When finished entering the handwritten check information, select the Update/Post item under the Handwritten Checks/Drafts Menu. This will post the entries to the General Ledger, update Accounts Payable, and delete the entries you just made from the entry screen. 

NOTE: this only updates the Handwritten Check / Drafts screen, not the Enter Invoices to Pay screen.

Once posted, we can look in View/Trend. First, you may notice on the Summary Screen that the balance shows 0.00. This doesn’t mean there are no entries; this means the total of the entries equals zero. If you think about it, the A/P account works like a clearing account; an invoice creates a balance, and the payment clears it out. So, if there is a zero balance, it just means that nothing is currently due.

When finished entering the handwritten check information, select the Update/Post option. Check amounts must be greater than or equal to zero. This will post the entries to the General Ledger, update accounts payable, and delete the entries you just made to the Enter Check/Drafts work file. Click on OK to start posting.

NOTE: This only updates the Handwritten checks/drafts section of Accounts Payable. To update A/P invoices, select the Update/Post under the Handwritten Checks/Drafts menu.