. Next make a selection to have the system check inactive dates on Sub-Accounts before printing. Choose to have everyone checked, Active only, Inactive only, or Closed this period. Finally, check the box Limit which Sub-Account(s) to be included in Group,based on dollar comparison if desired. If this selection is made, additional options will appear.
| Additional Options | |
|---|---|
| Sum of Account(s) in Range From/thru | Select the account range to be included. |
|
Comparison Timeframe: Last Month/Year to Compare Number of month(s) back to use for comparison Includes Sub-Accounts for which: |
Select the last month and year that will be included in the report. Select the number of months prior to the last month/year selected to be included in the report. Select whether All Months must meet criteria, Any month must meet criteria, or Total of the months meets the criteria. The criteria will be set after this option is set. |
| Criteria for: | Select sum is greater than, Sum is less than, Sum is not equal. Enter an amount in the Amount field to correspond to these options. |
| Instead of using entire 10 characters of Sub-Account for comparison only use first ( ) characters | Choose the number of characters to use for comparison purposes. |
| Detail List of Limit Criteria being Applied | This will provided a report listing the account/Sub-Account, whether the Sub-Account was included or excluded, and the total amount based on criteria selected. |
NOTE: If you want to compare wells that had exceeded their budget in one year, 2022 for example, with 2023 to see if they were now staying under budget, you would enter 12/2022 in the Last Month/Year to Compare field. The date on the General tab would be 12/31/2023. The system will then compare the two years to decide what to print. Additionally, when selecting criteria for an amount (Sum is Greater Than, Sum is Less Than, Sum is not equal), the following must be remembered:
Income has a credit balance. To see if the wells in the previous example made money, select Sum is less than and enter an amount in the amount field.
Expenses have a debit balance. To view the expenses select Sum is Greater than and enter an amount in the amount field.
Spreadsheet Trend - Printer Tab
The Printer tab allows for print options to be selected.
| Spreadsheet Trend Report-Printer Tab | |
|---|---|
| Page Orientation | Choose to print the report in Portrait, Landscape, or the Printer Default. |
| Override Paper Size to Legal | Check this box for the report to print on Legal paper. |
| Print Color | Check Yes or No for the report to print in color. |
| Font Size | Select the font size for the report. Auto will print the report in an 11 font. |
| Font | Select the font style. |
| Copies | Select the number of copies to print. |
| Collate | Check the box for the report to be collated. |
| Duplex | Please see Duplex Printing for more information. |
| When Exporting to XLS, stack all cost centers onto one sheet. | Check this box to have all cost centers on one worksheet when exporting to XLS. |