Billing Only Checklist

Updated at March 14th, 2025

Joint Interest Billing (if not using combined Rev/Bill extract)

Step Task	Data Entry Screen
Have all payable invoices been entered?	Accounts Payable > Invoice Entry. General Ledger > Standard Entry
Have all additional billing items been entered and/or updated (i.e. supervision)?	General Ledger > Entries
Copy any recurring entries from previous month and make changes if necessary. Set up and/or review Overhead charges to be billed.	General Ledger > Copy Entries OR Rev/Billing > Overhead
Make any necessary changes to the Division of Interest	Rev/Billing > Division of Interest [F3]
Extract Billing Review Status Listing-Verify that the billing entries are being pulled through.	Revenue/Billing Cycle Extract Screen
Review billing for any transactions that need to be corrected or held. Enter Comments for Properties	Distribute/Combine > List and Hold Transactions. Rev/Billing > Cycle Extract Screen > Edit comments
Generate the Billing Charges	Distribute/Combine
Print Office Copy - Review that all charges are correct. If not, put items on hold or change in View Trend [F4].	Pre-Check Reports

Steps 1-8 can be repeated as many times as you need. If you change anything in the General Ledger, you must start the process over at Step 6.

Print Owner's copy to paper	After Check Reports
Backup Pak Accounting	Use backup on Update/Post cycle
Update Billings to the General Ledger	Update/Post Cycle
Preview Unbilled/Unpaid report to look for out of balance errors.	Unpaid/Unbilled Report
Send statements by e-mail	Send E-Mails

checklist invoicing billing only cycle revenue/billing jib billing

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