If you need to isolate certain types of payables or have a different Sub-Table (other than the “normal” vendors) to use for payables, you will need to set up a new A/P account with the appropriate Sub-Table.

Example: Paying Medical flex reimbursement to Employees

1. Set up a new Payable account (in Account Maintenance - [F11]) called Expense Reimbursement. Assign Sub-Table 40 (employees) to this account.
2. When an employee turns in a flex reimbursement request, record the Flex reimbursement request through normal A/P procedures (i.e., Enter invoice to Pay); instead of coding it to the normal A/P account, code to the special purpose A/P account. Our example uses account 2012 – Employee Reimbursement that we set up in step 1. Use the employee number as the vendor. The expense coding for the A/P entry will continue to be coded to the 2180 Flex Medical Payable (with the employee number as the Sub-Account.
   

These types of reimbursements can then be paid through A/P using this A/P account or can be run through the next Payroll cycle for reimbursement.

Also see Employee A/R 

Normally, most refunds to Joint Interest Partners are handled through the refund option in Revenue/Billing. However, if management wants separate checks written and you are finding that you are writing a lot of refund checks, you might want to consider setting up a separate A/P account for this. (example: prepayment refunds)

Other alternatives include:

• Setting them up a 2nd time as a vendor and writing
• ZZMisc check and having to key in their Name/address

Setup/Use:

1. Set up a new Payable account called Revenue Reimbursements. Assign Sub-Table 101 (owners) to this account.
2. When the owner has prepayment money available (Acct 2400) or a credit balance due in Accounts Receivable (Acct 1200), record the reimbursement through normal A/P procedures (i.e., Enter Invoice to Pay) but instead of coding it to the normal A/P account, record to this special purpose A/P account.
   Our example uses account 2014—Revenue Reimbursements, which we set up in step 1. Use the owner number as the vendor. The expense coding for the A/P entry will be account 2400 Prepayment (with the owner number as the sub-Account). Also, include the AFE on the coding.
   

Example: Payments for Delay Rentals

1. Set up a new Payable account in Account Maintenance called Land A/P. Assign Sub-Table 101 (owners) to this account.
2. In the Land Company Options > General Tab, Make sure the special Payable account is specified as the A/P Account.
   
3. Process payments through Land. Once Updated to G/L, these entries will be in Unposted Entries in the General Ledger module.
4. The user will need to Post Entries in the General Ledger module > Post Entries.
5. These payments are now available in a separate isolated A/P account to pay these land owners, and the land owners are not mixed in with your regular vendors.