Payrolls in the next year can be done without completing the current year's W-2s first.  The information needed will be extracted from the history file.  After the year's data is extracted, the W-2s can be produced.

There are extensive Training Videos that will walk you through this process. These can be accessed in Pak Accounting under Help > Training Videos > Payroll.

Checklist for W2 Processing:

1. Review Company/Transmitter information for accuracy.
2. Extract W-2 amounts from employee's historical information.  
3. Assess Year-End Data, including Printing the Edit Listing  
4. Make any known corrections. (W-2 Menu > Employee Maintenance)
   NOTE: Information such as the employee's name, address, and social security number are located in two different places: on both the employee master and W-2 Employee Maintenance.
5. Correct the error(s), if any, that are listed. Check the totals.
6. Repeat steps 4 and 5 until there are no errors.
7. Print W-2's to be mailed to the employees before February 1st.  

Deadline Information

• January 31 – W-2s to employees
• January 31 – Paper Filing on Copy A of W-2s and W-3
• January 31– Electronic submissions of W-2s.

Filing Information

• Paper: Print W-2s and W-3 and mail them to the Social Security Administration
• Electronically: The file W2REPORT can be saved to your hard drive and downloaded to the Social Security Administration. Transmittal information is filled out on line when filing.
  NOTE: When filing electronically, the Social Security Administration has a web site to test your transmission for errors. See Accuwage.