This is an older method that is rarely used.

Ability to enter after-the-fact checks through Bank Reconciliation for Vendor checks, drafts, deposits, & Payroll Employee checks - and allow override of FICA taxes, etc. For Payroll, Employee checks will flow into the payroll system for quarterly and annual reporting needs.

Check Entry Overview

In Bank Reconciliation > After the Fact Checks > Check entry screen, select the bank code to record the transactions. Select Add and enter the following information.

1. Date of transaction – Enter the date of the transaction. Each subsequent date will be prefilled with the previously entered date (can override).
2. Type – Deposit, Vendor Check, Payroll Check (In order to use the payroll check option, be sure to set up the Payroll module before beginning) or electronic draft (more information on each will be covered below)
3. Number – Enter the check number for vendor and Payroll checks. An electronic draft will automatically default to an E record and a deposit is blank. Note: the check number will automatically fill in the next check number from the check history (can be overridden).
4. Payee Code (i.e., Sub-Account) - For vendor checks and electronic drafts, a Sub-Account is not required. Enter past the field and type in a description in the name field. NOTE: A sub-account is required to print on 1099s. Also, deposits do not enter a payee code, just a name description. Payroll checks require you to select an employee.
5. Total Amount – Enter the total dollar amount of the check.
6. Account – Enter the account number to record the transaction. If the amount is to be spread over multiple accounts, use the grid to enter the accounts; otherwise, select [F10] to save the grid. For payroll checks, expand the account field and enter the amounts for the applicable detail codes.
7. Sub Acct – Enter if the account entered in Step 6 requires a Sub-Account.

Once all the transactions are entered, use menu item #31 Post Checks to update to the General Ledger. Employee checks will go to payroll as a separate cycle for reporting purposes.

NOTES

• After-the-fact is a simple cash-basis checkbook recording of payroll and other after-the-fact checks. It records the checks into the G/L so that quarterly and year-end payroll reports can be done.
• If the entries to be posted are part of a completed bank reconciliation cycle, they can be made; however, the system will warn that the period in which the entries will be posted is a reconciled period.