Parts Master Maintenance

Part Number

Enter a unique part number for each part to be invoiced. You cannot use the special characters: * / ?

Description

Enter a description of the part.

Part Type

Use the drop-down menu to select a part type. 

Saltwater disposal facilities use part types S, N, and U. These open the Facilities field in Enter Tickets.

Part Category

This field is optional. Use the drop-down menu to select the Part Category set up under Master File Maintenance > Part Category Maintenance. 

Create A/P Entries

This turns on the Automatically Generate A/P window at the bottom of the screen.  A/P is used when the part has a cost that will be paid to a vendor.  For example, a disposal facility charges a fee per barrel to dispose of saltwater.   An A/P entry is created for the fee and is charged to the customer.

Taxable

Select if the part is subject to sales tax.  Tax rates are set up under the menu item Master File Maintenance > Tax Rates.

# of decimals for Qty

Number of decimals to use for quantities.  Zero (0) assumes whole numbers.

Unit of Measure

Use the drop-down menu to select an item set up under Master File Maintenance > Unit of Measure.

Selling Price

Enter the default selling price.  This can be changed during data entry.

Subject to surcharge

Select if a part is subject to any of the surcharges set up in Company Maintenance. 

Income Acct

Enter the General Ledger Account Number, where sales revenue will be recorded. It will typically have a Sub-Table attached corresponding to the Income Sub-Account field below.

Sub-Account

Enter a specific Sub-Account for the income or a variable (substitution) representing the equipment or customer. 

1. *CUST - will automatically insert the Customer’s Sub-Account number for the entry. 
2. *EQUIP - will automatically insert the Equipment’s Sub-Account number for the entry.

Commodity

New for Transportation. Values are maintained in Management Dashboard > Mgmt Functions > # 34 Welltrax Maintenance > Commodity tab. 

Labor Job Code

Use the drop-down menu to select an item set up under Master File Maintenance > Labor Job Codes.

Auto Generate A/P: 

This section will become available if the Create A/P Entries option is selected above. 

A/P Acct # - identify the General Ledger A/P Account where the payable will be recorded.

Vendor # - enter a specific Sub-Account from the A/P Sub-Table.  By entering *VENDR, the system will automatically insert the Facility’s vendor number and cost as identified in the Customer/Job Loc menu item.

Cost of Goods Sold Acct

Enter the General Ledger Account, where the cost of goods sold will be recorded.

Cost of Goods Sold Sub-Acct

Enter a specific Sub-Account for the costs.  By entering *EQUIP as the Sub-Account, the system will automatically insert the equipment’s Sub-Account number for the entry.

Cost

The cost associated with the part

Disposal Facility Serial #

You can choose one of the facilities in Master File Maintenance > Customers/Job Loc [F4]. This option is only available on S Parts.