Electronically

To begin with, review the information on the export W2 transmittal screen. If any changes to the state information need to be made, do so in the payroll module under Master File Maintenance > Basic Options > States tab.

After reviewing all options, click on the Extract button. This will extract a file to the company’s GLN32 file in the EDI folder so that it can be submitted to the Social Security Administration. The destination for the extract will be listed in the bottom middle of the screen. Pak Accounting is updated annually to meet all electronic filing requirements from the SSA.

NOTE: If a specific state is needed, then uncheck the Federal Forms box. The State field will open up to be populated with a single state. Currently, Illinois and Oklahoma are the only state file formats available.

Click the Extract button to create the electronic file. There will be a popup screen showing summary information.

You can print this page to keep for your records.

The View Log button will create an Error Log for review with a summary of the W-2 information. This log can be printed if needed as well.

NOTE: To file electronically, go to the Social Security Administration website at http://www.ssa.gov/employer

Select the link to Electronically File your W-2s.

NEW FILERS - you must Register before submitting your W-2 file.  

Also see Folder Transfer/Compare if needing to transfer files between WPA and a local folder.